Project Plan for Ifewara

PROJECT PLAN

FOR

IFEWARA COMMUNITY LIBRARY AND ICT CENTRE(PROJECT SPONSOR ZENITH BANK PLC)

UDDIN, Enaholo Godwin+234 [email protected]

2013

BUSINESS NEEDIn view to fostering the realization of the Second Millennium Development Goal Achieving Universal Primary Education, amidst the Eight Millennium Development Goals (MDGs) established by the United Nations Millennium Convention and with target(s) set for 2015 in Ifewara Community, Atakunmosa West Local Government Area (LGA) in the State of Osun, Nigeria, accessibility to Computer-Aided Learning in contemporary times remains germane.Thus, this beckons the utmost importance for computer literacy to be part of every childs educational development in order to meet the intellectual requirements and societal demands of this time and age.As a worthy feat, engaging in this Community Development Service (CDS) would be synonymous to the Companys Corporate Social Responsibility (CSR) and so notable to boost the companys corporate image.

APPROVAL LETTER28th October, 2013HRM Oba H. A. Owolola,Adimula Ifewara,Aafin Adimula Ifewara,Ifewara,Atakunmosa West LGA,State of Osun,Nigeria.

Dear Sir,REQUEST FOR APPROVAL OF IFEWARA COMMUNITY LIBRARY AND ICT CENTREIt is with utmost respect I bring to your notice the need for a community library and ICT centre and the intention for its development in Ifewara Community.This is of the perspectives to aid computer learning enabling computer literacy especially among the young populace through promoting reading culture and study/learning habits of the school age category as well as complementing the learning infrastructure in the neighbourhood schools.The proposal for this project is as attached.Your kind permission and support would be so much appreciated.Thanks.Yours in service,

UDDIN, Enaholo GodwinProject ManagerScoarf Capital Investment Nig. Ltd+234 [email protected] community Development Service (CDS) such as this, to establish a community library and information and communication Technology (ICT) centre - a two-in-one project in Ifewara community Atakumosa West local Government Area (LGA), in State of Osun, Nigeria in order to facilitate its accessibility and use by the young populace especially the school age category is focused at promoting reading culture and studying/learning habits as well as complementing the learning infrastructure in the neighbourhood schools with the view to fostering the realisation of the Second Millennium Development Goal-Achieving Universal Primary Education amidst the Eight Millennium Development Goals (MDGs) established by the United Nations (UN) Millennium Convention and with targets set for 2015, which include: Evaluation of extreme poverty and hunger Achieving universal primary education Promoting gender equality Reducing child mortality Improving maternal health Combating HIV/AIDs, malaria and other diseases Ensuring environmental sustainability Developing global partnership for development.The project site would be provided by the Local Authority (i.e the King-Adimula Ifewara) as a stakeholder while its development as well as onward completion (costing N3,538,800) would be sponsored by Zenith Bank Plc.Thus, been an effort to establish a 60m by 40m landed property bungalow building accommodating a Mini Bank of 20m by 40m landed property size of a reputable company as Zenith Bank Plc in partnership accounts greatly for a worthy response to Corporate Social Responsibility (CSR) and Community Development (CD) and of which thereof benefits accruing for been project sponsor include: Enhancing corporate image and shaping customers attitude Additional avenue to portray good corporate citizen role Enabling some positive publicity/heightening visibility Additional avenue to market productsThe sustainability of the project is ensured by continuous patronage, especially by school-age category of the communitys young populace.The project at finish/completion is hoped to be unveiled by a grand commissioning ceremony which is duly expected to be publicised by local media/press partners and correspondents.This feat is recognised as one of the milestones necessary to further promote the quality of the Nigerian Educational Sector at the grassroot, which ultimately would contribute to national development. There is a saying: learning is the door to opportunities; and to young people, the future is in their hands. We therefore cannot afford to keep our children, even of this community waiting much longer.

PROJECT GOALS AND OBJECTIVESThe main objective of the project is to establish a community library and information and communication technology (ICT) centre in Ifewara community, of standard with the ISLC (International Standard for Library Catalogue) over a period of six months (11th November, 2013 to 5th May, 2014) at a cost of N3,538,800.Other objectives of the project include: To facilitate accessibility to computer-aided learning in the community with the provision of computer hardware devices with installed software Promoting reading culture and studying/learning habits especially among the school age category of the communitys young populace by making available stationeries which could serve as learning guide. To complement the learning infrastructure in the neighbourhood schools by providing an avenue where computer literacy education could be facilitated in addition to the conventional schools curriculum. Fostering the realization of the Second Millennium Development Goal (MDGs)-achieving universal primary education in Ifewara community, Atakumosa West Local Government Area (LGA) in the State of Osun, Nigeria.

