Project Management_Final Docs

ALASKA FLY FISHING EXPEDITION

Contents

1. Project description and rational 5

1.1 Scope 6

1.2 Assessment of the expedition 6

2. Risk Break down Structure (RBS) 7

3. Project Network (AON) 10

4. Responsibility matrix 14

5. Project Resource schedule 15

5.1 Scheduling conflicts 16

6. Cash flow requirement 17

6.1 Financial resource schedule 17

7. Risk Assessment Matrix 18

8. Risk Response Matrix 19

9. Management issues 21

10. Project manager role 21

11. Key to success 22

GEOGRAPHICAL AND ENVIRONMENTAL ANALYSIS OF THE PROPOSED

CAMPSITE

Alaska State is a part of the United States of America. According to the historical records Alaska

State was purchased from Russia by the United States in1867. Since then Dillingham is very

popular part for the salmon industry and outdoor expeditions. Dillingham is a part of Alaska

which is set on an inlet of Bristol Bay of Alaska. Alaska has more than 3 million lakes under 20

acres areas. Bristol Bay often sees 20 million Red salmon in its waters every year.

Dillingham is home to the largest state park in the nation - Wood-Tikchik State Park. It is a

superb destination for planning sport fishing such as fly- fishing since the place is best known for

king salmon.

Many people find the largest fish they have ever caught in these locations. The types of

fish we are interested in catching will determine where we should do fly-fishing activity

at. King Salmon are found all along the coast of these areas.

CLIMATE

The landscape of the City of Dillingham consists of rolling hills with many irregularly

shaped moraine knolls and ridges separated by flat, wetlands and muskeg. The average

temperature in the summer season would be ranging from 37 to 66 degrees Fahrenheit.

The average temperature in winter season would be ranging from 4 to 30 degrees

Fahrenheit.

The annual rainfall is 26 inches, and annual snowfall is 65 inches. There is heavy fog

observed in the months of July and August. Also, there may be possibility of winds up to

the speed of 60-70 miles per hour (mph), this can be expected at any time of the year,

however there are common from August through December, roughly coinciding with the

peak Pacific typhoon season. Most of the rivers are commonly ice-free from mid-May

through late October in a year. The water temperature also affect the amount of king salmon

catch due to the possibility of changing distribution of fish and marine mammals during water

temperature is very low.

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WILD THREATS

In Alaska lot of issues created from mosquitoes specially in mid summer. They are commonly

harmed to humans in night and infecting diseases.

On the other hand bears are always reaching to water for eat salmon. They don’t like to link with

humans and try to attack them.

SCOPE OF THE PROJECT

This project focuses on the planning of five-day fly-fishing expedition that has been

arranged for the top management team of Blue Note, Inc at the request of its president.

This expedition is arranged and leads by The Great Alaska Adventure (GAA) a firm that

involves in arranging these kinds of outdoor expeditions for organizations and teams.

This expedition is scheduled to take place at the site located in the remote back country of

Tikchik River. This area is popular because for its wildlife and rugged terrain. People

who wish to engage in sport fishing prefer to be in this area which is also best known for

its salmon fishing.

The total expenses of the expedition will be paid by the Blue Note, Inc however the

following will be excluded from the package, i.e. : cost pertaining to their own

transportation to the Dillingham base Camp and from Dillingham base camp back to

Alaska also the equipments and clothing required for fly-fishing .

The GAA will need to provide Air Taxi transportation from Dillingham to the Camp site

one and at the end of the programme from the second Camp site located in “Tikchik”

River Basin back to Dillingham along with that boat transportation with motors, camping

equipments such as tents, cots, beddings and lanterns , three meals a day, experience tour

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guides and a four-hour fly-fishing training instruction . We will also required to provide

fishing licenses for all the guests along with four experienced river guides.

ANALYSING THE PROJECT DELIVERABLES

a. Providing air transportation from Dillingham, Alaska to Camp I and from

Camp II back to Dillingham on completion of the expedition

This

The first most important thing involved in the planning stage would be finding

way to get from Dillingham to the Tikchik River Basin. we need to find to deal

with the time people going on float trips down the river begin by taking a float

plane to the lake at the head of the river. Our first concern will be the cost of

renting the float plane and making certain that it has sufficient space for our

guests and our equipment.

b. Providing river transportation consisting of two eight-man (8) drift boats with

outboard motors.

c. Provide three meals a day for the five days spent on the river.

d. Provide four hours of fly-fishing instruction.

e. Provide overnight accommodations at the Dillingham lodge plus three, four-man

tents with cots, bedding and lanterns.

f. Provide four experienced river guides who are also fly fisherman.

g. Provide fishing license for all guests.

