Project Planning

Project PlanningProject Planning

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Learning ObjectivesAfter this workshop session, you will be able to:

– Understand the various phases of the project lifecycle

– Describe key processes of staffing project teams

– Identify key elements in the production life cycle including project evaluation, budgeting, creation of a work plan, monitoring the ongoing development and project closure.

– Apply elements of Bloom’s Taxonomy in creating your course objectives

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PROJECT LIFE CYCLEPROJECT LIFE CYCLEPre-Production PhasePre-Production Phase

ProductionProductionPost-ProductionPost-Production

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PROJECT LIFE CYCLE

• PRE-PRODUCTION = Planning & Design• PRODUCTION = Development & Integration &

Deployment• POST-PRODUCTION = Post-deployment

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ADDIE MODEL • ANALYSIS = PRE-PRODUCTION• DESIGN = PRODUCTION• DEVELOPMENT = PRODUCTION• IMPLEMENTATION = POST-PRODUCTION• EVALUATION = POST-PRODUCTION

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ADDIE PROCESS FOR INSTRUCTIONAL DESIGN

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Project Submission Request Form Client Information

Name

Faculty

Position

Email, Phone

Description of Proposed Project

Materials already in place

Content

Learning Objectives

Learning Activities

Other materials

Other comments

Example: Centre for e-Learn Project Submission Form

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General InformationTitle of Course /Project/Resource Course CodeLanguageEnvironment for Material:

•blended, •exclusively online, •as a learning resource, •open or password protected

Anticipated start date

FRAMING QUESTIONS

Approach

A team approach is used to develop online education products with a complement of skills that includes:

• project leadership• learning technology programming & support • instructional design • content development • media production • web site services development

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TIP Encourage the team to be

experts in their specific areas, yet fluent

in others.

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Computer Programmers

Graphic Artists

Subject MatterExperts

ProjectManagers

Instructional Designers

MultimediaDevelopers

Editors & Reviewers

Development Team

Complementary Skill Areas

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Complementary Skill Areas

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Complementary Skill Areas

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Complementary Skill Areas

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Development Summary

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Act

GOVERNANCE

Check

Do

Analysis

Design & Development

Implementation & Evaluation

Plan

MATERIALS DEVELOPMENT

& IDTECHNOLOGY & SUPPORT

Spirit of Working Together

• Commitment• Purpose• Trust• Communication• Sense of belonging• Processes and procedures

Essential elements in team development

Spirit of Working Together

Engage

Team Development

Nurture

Celebrate

Benefits

Quality courses

Members’ expertise

“Big picture” thinking

Timeliness

Challenges

Diversity

Terminology

Persistent resources

Momentum

Keep the Team Happy

• Be a good listener

• Provide feedback

• Show mutual respect

• Contribute to decisions

• Challenge the team to do well

• Be flexible

• Be a learning team member

• Have a sense of humour!

Staffing of Project Team: Considerations for choosing members

from within larger team

– The expertise of prospective team members;

– The time constraints of prospective team members, and

– The levels and interests21

Meeting with client/ Project assessment - I

Inviting entire project team members to initial (and subsequent) meetings will allow:

• stake-holders have a clear understanding from the start of the project

• clients to define their needs, expectations and vision for their project

• engaged feedback & discussion, with the intention of fine-tuning the proposal

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Meeting with client/ Project assessment - II

Inviting entire project team members to initial (and subsequent) meetings will :

• allow them to understand client needs• allow them to get a better idea of how much time

they will likely spend on project• also serve as foundation for creation of budget

estimates

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Meeting with client/ Project assessment - recap

The first set of meetings between client and project team will:

• serve as foundation for the long-term viability of a project

• help the client to clearly define their project, and • help generate estimates for resources (human

and physical) needed to commence and complete the project

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PROJECT PLAN

Two key factors that determine whether a project is (successfully) developed or not:

1. adequate availability of resources, and

2. adequate availability of time

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BudgetAfter one or more meetings with the client:

• Compile all the timelines from each team member (including yourself) – this will give you the staffing costs portion of the budget

Other costs to consider:• software,

• training components,

• out-sourcing some elements

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Contingencies

This line-item allows for the recouping of unexpected costs that have not been anticipated

• common practice to add an additional 10- 15% to the overall estimate

• it may well be that only a portion of the contingencies will need to be charged

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Scheduling / Work breakdown structure(WBS)

Creating a WBS helps

• define phases and allocation of tasks for each team member

• define project organizational structure• estimate and plot duration of particular tasks• schedule project and plot integration of various tasks• create (and remind you of) relationships between

team members and their OTHER projects

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The Work Breakdown Schedule

• Top-down vs. bottom-up task creation • Creating first level project tasks• Deliverables and milestones• Task duration and task dependencies

• three different types of dependencies:• mandatory, • discretionary• external

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Top-down vs bottom-up task creation

• The top-down approach starts by listing all the major phases of the project and then breaking each down into a list of subordinate tasks.