CONTRACTS SIGNING SHEET(S)

DEED OF AGREEMENT FOR THE ESTABLISHMENT OF IFEWARA COMMUNITY LIBRARY AND ICT CENTRE, IN IFEWARA, STATE OF OSUN, NIGERIAIn understanding on this day, 11th November, 2013 sequel for the approval and admittance of certificate of occupancy (C of O) for the project site in Ifewara community dated 5th November, 2013, a contract is signed/sealed between Scoarf Capital Investment Nig. Ltd Ile-Ife, State of Osun and Zenith Bank Plc Lekki, Lagos to establish a community library and ICT centre of standard with the international standard for library catalogue (ISLC) in Ifewara community, Atakumosa West Local Government Area in the State of Osun, Nigeria costing N3,538,800 (about 3.6million naira) for a 6-month period with Zenith Bank Plc been the project sponsor.

__________________________________________Project ManagerManaging Director/CEOScoarf Cap. Invest. Nig., LtdZenith Bank Plc

DEED OF AGREEMENT TO DEVELOP IFEWARA COMMUNITY LIBRARY AND ICT CENTRE BUILDING IN IFEWARA, STATE OF OSUN, NIGERIAIn understanding on this day, 11th December, 2013, a contract is signed between Scoarf Capital Investment Nigeria, Limited, Ile-Ife State of Osun and Cartil Construction Limited, Lekki Lagos to develop the project site and onwardly erecting a 60m by 40m bungalow building for Ifewara community library and ICT centre in Ifewara, Atakumosa West LGA, State of Osun costing N360,000 for a 9-weeks duration.

__________________________________________Project ManagerProject SupervisorScoarf Cap. Invest. Nig., LtdCartil Construction Ltd

DEED OF AGREEMENT TO PROCURE COMPUTER HARDWARE DEVICES FOR IFEWARA COMMUNITY LIBRARY AND ICT CENTRE In understanding on this day, 11th December, 2013, a contract is signed between Scoarf Capital Investment Nigeria, Limited, Ile-Ife State of Osun and Onyiben Nigeria limited, Ikoyi Lagos to procure computer hardware devices manufactured by Zinox computers for Ifewara community library and ICT centre costing N400, 500 for a 2-weeks duration after which warranty would be for a period of one year.

__________________________________________Project ManagerProcurement ManagerScoarf Cap. Invest. Nig., LtdONYIBEN Nigeria Ltd

DEED OF AGREEMENT FOR SOFTWARE INSTALLATION FOR IFEWARA COMMUNITY LIBRARY AND ICT CENTRE In understanding on this day, 11th December, 2013, a contract is signed between Scoarf Capital Investment Nigeria, Limited, Ile-Ife State of Osun and Cham Plc, lagos to install computer software (and ensure ISP protocol to facilitate online access) costing N35, 000 for computer hardware devices in conformity with ISLC to be used in Ifewara community library and ICT centre for a 10-days duration after which a consultancy service warranty would be for a period of one year.

__________________________________________Project ManagerProject ConsultantScoarf Cap. Invest. Nig., Ltd Chams Plc

DEED OF AGREEMENT FOR THE ROOFING OF IFEWARA COMMUNITY LIBRARY AND ICT CENTRE BUILDINGIn understanding on this day, 11th December, 2013, a contract is signed between Scoarf Capital Investment Nigeria , Limited, Ile-Ife state of Osun and Nigerite Plc, Lagos to fulfil the roofing works for a 60m by 40m building costing N250,000 for Ifewara community library and ICT centre for a 13-days duration after which maintenance service warranty would be for a period of one year.

__________________________________________Project Manager Technical ManagerScoarf Cap. Invest. Nig., LtdNigerite Plc

DEED OF AGREEMENT FOR FLOORING, PLUMBING WORKS AND REST ROOM PRODUCTS FOR IFEWARA COMMUNITY LIBRARY AND ICT CENTRE BUILDINGIn understanding on this day, 11th December, 2013, a contract is signed between Scoarf Capital Investment Nigeria , Limited, Ile-Ife State of Osun and Slava Yeditepe Projects Limited, Osogbo, State of Osun to fulfil the flooring, plumbing works and provision of restroom products costing N205,000 for Ifewara community library and ICT centre for a 5-weeks and 2-days duration after which a maintenance service warranty would be for a period of one year.