We will also need to hire four experienced guides who are also adept at fly-fishing and

can teach our guests how to fly fish once we get on the river. Once we get to the river,

we will be able to make the float trip in 4 to 5 days. We will plan on food for six days at

minimum and also take additional equipment for immediate preparation of our catch. In

case of really bad luck fishing, we will take sufficient food to take care of three meals per

day for at least six days. We will also want to take water purification tablets for drinking

water and snacks. The boats will then be taken to the river and we will commence our trip

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down the river. The first thing will be our fly fishing class and then we will have lunch.

Then we will float down the river for about four hours and get to the campsite for the

evening. We will make camp and begin the first evening of serious fishing. This will be

repeated for the next four days.

It sounds simple and like nothing could go wrong, right? Right. Nothing. Except what if

the motors on the boats don’t work, it rains every day and the raft capsizes the first day

and we lose our food. What if we encounter a grizzly who thinks our guests look like a

good morning snack or one of the guests is allergic to fish? What if they forget their hip

waders and end up with hypothermia? Some of these risks we can plan for and account

for and some we try to mitigate. For example, by hiring experienced guides we should be

able to minimize the chance of capsizing the raft and losing our equipment. In addition,

we will hire at least one, preferably two guides with extensive first aid training and

survival training, so that they can deal with injuries or illness in our guests and whatever

the wildlife try to thrown at us.

We will precheck the equipment before leaving Dillingham to make certain that the

equipment is functional. This should reduce the chance of malfunction once we get into

the wilderness. In addition, we will take both cellphones and a CB radio so that we can

communicate with civilization should we need immediate medical assistance. We will

carry flares and the guides will be armed with shotguns in case of an animal attack.

Since we are going in June, the likelihood is that the weather will be cooperative and we

should have warm enough temperatures, but we will need to consider what alternatives

will be in place should the week of the trip arrive and the weather be inappropriate for a

trip into the back country. For example, if we find that the entire week is expected to be

rainy and cold, we need to have an alternative plan in place. What is our responsibility if

the trip must be canceled due to inclement weather?The Centers for Disease Control and

Prevention (CDC) recognizes the best, most up-to-date health information is without

value unless it is pertinent and accessible to the people it is meant to serve. Lockheed

Martin Information Technology has been tasked to conduct a risk assessment of the

1. Please search in the website about “Alaska” in the US (write half

page of the geographic location alska of Alaska)

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2. Climatic Changes and its affect for peoples living or people there.

(Environmemt analysis)

3. Animal and species living there which are harmful to human beings (

Biological Review)

Report II : Activity related risk (Task related risks) – Four Page

(Lakshika and Shanthi) ( Excluding Report I )

1. What is “fly fish expedition?” is all about

2. What are the equipment or important stuff required for this type

of adventure holidays?

3. What are activities involved in this adventures at Alaska ( Plenty

of stuff available in the internet )

4. Please list out at least 10 risks associated with activities

5. How do you sort out the risks

Report III : Human Life Related Risk (Four pages – Tharaka and Razlan )

1. Identify the site related risk harmful to human life

2. Risk within the group (not listening the advises )

3. Food risk to the group

4. Please list out at least 10 risks associated with human life risk

Report IV : PERT Review techniques and the usage to this expedition (

Abdullah – Two pages )

Report V : Finance Related Risk and Reputational risk Two page ( Janitha)

1. Real cost exceeding budget Budget

2. Delay due to some unavoidable situation that affect the good will the Company

3. any other risk ??????

1. Project description and rational

GEOGRAPHICAL AND ENVIRONMENTAL ANALYSIS

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PREPARATIONS

When planning any fly fishing trip it is essential to always be prepared.

This is even more important when planning a fly fishing trip to Alaska where the hours

are long and the climate is harsh. The proper gear can make the difference between a

successful expedition and one resulting in failure. It is highly recommended that you

check with a reputable outfitter before setting out on any adventure that your equipment

is proper and in good working order, with that in mind,

The following list is some the must haves on any fly fishing adventure to Alaska these

can insure a safe and productive outing:

Fishing Equipment

The proper size rod for the specific fish you are after with corresponding hooks and

lures.Also a net and a way of keeping your catch are also important.

Proper Line

Safety Items are always a good thing to have on hand and are essential to your trip and

could save your life.

