PROJECT PLANNING & DETAILED PROJECT REPORT
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PROJECT
PLANNING
&
DETAILED
PROJECT REPORT
HELP DECIDE
POSTMAN POLICEMAN NOSTRADAMUS DOCTOR
ICU-SURGERY
PM allows you to
decide, post, police,
doctor, predict &
correct a project
• Process of defining the necessary tasks
to reach the objectives, making cost
estimates, preparing schedules &
budgets.
• Also involves assigning overall
segments of the plan to individuals, with
a minimum of overlap problems.
• PMP is the key document of the project -
used to control the project - Forms baseline
of Project
• Owned by Project Manager - Developed by
PM with project team
• Approved by Sponsor/Client - Should be
accepted by Sponsor & Project Team
• Guide the project’s execution
• Document assumptions made in planning
the project
• Doc planning decisions & alternatives
selected
• Facilitate comn amongst different
stakeholders
• Define key mgmt. reviews content, extent &
timing
• Provide baseline for progress measurement
& control
• Provides guidelines to team /mgmt. on
development phases & estimates related to
cost, schedule, resources etc.
• Provides reference regarding quality
expectations of projects output i.e. the
product of the project
Key contents:-
• Executive Summary
• Highlighting key aspects of project
• Benefits expected from project
• Project’s Success Criteria
• A full list of all deliverables ordered by time
with their responsible owners
• A Scope of project of Statement of Work
• Work Breakdown Structure & Product
Breakdown Structure
• The Time schedule of work with key
milestones
• Health & Safety & Environment plans
• Organisation Structure
• Responsibility Assignment Matrix
• Subsidiary Management plans eg: Scope,
Schedule, Cost, Quality, Risk, Procurement,
Communication, Staffing, Process
improvement etc.
Baselines:
• Scope Baseline
• Resource Calendar
• Schedule baseline
• Cost baseline
• Quality baseline
Other imp Documents:
• Risk Register
• Milestone lists
• Change Mgmt Plan
• Configuration Mgmt Plan
WORK BREAKDOWN
STRUCTURE
Systematic & logical breakdown.
Neither too many or too few levels.
Breakdown to manageable unit of work called Work Control Package(WCP).
For WCP responsibility can be assigned.
WCP can be costed and time assigned.
Unique number for identification.
Sum total of cost of all WCPs is cost of project.
WORK
CONTROL
PACKAGE
Scope Responsibility
Time Cost
1.0 Light Combat Aircraft
1.1.1 FUSELAGE 1.1.2 WINGS 1.1.3 TAIL 1.1.4 LANDING GEAR
1.1 STRUCTURE 1.2 PROPULSION
1.1.1.2 COCKPIT 1.1.1.1 COWLING 1.1.1.3 BODY
1.1.3.2 TRIM 1.1.3.1 FIXED
1.1.4.2 NOSE 1.1.4.1 MAIN 1.1.2.2 TRIM 1.1.2.1 FIXED
R Responsibility I Inform
C Consult A Approve
CE CWE GE AGE PMG
Site Layout - C A R I
Service Layout - C A R I
Approval of Material - - A R I
Quality Control - - A R -
Progress of Work I I A R I
Change of Specs A C R - I
Budget Allocation R C I I -
Measurement of Work - - A R -
Payment to Contractors - - A R -
Prep of Final Bills I I A R -
Checking of Final Bills A I R - -
Each row of TRM shows persons involved in one
Work Package and their responsibilities
Each column shows the Work Packages for which
a single individual is responsible and the
responsibility
Project personnel can easily identify their
responsibility
Enables monitoring of how effectively
responsibility is being executed
Item/Activity Units/Hrs
Rate
(thousands of
Rupees)
Sub Total
(Thousand
Rupees)
WBS Level 1
Total
(thousand
Rupees)
% of total project
WBS items
1. Project Management 700 42.84%
Project Manager 60 3 180
Project team members 240 2 480
Contractors(10% of Software development and
testing) 40
2. Hardware 600 37%
2.1 - Handheld Devices 8 40 320
2.2 - Servers 2 100 200
2.3- Network devices 80 80
3. Software 150 9%
3.1 Licenced Software 100
3.2 Modification and Development 50
4. Testing (10% of total Hardware& software Cost) 150 9%
5. Training and Support 34 2%
Trainer Cost 3 6 18
Travel Cost 6 2 12
Project Team Member 2 2 4
6. Reserves (15 % of Total estimate) 245.1 15%
Total Project Cost Estimate 1634
Project Plan in Executable Format
• Project Plan in Executable Format
Elaborate and Systemic adoption of Feasibility
report
• Elaborate and Systemic adoption of Feasibility report
A tool for implementation
• A tool for implementation
Involves in-depth planning and detailed examination
of all aspects
• Involves in-depth planning and detailed examination of all aspects
Preparation invariably the task of competent and
professional consultants
• Preparation invariably the task of competent and professional consultants
Project Summary
Justification, History & Related Works
Technical Plan - Nature of Project, Design Parameters, Production Plan
Reliability and Quality Assurance Provisions
Risk Analysis & Contingency Plans
Management Plan - Org, Responsibilities, Project Project Body, Relationship with external Orgns
Procurement and Logistics Plan
Schedules
Resources Requirements – Manpower, Facilities, Financial
Financial Plan
Systems Plan – Info Systems, Review & Checks, Control & Corrective Action
Environment, Safety & Health Protection Plan
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