__________________________________________Project Manager Technical InspectorScoarf Cap. Invest. Nig., LtdSlava Yeditepe Projects Ltd.

DEED OF AGREEMENT FOR THE PAINTING OF IFEWARA COMMUNITY LIBRARY AND ICT CENTRE BUILDINGIn understanding on this day, 11th December, 2013, a contract is signed between Scoarf Capital Investment Nigeria Limited, Ile-Ife, State of Osun and Megasea Paints Limited, Lagos to fulfil the painting of Ifewara community library and ICT centre costing N320,000 for 8-days duration.

__________________________________________Project ManagerHead, Product ServicesScoarf Cap. Invest. Nig., LtdMegasea Paints Ltd

DEED OF AGREEMENT FOR THE INSTALLATION OF ELECTRICAL FITTINGS AND PROVISION OF ELECTRICAL APPLIANCES FOR IFEWARA COMMUNITY LIBRARY AND ICT CENTRE BUILDINGIn understanding on this day, 11th December, 2013, a contract is signed between Scoarf Capital Investment Nigeria Limited, Ile-Ife State of Osun and Qlink Plc for the installation of electrical fitting and provision of electrical appliances costing N137,000 for Ifewara community library and ICT centre for a 2-weeks and 5-days duration.

__________________________________________Project ManagerTechnical ManagerScoarf Cap. Invest. Nig., LtdQlink Plc

DEED OF AGREEMENT FOR THE PROVISION OF FURNITURE ITEMS FOR IFEWARA COMMUNITY LIBRARY AND ICT CENTRE In understanding on this day, 11th December, 2013, a contract is signed between Scoarf Capital Investment Nigeria Limited, Ile-Ife State of Osun and Prindus Furniture, Ilesa, State of Osun for the provision of furniture items costing N270,000 for Ifewara community library and ICT centre for a 2-weeks and 5 days duration.

__________________________________________Project Manager Technical ManagerScoarf Cap. Invest. Nig., Ltd Prindus Furniture

DEED OF AGREEMENT FOR THE PROVISION OF STATIONARIES FOR IFEWARA COMMUNITY LIBRARY AND ICT CENTREIn understanding on this day, 11th December, 2013, a contract is signed between Scoarf Capital Investment Nigeria Limited, Ile-Ife State of Osun and Learn Africa Plc, Osogbo, State Of Osun for the provision of stationaries costing N174, 000 and of standard with the ISLC for Ifewara community library and ICT centre for a 2-weeks duration.

__________________________________________Project ManagerProcurement ManagerScoarf Cap. Invest. Nig., Ltd Learn Africa Plc

ASSUMPTIONS The project building foundation type would be German Floor type The total cost of the project amounting N3, 538,800 would be sponsored by Zenith Bank Plc. The time phase for the project would be two quarters. The project design must conform to the international standard for library catalogue (ISLC). All stakeholders in the project would fulfil their commitment as at when due. The project building would be a bungalow of 60m by 40m in size. The project at completion would accommodate a 20m by 40m size Mini Bank for Zenith Bank Plc.

CONSTRAINTSTime The time phase for the project would be about 7month.Project initiation to planning must not exceed two month period (October December, 2013)Project execution to closure must be within 5 months period (January May 2014)CostThe total cost of the project will not exceeds N3,538,800QualityThe project must conform to the international standard for library catalogue (ISLC)