Always have a Fire extinguisher

Make sure to have the proper Fishing license

A loud Horn or whistle for warding off bears etc and alerting others to any possible

danger or your location if you happen to get hurt

Proper fitting life jackets for everyone in the party

A well stocked first aid kit

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Additional Items

Be sure to carry a current map

Enough Extra gas or oil for any unforeseen occurrence

A cell/ satellite phone or even a GPS is good to have on hand

A Compass

Enough extra food for any unforeseen occurrence

Additional dry clothes and rain gear

Now that the list is compiled it is also a good idea to create a detailed itinerary and to

leave a copy with a friend. One of the best ways to guarantee a successful endeavor is to

hire a licensed guide. There are many reputable organizations to choose from and since

most trips are of short duration it is often beneficial to expend the additional cost to hire a

professional that can lead you safely to the prefect fishing site and back.

Alaska is a fantastic location for fishing during various times of the year. In order to get

the most benefit from your fishing in Alaska you want to do some research before you

go. You will find that certain lakes and streams are more prosperous during various times

of the year. When you take the migrating of the fish into consideration you will also

know which direction you need to be in order to catch them along the way. During the

colder months you can take part in ice fishing in Alaska as well.

Make sure you have the right equipment though when you go fishing in Alaska. If you

are used to catching fish that weight a few pounds your line isn’t going to be right for

catching the much larger fish that are found here. You can get all the right equipment you

need at local sporting goods stores. You also want to use live bait to catch your fish while

in Alaska.

If you aren’t sure about what all fishing in Alaska has to offer, you can hire a guide to

assist you. Some of them even offer their boats as a charter and will take you to the prime

locations for the afternoon. If you want to make a go of it on your own you can certainly

do so. Just take the time to listen to the many locals out there that will give you additional

tips so you can get the most from your fishing in Alaska experience.

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There are many exciting fishing vacations and expeditions to Alaska. You can look

online for information on how to become part of one. You can also contact your local

travel agent to assist you. If you are ready for a dynamic fishing experience that is

beyond anything you have done in the past, Alaska is the place to do it.

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Fishing jobs in Alaska

September 2nd, 2008 by fishingi

Alaska commercial fishing has been somewhat glamorized in the television and movie

industries and through legend. The lure of living an adventurous life at sea appeals to the

pirate in many of us, but the reality of commercial fishing may not be what one has in

mind when deciding to put one’s things in storage and hop a plane to look for fishing jobs

in Alaska.

Commercial fishing is a big industry in Alaska, but this doesn’t mean a job is guaranteed.

In fact, crew members tend to hold on to jobs they’ve found to be reliable, so it can be

hard to find fishing jobs in Alaska, especially since job openings are spread largely

through word of mouth. Be prepared–mentally and physically–to do a lot of waiting.

Landing one of the few fishing jobs in Alaska, necessitates several things, such as $250-

300 worth of equipment, from a sleeping bag to wet weather gear and obtaining a fishing

license. One should also expect to be charged a share of the operating expenses, and once

on board, to forgo any expectation for privacy, whether using the toilet or trying to relax.

Fishing jobs in Alaska can pay well if there is a good harvest. Of course, there is no

guarantee, and a poor harvest means the crew member’s share or percentage of the

harvest can be meager. There is no minimum wage for crew members, so be sure to sign

a reasonable payment agreement before signing on to a vessel.

Aside from the monetary risk, be aware of the physical dangers of the industry.

Commercial fishing is one of the most dangerous occupations in America, and since

accidents, if they occur, will take place far from medical facilities and assistance, the risk

to one’s health and safety is even greater.

Thus, to survive in commercial fishing in Alaska, one must be physically strong, willing

to work hard, able to tolerate constant companionship for extended periods of time, and

willing to take and follow directions.

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Deliverables

Milestones

a. Contract signed January 31.

b. Guests arrive in Dillingham June 30.

c. Depart by plane to Base Camp I June 21

d. Depart by plane to Base Camp II to Dillingham June 25.

Technical Requirements

a. Fly in air transportation to and from base camps.

b. Boat transportation within the Tikchik River system.

c. Digital cellular communication devices.

d. Camps and fishing to conform to state of Alaska requirements.

Limits and Exclusions

a. Guests are responsible for travel arrangements to and from Dillingham, Alaska.

b. Guests are responsible for their own fly-fishing equipment and clothing.

c. Local air transportation to and from base camps will be outsourced.

d. Tour guides are not responsible for the number of King Salmon caught by guests.

Customer review

The president of Blue Note, Inc.

