Project Managers: Ellen Sanders & Robin Posner Application developer/programmer: Tim Morse/ACT NOTE: MyPayments is in the development and testing stages; content of these slides are the current status and may be different than the final end product.
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Project Managers: Ellen Sanders & Robin Posner
Application developer/programmer: Tim Morse/ACT
NOTE: MyPayments is in the development and testing stages; content of these slides are the current status and may be different than the final end product.
Improved, streamlined, document type-driven web-based application
Replaces Payment Authorization◦ Rollout (4th quarter FY 2013/2014)◦ In-progress requests: processed through Payment
Authorization (P document #)
◦ New Payment Requests: MyPayments (M document #)
◦ Q&A prompts preparer through policy/procedural requirements allows process redirects to correct process with reference
Preparer Requires SSO Access
Creates document
Department approver Authorized through Business Unit Approver (originated from Marketplace / difference no
amount hierarchy for MyPayments)
Reviews and approves/returns based on authorized expense and approved accounting distribution
Send for review function
Final approver Disbursements – assigned by document type within Financial Security Application (FSA)
Reviews and approves/returns based on procedural/policy requirements
Send for review function
Specific document type – additional Roles ◦ Department Head
◦ Tax Reviewer
◦ Human Subject Administrator
Search functionality◦ Search for a MyPayments document View status See whose queue it resides in
◦ Search for a Payee – to verify the payee is set up prior to creating the document
Attachments uploaded to document within application◦ Access provided to all authorized roles during and after
document creation
Summarized document view◦ For ease of reviewing entire document prior to approval
Posner, Robin
NOTE: email address will default from vendor maintenance; [email protected] in qa for testing purposes only
SMITH, JES 000123 [email protected]
SMITH, JES
SMITH, JES
SMITH, JES
SMITH, JES
SMITH, JES
SMITH, JES
SMITH, JES
Doc # assigned & request is now a saved document
Currently known as document text
Currently known as check text
JSmith20
J. Smith 20 year LOA award
Reimbursement for J. Smith 20 year LOA award
J. Smith GIFT CARD RECEIPT
J. Smith GIFT CARD RECEIPTRECEIPT FOR GIFT CARD PURCHASE WESTFIELD SHOPPINGCTR.docx
Marketplace or Express Card should be used to purchase supplies, provide explain the reason for non-compliance purchase and reimbursement request
PAYMENT CATEGORY PAYMENT TYPE DESCRIPTION PAYMENT TYPE
1 Awards, Gifts, & Prizes(AGP)
1 AGP_1 Length-of-service (employee) LENGTH_OF_SERVICE
1 AGP _2 Raffle & Prizes (non-cash) RAFFLE_PRIZES
1 AGP_3 Recognition (employee) RECOGNITION
1 AGP _4 Retirement (employee) RETIREMENT
1 AGP _5 Sympathy SYMPATHY
1 AGP_6 Awards (students) AWARDS
1 AGP_7 Gifts (Non-employee) GIFTS
SPECIAL: GIFT CARD
2 Dues, Fees, Licenses, Permits, Premiums, Refunds (DFLPPR)
2 DFLPPR_1 Fees, Licenses, Permits, Premiums FEES_LICENSES_PERMITS_PREMIUMS
2 DFLPPR _2 Membership Dues MEMBERSHIP_DUES
2 DFLPPR _3 Visa Fees VISA_FEES
2 DFLPPR _4 Refunds REFUNDS
Payment Types 1 – 11
Payment Types 12 - 23
PAYMENT CATEGORY PAYMENT TYPE DESCRIPTION PAYMENT TYPE
3 Rents, Leases (RL)3 RL_1 Real Property REAL_PROPERTY
4 Services (SVS)4 SVS_1 Board Member BOARD_MEMBER4 SVS_2 Commission - Art Work COMMISSION_ART_WORK4 SVS_3 Grand Round GRAND_ROUND4 SVS_4 Honorarium HONORARIUM
4 SVS_5 Professional Lecturer_Public Speaker PROFESSIONAL_LECTURER4 SVS_6 Professional Legal Services PROFESSIONAL_LEGAL4 SVS_7 Non-Professional Services NON_PROFESSIONAL4 SVS_8 One Time Teacher ONE_TIME_TEACHER4 SVS_9 Performing Artist PERFORMING_ARTIST
5 Fellowships (FSP)
5 FSP_1 Fellowship Degree Candidate (US Citizen & Resident Alien) FELLOWSHIP
6 Scholarships (SCH)6 SCH_1 Scholarship Awards (Students) SCHOLARSHIP
Payment Types 24 - 32
PAYMENT CATEGORY PAYMENT TYPE DESCRIPTION PAYMENT TYPE
7 Books, Supplies, Subscriptions, Uniforms and Other (BSSUO)7 BSSUO _1 Books BOOKS7 BSSUO _2 Subscription SUBSCRIPTION7 BSSUO _3 Employee Uniforms UNIFORMS7 BSSUO _4 Other OTHER_SUPPLIES
8 Clinical Trials/Human Subjects (CT)
8 CT_1 Pay Participant in a Study/Trial/Responding to a Survey STUDY_PARTICIPANT
9 None of the above (O)
9 O_1 Request not covered by other categories
10 Campus Support (CS)
10 CS_1Petty Cash Custodian - Reimbursement (fund replenishment) PETTY_CASH10 CS_2 Student Organization STUDENT_ORGANIZATION
10 CS_3 Technology Transfer - Royalty Payment TECHNOLOGY_TRANSFER
Payment Types 33 (BFS workflow)
PAYMENT CATEGORY PAYMENT TYPE DESCRIPTION PAYMENT TYPE
11 BFS Payment Support (BFS)
PAYROLL PAYROLL
SBS SBS
OPAFS OPAFS
GA GA
MAIL SERVICES MAIL SERVICES
MyPayments Projected Timeline
Tech Specs 0.6 FTEs
SIT (1.3 FTEs)
UAT (1.5 FTEs)Go Live
Build & Unit Test (1.6 FTEs)
Presentation Ends
MyPayments Excitement &
Successes
Is just Beginning!
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