TIME ESTIMATES(for about 7-months duration project) project initiation (project planning architectural design, approval and grand of C of O, 3D design with Autocad, quantity survey works, contract signing two months, 25th October to 24th December, 2013) rest (1 week and 4 days, 25th December, 2013 to 5th January, 2014 mobilization/deployment, lodging and allocation of human and material resources (1 day, 6th January, 2014) building construction (2 months and 1 week)i. foundations works by Cartil (3 weeks, 7th January 2014 to 27th January, 2014)ii. drainage and plumbing works by Slava Yeditepe (2 weeks, 14th January to 27th January, 2014)iii. block works by Cartil (2 weeks, 28th January to 10th February, 2014) iv. installations of lintels by Prindus Furniture (six days, 11th February to 16th February, 2014)v. floor conduit wiring works by Qlink Plc (six days, 11th February to 16th February, 2014)vi. phase two plumbing works by Slava Yeditepe (six days, 11th February to 16th February, 2014)vii. plastering of block works by Cartil (one week, 17th February to 23rd February, 2014)viii. flooring by Slava Yeditepe (two weeks and three days, 24th February to 27th February,2014 and 4th march to 16th march, 2014)ix. rest (4 days, 28th February to 3rd march, 2014)x. roofing works by Nigerite Plc (13 days, 4th march to 16 march, 2014)xi. phase two furniture installation by Prindus Furniture (one week, 17th march to 23rd march, 2014)xii. phase two electrical wiring works by Qlink Plc (one week, 17th march to 23rd march, 2014)xiii. painting by Megasea Paints (one week and one day, 4th march to 31st march,2014) phase three deployment of furniture by Prindus Furniture (six days, 1st of April to 6th April, 2014) phase three fitting of electrical appliances by Qlink Plc (six days, 1st of April to 6th April, 2014) delivery/setting of stationeries by Learn Africa Plc ( two weeks, 7th April to 20th April, 2014) deployment/setting of computer hardware devices by ONYIBEN ( two weeks, 7th April to 20th April, 2014) installation of computer softwares by Chams Plc (10 days, 21st April to 30th April, 2014) project closure (5 days, 1st may to 5th may, 2014)

SCOPE STATEMENTBeen a project to meet their lingering demand for computer literacy through computer aided learning to be an essential constituent every childs education, the establishment of Ifewara community library and ICT centre to be of standard with the ISLC and which will entail the development of a 60m by 40m (though 20m by 40m would accommodate a mini bank) bungalow building, the provision of computer hardware devices with installed system and application software as well as include the accessibility of stationeries as learning guide at a cost of N3,538,800 for a period of about 5 months beginning from January, 2014 is to provide an avenue where computer literacy education could be facilitated in addition to the conventional schools curriculum.Upon approval and allocation of project site, the project execution phase commences with building construction which would include foundation works, sewage system construction, block works, plastering, installation of restroom products, conduit wiring, flooring, roofing and painting while inherently installation of structural furniture.Following, second phases of electrical wiring and furniture works would be done. Thereafter, the final phases of furniture deployment and electrical fittings would be done and subsequently would be the delivery of stationeries, the deployment/ setting of computer hardware devices and installation of computer system and application software.In the sequencing estimation process, the dependences among the project activities (or work packages) follow the finish to start (FS) logical relationship with no form of duration compression, but only with slight admittance to finish to finish (FF) logical relationship. The bottom-up estimating technique as applicable to establishing both time estimates (or activity duration estimates) and cost estimates is used for estimating activity durations and putting forth cost estimates.Risk is planned for in terms of providing for reserve (twenty percent of total project estimated cost) in cost estimates, upholding guarantee for a period of one year in every procurement arrangement and mitigated in terms of rest in project schedule. Conclusively then, project closure follows in may, 2014.

SUPPORTING DETAILS TO SCOPE STATEMENT the resource breakdown structure (RBS) is shown using the responsibility assignment matrix (RAM) the work breakdown structure (WBS) of three levels show the deliverables/milestones, and the sub deliverables/work packages activities during project initiation phase to project planning phase include;a. approval and grants of certificate of occupancy (C of O)b. i. Architectural design ii. 3D design with AutoCADiii. Quantity survey works c. project planning d. contract signing as for project deliverables, 1. The first major deliverables/key milestone which is the completion of building construction would be by 31st march, 2014.2. The second major deliverables which is provision of furniture would be by 6th April, 2014.3. The third major deliverables/key milestone which is the delivery/setting of stationeries would be completed by 20th April, 2014.4. The fourth major deliverables/key milestone which is the deployment/settings of computer hardware devices would be completed also by 20th April, 2014.5. The fifth and last major deliverables/key milestone which is the installation of computer (system and application) software would be done by 30th April, 2014. while as regards the project sub deliveries,i. The first set of sub deliverable/milestone which is the foundation casting and sewage systems constructions will be completed by 27th January, 2014.ii. The second sub deliverable/milestone which is the plumbing works (phase two) will be completed by 16th February, 2014.iii. The third sub deliverable/milestone which is the provision of structural furniture will be made available also by 16th February, 2014.iv. The fourth sub deliverable/milestone which is the floor conduit wiring will also be completed by 16th February, 2014.v. The fifth sub deliverable/milestone which is the plastering of block works (walls) will be finished by 23rd February, 2014.vi. The sixth sub deliverable/milestone which is the flooring will be completed by 16th march, 2014.vii. The seventh sub deliverable/milestone which is the roofing works will be completed also by 16th march, 2014.viii. The eighth sub deliverable/milestone which is the furniture works (phase two) will be completed by 23rd March, 2014.ix. The ninth sub deliverable/milestone which is the electrical works (phase two) will be completed also by 23rd march, 2014.x. The tenth sub deliverable/milestone which is the painting will be completed by 31th march, 2014.xi. The eleventh sub deliverable/milestone which is the fitting of electrical appliances will be completed by 6th April, 2014.xii. The twelfth sub deliverable/milestone which is the deployment of furniture will be make available by 6th April, 2014.