1. Risks analysis in the Alaska fly-fishing expedition:

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Risk Identification

a. Personal hazards during expedition.

E.g. Hypothermia due to exposure of bad weather temperatures for repeated periods.

Injury to head, limbs and other parts through falling, slipping and carelessness on board

the vessel. Injuries also sustained during moving, transporting or storing equipment

b. The absence of immediate medical care and the likelihood that significant delays may

occur before medical care when injured by equipment on the vessel or by their own

carelessness.

c. The potential that control of the vessel might be lost, due to inadequate vessel

equipment resulting

GET BETTER GRADES

a. in inability to maneuver and colliding with other objects, which may result in

people being thrown overboard.

b. Fuel shortage due to miscalculation of the amount of fuel needed for the entire

expedition and the potential that this may cause a fire or an explosion on board

the vessel and the lack of proper fly-fishing equipment.

c. The extremes weather and sea conditions -unsuitable weather conditions,

including deterioration in weather, which may result in the capsize of the vessel

and the death of individuals on board

President of Blue Note, Inc. wants to reward her top management team by taking them on

an all expensed paid fly fishing adventure in Alaska.

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has been given the responsibility to organise and lead the five day fly fishing expedition

down the Tikchik River system in the Alaska

The project would be commencing on the 21st June 2011 and would be finishing 25th June

2011 . ( Both days are included in the project plan )

The Total budget allowed to this expedition would be USD 27,000

Introduction

The Great Alaska Adventures(GAA) has been given the task of planning a five-day fly-

fishing trip for the executive team of BlueNote , Inc . at the bequest of its President .

The trip will be into the remote back country of Tikchik River , an area known for its

wildlife and rugged terrain . The area is best known for its salmon fishing . The trip will

be all-inclusive except that the executives will be responsible for their own transportation

to the Dillingham base camp . We will need to provide transportation from Dillingham to

the Tikchik River Basin , boat transportation with motors , camping equipment and meals

, guides and a four-hour fishing class . We will provide fishing licenses for all the

guests and four experienced river guides .

Discussion

The first thing we need to find to deal with in the planning process is to find a way to get

from Dillingham to the Tikchik . Most of the time people going on float trips down the

river begin by taking a float plane to the lake at the head of the river . Our first concern

will be the cost of renting the float plane and making certain that it has sufficient space

for our guests and our equipment . We will also need to hire four experienced guides who

are also adept at fly-fishing and can teach our guests how to fly fish once we get on the

river .

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Once we get to the river , we will be able to make the float trip in 4 to 5 days . We will

plan on food for six days at minimum and also take additional equipment for immediate

preparation of our catch . In case of really bad luck fishing , we will take sufficient food

to take care of three meals per day for at least six days . We will also want to take water

purification tablets for drinking water and snacks .

The boats will then be taken to the river and we will commence our trip down the river .

The first thing will be our fly fishing class and then we will have lunch . Then we will

float down the river for about four hours and get to the campsite for the evening . We will

make camp and begin the first evening of serious fishing . This will be repeated for the

next four days.

It sounds simple and like nothing could go wrong , right ? Right . Nothing .

Except

what if the motors on the boats don 't work

it rains every day and the raft capsizes the first day and we lose our food .

What if we encounter a grizzly who thinks our guests look like a good morning snack or

one of the guests is allergic to fish ?

What if they forget their hip waders and end up with hypothermia ?

Some of these risks we can plan for and account for and some we try to mitigate .

For example , by hiring experienced guides we should be able to minimize the chance of

capsizing the raft and losing our equipment . In addition, we will hire..

1.1 Scope

This project is being initiated in order to setup a coastal based tourism venture in Mirissa Sri

Lanka. The venture is being undertaken mainly to setup facilities for Whale and Dolphin

watching off the coasts of Mirissa, Sri Lanka. The venture also hopes to provide facilities to its

customers for a range of other activities such as water sports, sports fishing, snorkeling and sea

kayaking. Providing star class accommodation will not be a priority in the near future for this

venture, however a rest house with a restaurant and summer huts will be constructed on the

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premises of the venture in order to accommodate and serve its customers. Project completion date

estimated for January 2012 Duration for completion one year and ten days.

1 . 2 Trade off assessment

Although the venture hopes to maintain focus on all three control trade offs, the relative

importance of finishing the project within the budgeted cost and the performance specifications is

greater than on time delivery. Budgeted cost is a constrain, and is a fixed requirement for the

project. It is hoped to enhance the performance of the venture over the other trade offs especially

in light of the competition that the venture faces. Completion of the project on time will be

accepted as a parameter that may not be met. Reducing its importance in the trade off assessment

may be justified due to factors such as delays and bureaucratic red tape in obtaining approvals for

the project due to its environmentally sensitive nature. Although these trade offs have to be made

more time on the project will result in more costs as such all attempts will be made to prevent

schedule time overruns.