• The bottom-up approach is accomplished by identifying as many specific tasks related to the project as possible and then organizing them according to the WBS.

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Creating first level project tasks

Whatever tool you choose to use to create the WBS (e.g. MS Project, Basecamp, Excel ) you will want to begin by entering your highest level tasks first.

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Deliverables

Deliverables • what you need to give or deliver at the end of the project.

Milestones• deliverables that your unit needs to make in order to

progress through the development of the project

Similarly – your unit may rely on your client to deliver certain elements at key stages in the production of the project.

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Task duration and task dependencies

• Task duration is the time individuals need to complete a given task

• Dependencies dictate the sequencing of project activities or tasks. Dependencies can be categorized as tasks, people or a combination of both.

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Three different types of dependencies

1. Mandatory dependency – some activities must happen before another activity can begin

2. Discretionary dependency – these activities are not critical to the completion tasks, but they may be used to make scheduling more efficient – so the dependency is discretionary.

3. External dependencies – these activities exist external to your project schedule

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Memorandum of Understanding (MOU)

• Is a written document/contract between you and the client

• provides a description of the project with all the key features

• indicates all the deliverables (your deliverables to the client and the client’s deliverables to production team)

• Indicates deadlines• Includes Work Breakdown Schedules (see below) • Includes the budget.

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Production PhaseProduction Phase

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CREATING EFFECTIVE LEARNING CREATING EFFECTIVE LEARNING OBJECTIVESOBJECTIVES

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THREE MAIN CHARACTERISTICS OF EFFECTIVE LEARNING OBJECTIVES

• OBJECTIVES SHOULD IDENTIFY A LEARNING OUTCOME

• OBJECTIVES SHOULD BE CONSISTENT WITH COURSE GOALS

• OBJECTIVES SHOULD BE PRECISE

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BLOOM’S TAXONOMY

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BLOOM’S COGNITIVE DOMAIN

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BLOOM’S AFFECTIVE DOMAIN

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BLOOM’ S PSYCHOMOTOR DOMAIN

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……your turn……..your turn……..

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OTHER KEY ELEMENTS IN PRODUCTION PHASE FOR EACH COURSE OR PROJECT

• STRUCTURE OF COURSE• SYNCHROUNOUS OR ASYNCHRONOUS OR BOTH• DEVELOPMENT OF STORYBOARD• CREATION OF LEARNING ACTIVITIES• SLECTION OF APPROPRIATE MEDIA

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On-going monitoring & Managing of all projects

• weekly production meetings • bi-monthly meetings with each of the project leads• spot-checks • monitoring time spent on projects to ensure they

mirror projected times and budget estimates.• ongoing consideration and integration of other

projects

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Post Production Post Production PhasePhase

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Once projects are completed

• Testing• Training Plan and execution (if applicable)• Tracking of Project “in the field” as pilot• Final adjustments• Evaluation and Assessment • Promotion• Project Close-Out

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Web Resources

Project Management Tools• Basecamp: Project Management Tool http://www.basecamphq.com/• Microsoft Office Project 2007

http://blogs.msdn.com/project/• Mind Mapping / Brain-storming Tools

http://www.innovationtools.com/Tools/SoftwareDetails.asp?a=243

• Excel Project Management emplates http://www.vertex42.com/ExcelTemplates/excel-project-

management.html

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Web Resources

E-Learning Resources• E-Learning Guide-George Brown University

http://liad.georgebrown.ca/LiadHome/e-learning%20guide/index.html

Best Practices of e-Learning Implementation• Good practice in e-Learning implementation

http://www.swap.ac.uk/elearning/using4.asp• Implementing the seven best practice principles

http://www.tecweb.org/eddevel/telecon/de95.html

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Web Resources

The e-Learning Development Cycle

• Design and Modern Knowledge Needshttp://www.elearnspace.org/Articles/ldc.htm

• Instructional Design Making Effective E-Learning: People-Process-Product continuumhttp://www.digitallearning.in/articles/article-details.asp?articleid=906&typ=Research%20Article

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