STATEMENT OF WORKWith the main objective of the project been to develop 60m by 40m bungalow building providing computer hardware devices with installed system application software as well as stationeries for the establishment of Ifewara community library an ICT centre, the building construction would commence the execution phase and this would be delivered by Cartil Construction Ltd (all within the duration of nine weeks) with foundation works which is to be of German floor type for a duration of three weeks (7th January to 27th January, 2014) and completed also along side with drainage and (underground) plumbing works to be delivered by Salva Yeditepe Projects Ltd. Thus, for duration of two weeks foundation casting and sewage system the first set of sub deliverables/milestone are to be completed by 27th January, 2014.In continuity, block works still part of the building construction and handled by Cartil Construction Ltd follows for a duration of two weeks with structural furniture to be delivered by Prindus Furniture for a duration of six days, then floor conduit wiring works will be delivered by Qlink Plc for a duration of six days aligned still with plumbing works (phase two) by Salva Yeditepe Projects Ltd for a duration of six days. Hence, the second sub deliverables/milestone which is the plumbing works (phase two) would be completed by 16th February, 2014.Finishing works to building construction commences with plastering of block works by Cartil Construction Ltd for a duration of one week, flooring which is to be of cream coloured square tiles for 60m by 40m floor space by Salva Yeditepe Project Ltd for a duration of two weeks and three days, roofing with ceiling and roof pans of 60m by 40m building size by Nigerite Plc for a duration of 13 days, installation of windows and doors furniture made of aluminium frames and fitted glasses (furniture works phase two) by Prindus Furniture for a duration of one week, electrical wiring providing fuse, sockets, electrical connections (electrical works phase two) by Qlink Plc for a duration of one week and lastly with painting by Megasea Paints Limited for a duration of eight days. The third sub deliverable/milestone which is the plastering of block works (walls) would be finished by 23rd February, 2014. Following, the major deliverable/key milestones which are the completion of building construction would be by 31th march, 2014. The second major deliverables/key milestones which is the provision of furniture will be completed by 6th April, 2014.The third major deliverables/key milestone which is the delivery/setting of stationeries would be completed by 20th April, 2014.The fourth major deliverables/key milestone which is the deployment/settings of computer hardware devices would be completed also by 20th April, 2014.The fifth and last major deliverables/key milestone which is the installation of computer (system and application) software would be done by 30th April, 2014.The next phase of activities which would be the building accessories works/ installation would follow its furniture deployment chairs, tables, and shelves etc. (furniture works phase three) by Prindus Furniture, fitting of electrical appliances fans etc. (electrical works phase three) by Qlink Plc for a duration of six days, delivery/setting of stationeries wall aids or charts, hard copy books, E-books, etc by Learn Africa Plc for a duration of two weeks, deployment/setting of computer hardware devices LCD monitors, CPU with Pentium IV memory size, British keyboard, light sensory mouse(s) of Zinox Computers, 10KVA UPS of BlueGate, Open access internet system control modem, external storage medium, wifi extensions, projector, projector screen, etc by ONYIBEN Nig. Ltd and installation of computer system and application software window XP professional, Microsoft office tools 2007 version, catalogue online platform (for inventory cataloguing) audio visual computer use teaching instructors, Avast anti-virus, establishing ISP protocol by Chams Plc for a duration of ten days.All procurement however establishing the contractual provision of all deliverables would be on a fixed price contract basis.The final phase of the project which is the project closure which will entail formal presentation, on-site inspection of work done by stakeholders sponsor, community authorities, etc and hand over of project documents would take effects between 1st and 5th May, 2014,