Priority Matrix

Time Performance Cost

Constrain

Enhance

Accept

2. Work Break down Structure (WBS)

The work break down structure of the venture will break down the total project scope in to the

main deliverables of the project along with the sub deliverables and work packages. The main

deliverable of the venture is to create a sea and coast based tourism resort which will provide the

facilities for its customers to engage in the activity of Whale & Dolphin watching whilst also

being able to accommodate its customers at its water sport / adventure resort.

Sub deliverables of the project will mainly be the setup of the business, the design and

construction of the premises, procurement of the necessary equipment and boats, marketing and

fulfilling the staffing requirements of the venture. The work packages will be the main activities

under each sub deliverable that need to be completed in order for the sub deliverable to be

complete.

O

O

O

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The work break down structure will basically tie activities and responsibility by assigning the

work to be done along with the budgeted cost, time and resources within which that work must be

accomplished. The WBS develops the baseline of the project and can be used along the life cycle

of the venture to monitor and track progress of activities. If there are problems on the project the

WBS will enable tracking those problems to the source activities and responsibilities.

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Work Break down structure (WBS)

Legal

Approvals Sign Initial plan Approach Call for

Agreement vendor quotation Advertise using Interviewing Class room

Budgets Revised plan mass media

Construction Inquire price Evaluate Selecting Hands on

Make offer Build networks

Inspect

Inspect sample Approach tour

Agencies & hotels

Purchase Purchase

Sea and Coast based eco tourism venture

Setup of venture Premises Procurement Marketing Staffing

A & E Firm

Prepare design plan

Boats Equipment Recruiting Training

16

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Activity ID and description followed by budgeted cost in Rupees for completion

Setup of venture

A – Obtaining approvals for project – 50,000

B – Legal, company registration etc – 5000

C – Budget preparation – 5000

Premises

D – Sign agreement with architecture and engineering firm for construction - 1000

E – Initial design plan requirements of investor - 2000

F - Revised design with architect input - 5000

G – Construction – 200,000,000

Procurement

H – Approach vendors for boat purchase - 5000

I – Inquire price and make offers - 2000

J – Inspect if up to standard, specification and safety requirements – 50,000

K – Purchase – 25,000,000

L – Call for quotations for water sports goods and leisure equipment - 5000

M – Evaluate quotations - 2000

N – Inspect samples – 10,000

O – Purchase – 5,000,000

Staffing

P – Interviewing prospective employees for the venture – 50,000

Q – Selecting the best out of the interviewees - 5000

R – Class room training – 10,000

S – Hands on training (boat and water sport equipment use) – 10,000

Marketing

T - Advertise opening of resort through mass media specially travel magazines and travel web

sites – 1,000,000

U – Build networks in the tourism industry – 100,000

V - Approach tour agencies and hotels for promotion of Whale and Dolphin watching to its

customers (this can work on a commission basis) - 50,000

W – Commence operations

3. Project Network (AON)

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The project network uses the activity on nod (AON) technique in order to highlight the activities

of a project and the sequence they need to be completed in. The necessary approvals from the

different authorities along with the legal registration need to be obtained first in order for the

project to move forward especially due to the ventures environmentally sensitive nature. Once

these have been obtained budgets can be prepared which will then enable the designing of the

premises and construction activities to follow while procurement, staffing and marketing based

activities will make up the remaining sequences of the network. The final milestone activity will

be the commencement of operations of the venture.

The project network will give the venture a basic time frame from start to finish in addition to

start and finish days for each of the activities on the network. Most importantly the network

enables the calculation of the critical path which is the shortest possible duration in which the

project can be completed any delay on this path will delay the entire project. The network also

facilitates calculating slack time for certain activities which is the time an activity can be delayed

after the start of a longer parallel activity or activities. The network will enable the venture to

direct resources for activities as an when they are needed as identified by the sequence of

dependencies and also use resources of activities with slack to speed up work on the critical path.

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Project network Activity on Nod (AON)

A

C

B

D E F

G

H I J K

L M N O

P Q R S

T

U

V

W

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* ID of critical path activities marked in red

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Activity ID and description followed by time in days for completion

A–Obtaining approvals for project -30

B–Legal, company registration etc-12

C–Budget preparation-7

D–Sign agreement with architecture and engineering firm for construction of premises- 5

E–Initial design plan requirements of investor- 3

F-Revised design with architect input- 3

G–Construction 250

H–Approach vendors for boat purchase-14

I–Inquire price and make offers- 14

J–Inspect if up to standard, specification and safety requirements- 10

K–Purchase- 5

L–Call for quotations for water sports goods and leisure equipment- 14

M–Evaluate quotations- 3

N–Inspect samples- 7

O–Purchase- 2

P- Interviewing prospective employees for the venture- 7

Q–Selecting the best out of the interviewees- 2

R–Class room training- 2

S–Hands on training (boat and water sport equipment use) - 7

T-Advertise opening of resort via mass media specially travel magazines and travel websites- 30

U–Build networks in the tourism industry- 14

V-Approach tour agencies and hotels for promotion of Whale and Dolphin watching to its

customers (this can work on a commission basis) - 7

W–Commence operations- 14

Activity ID Duration Early start Early

finish

Late start Late finish Slack time

A 30 0 30 0 30 0

B 12 0 12 20 32 20

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C 7 30 37 30 37 0

D 5 30 35 32 37 2

E 3 30 33 31 34 1

F 3 33 36 34 37 1

G 250 37 287 37 287 0

H 14 287 301 287 301 0

I 14 301 315 301 315 0

J 10 315 325 315 325 0

K 5 325 330 325 330 0

L 14 287 301 304 318 17

M 3 301 304 318 321 17

N 7 304 311 321 328 17

O 2 311 313 328 330 17

P 7 287 294 319 326 32

Q 2 294 296 326 328 32

R 2 296 298 328 330 32

S 7 330 337 330 337 0

T 30 337 367 337 367 0

U 14 337 351 353 367 16

V 7 337 344 360 367 23

W 14 367 375 367 375 0

* Critical path activity details marked in red

Critical path – A, C, G, H, I, J, K, S, T, W

Earliest time in days for schedule completion – 375 days

4. Responsibility matrix

The responsibility matrix will show who bears responsibility for each and every activity on the

project schedule in addition it will also highlight the individuals who will support the activity on

to its achievement.

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Responsibility

Task

Deliverable

Project

Manager

Finance

Officer

Procurement

Officer

Marketing

Officer

HR

Officer

Team

members

5 No’s

Obtaining

approval R S

Company

registration R S

Budget

preparation S R S

Oversea

construction R S

Purchasing

boats/Equipment S R S

Marketing S R S

Staffing S R S

R = Responsible

S = Support / Assist

5. Project resource schedule

Work / tasks Labor resource Time/ Schedule

(Days)

Budgeted cost

(RS 000)

Approvals Project manager/

team member

30 50

Legal Project manager/ team 12 5

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member

Budget Finance officer/ team

member

7 5

Sign agreements Project manager/ team

member

5 1

Initial design Project manager/ team

member

3 2

Revised design Project manager/ team

member

3 5

Construction oversea Project manager/ team

member

250 200,000

Approach vendor boat

purchase

Procurement officer/

team member/

14 5

Inquire price / make

offers


team member

14 2

Inspect Procurement officer/

team member

10 50

Purchase Procurement officer/

team member

5 25,000

Quotations for

equipment


team member

14 5

Evaluate quotations Procurement officer/

team member

3 2

Inspect samples Procurement officer/

team member

7 10

Purchase Procurement officer/

team member

2 5,000

Advertise mass media Marketing officer/

team member

30 1,000

Build networks Marketing officer/

team member

14 100

Tour agencies and

hotels

Marketing officer/

team member

7 50

25

Interviewing HR officer/ team

member

7 50

Selecting HR officer/ team

member

2 5

Class room training HR officer/ team

member

2 10

Hands on training HR officer/ team

member

7 10

5.1 Scheduling conflicts

The nature of this project is such that the project managers input may be required at the same

time on activities of different sub deliverables as a result conflict may arise due to the time

constraints faced by these tasks and sub deliverables. This may result in time schedule revising

from the original plan. Although each of the five team members have been assigned to assist each

of the officers and project manager it is at the discretion of the project manager to redirect any

one of the team members to different tasks as per requirement. This may also cause conflicts.

6. Cash flow requirement

Total cost of project along with amounts attributable to each of the main deliverables of the

project.

Project deliverables Budgeted cost in Rs

Setup of venture 60,000

Premises 200,008,000

Procurement 30,074,000

Staffing 75,000

Marketing 1,150,000

Total 231,367,000

6.1 Financial resource schedule

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This schedule shows by which day after the project begins will activity funds be required, and the

day by which those funds are expected to be consumed along with the completion of that activity.

Work / tasks By when funds

required (days)

By when funds

consumed (days)

Budgeted cost

(RS 000)

Approvals 0 30 50

Legal 0 12 5

Budget 30 37 5

Sign agreements 30 35 1

Initial design 30 33 2

Revised design 33 36 5

Construction oversea 37 287 200,000

Approach vendor boat

purchase

287 301 5

Inquire price / make

offers

301 315 2

Inspect 315 325 50

Purchase 325 330 25,000

Quotations for

equipment

287 301 5

Evaluate quotations 301 304 2

Inspect samples 304 311 10

Purchase 311 313 5,000

Advertise mass media 287 294 1,000

Build networks 294 296 100

Tour agencies and

hotels

296 298 50

Interviewing 330 337 50

Selecting 337 367 5

Class room training 337 351 10

Hands on training 337 344 10

27

7. Risk Assessment Matrix

Risk Assessment Form

Risk Event Likelihood Impact Detection

Difficulty

When occur

28

Risk Severity MatrixL

ikel

ihoo

d

5

4

3

2

1

1 2 3 4 5

29

Impact

30

Risk Response Matrix

Risk Event Response Contingency Plan Trigger Who is

Responsible

31

Activity Hazard Hazard effect Minimise risk by

General

walking/fishing outdoors

Sunlight Sunburn Wear sun

cream/block, even

when cloudy

Wear a sunhat and

sunglasses to protect

eyes from glare

General


Insects Bites and stings Keep well clear of

wasp, hornet nests

and beehives. Wear

insect repellent to

deter biting bugs.

MAKE YOUR

GUIDE AWARE IF

YOU HAVE ANY

ALLERGIES TO

STINGS

General


Attack by

adders

Poisonous bites Do not touch snakes

Do not insert any part

of the body into any

burrow or hole in

stone walls and/or

bankings

General Lyme’s Potential illness Check body for ticks

32


walking/fishing outdoors disease from

ticks

immediately after

returning from the

field. Remove any

ticks and swab the

area with alcohol

Report any

unexplained fever or

rash at the bite site to

your doctor as soon

as possible

Walking to field sites

and fishing areas around

rivers, streams, lakes,

reservoirs & ponds

Poor or

extreme

weather

conditions

Potential

injury/illness

Take appropriate

warm outdoor

clothing and

waterproofs

Take spare clothes,

extra food and water,

a First Aid kit and a

mobile phone (but

don’t expect it to

work in all areas)




reservoirs & ponds

Falling or

slipping on

slippery,

unstable and

uneven

ground

Potential

injury/risk of

drowning

Plan the route, watch

footing and wear

adequate footwear

with ankle support

Walking to field sites Attack by Potential injury Avoid fields with

33




reservoirs & ponds

farm animals cows and young

calves, bulls, rams

and farm dogs




reservoirs & ponds

Falling off

bridges

Potential

injury/illness/risk

of drowning

Take care crossing

bridges, particularly

on uneven or slippery

ground, or where

guard rails are low

Fly Fishing or sampling


reservoirs and ponds

from the bank or in the

water

Falling into

water

Drowning/getting

wet and cold

Be careful and watch

your footing in the

water and on the

riverbanks. Beware

of undercut banks

and steep drop-offs.

Do not enter the

water if flows are

very high. Be aware

of slippery rocks and

hazards, particularly

in poor weather

conditions. In rivers,

be aware of flash

flooding.

Wear suitable

waterproof clothing.

34


A life preserver is

always

recommended.





water

Contracting

Weil’s

disease or

infectious

hepatitis

Potential illness Wash your hands as

soon as possible after

fishing or sampling

and before eating,

drinking or smoking.

Cover all wounds

with waterproof

plasters and wash all

new cuts with

alcohol before

covering with a

waterproof plaster.

Report all instances

of unexplained fever

to your doctor





water

Being

poisoned or

suffering

dermatitis

from

poisonous

plants and

fungi

Potential illness Do not touch any part

of Giant Hogweed

(unless wearing

protective gloves).

Do not lick or chew

any plant, or eat

unidentified berries

or fungi

Fly Fishing or sampling Being Potential illness Do not sample in

35





water

poisoned by

blue-green

algae

water that has a

bright blue-green

algal scum. If contact

is made with such

scum, wash off

immediately. Do not

drink the water





water

Medical

conditions

Physical weakness

endangering

yourself and others

Minor cuts and

abrasions

Your duty of care to

advise others of

medical conditions.

Be sure to advise

others of what to

look out for and what

to do

Carry First Aid kit or

medication

appropriate to your

condition

Fly Fishing in general Electrocution Severe burns or

Death

Do not fish or walk

with a fishing rod in

the air during

electrical storms.

Always keep well

clear of overhead

power lines

Fly Fishing in general Casting and

handling fly

Cuts and abrasions Beware fishing hooks

are sharp and lines

36


fishing tackle can cut deep. Keep

well clear of others

that are casting. If

you need to approach

others that are

casting make them

aware of your

presence as you

approach. Always

where glasses to

protect your eyes.

Fly Fishing in general Fishing from

boats

Drowning/getting

wet and cold

Take care when

embarking and

disembarking the

boat and be aware of

slippery or uneven

pontoons. A life

preserver must be

always be worn at all

times when fishing

from a boat

Identifying invertebrates

in collecting trays either

indoors or outdoors

Contracting

Weil’s

disease or

infectious

hepatitis

Potential illness Wash your hands as

soon as possible after

working with

samples and always

before eating,

drinking or smoking.

Cover all wounds

37


with waterproof

plasters and wash all

new cuts with

alcohol before

covering with a

waterproof plaster.

Report all instances

of unexplained fever

to your doctor.

Presentations,

identifying invertebrates

in collecting trays

indoors or outdoors &

fly tying workshops

Contact with

sharp

laboratory

and fly

tying type

tools and

equipment

Potential

injury/infection

Use appropriate tools

and equipment for

each task.

Presentations,


in collecting trays


fly tying workshops

Emergency

evacuation

Potential injury Establish the location

of emergency exits,

procedures and

assembly points.

Presentations,


in collecting trays


fly tying workshops

Falling or

slipping on

slippery

floors,

tripping over

equipment

and/or power

Potential injury Wipe up spills and

endeavour to keep

power cables tidy, do

not block or clutter

work area and exits

with

equipment/power

38


cables cables

Equipment used for Fly Fishing

1. Rods and reels

Than reels rods are more important in fly fishing.

2. Line

A good Quality fly line will be cost usually of $ 30 upwards.

3.Flies

It’s depend buying the files , pattern of the fly fishing . Dry Files using for fishing the surface of

the water and Wet Files flies for fishing under the surface.

Nymph patterns are usually tied with a weighted material to get the fly to sink. It also can be tied

with what is called a bead head. A bead head is a bb-sized, metal ball (gold colour) .this is an

attractor for the fish

4.Waders

A good pair of waders is important for fly fishing and it gives more clearance for back cast.

5. Vests

While doing fly fishing need to have variety of flies, different size tippet, a knife and something

to eat. Fly fishing vests been created to carry these stuff.

6. Knots

Arbor Knot – this is using to attach your backing material to reel arbor

Clinch Knot – it is recommended for tying fly to your leader or tippet. This is a simple knot to

gain experience fly fishing.

Nail Knot - The Nail Knot requires a small diameter utensil, toothpick, or some other object

about the twice the diameter of fly line.

39

Surgeons Knot - Easiest knot to tie and used to attach tippet to leader.

Also sunglasses, nets , Fly Boxes and Hats also very important equipments for fly fishing.

Risks in Fly Fishing

1. Sunburn, poisonous bites and bites and stings from insects by general walking and

fishing out door

2. Injuries and illness can be caused by walking to field sites and fishing areas like rivers,

streams, lakes , reservoirs and ponds

3. Falling or slipping on slippery

4. Drowning

5. Attack by farm animals

6. Falling off bridges

7. Suffering dermatitis poisonous from poisonous plants and fungus

8. Tripping over equipment

9. Medical conditions

10. Electrocution

11. Using sharp laboratory fly tying types tools and equipments

How to overcome the Risk

1. Wear sun cream , wear a sun hat and sunglasses to protect eyes

2. Check the body after returning from the field. If got any fever, rash or bytes seek for

medications immediately

3. Use appropriate clothing, extra food, water , first Aid and waterproofs

4. Take care crossing bridges

5. Wash hand as soon as finish fishing before eating , drinking or smoking

6. Cover all the wounds with water proof plaster before fishing

7. Not to lick or chew any plant, or eat unknown berries.

8. Use suitable equipment and tools

9. Establish the emergency exists and procedures for fishing

40

The main risks that the project faces are time schedule delays events such as unnecessary delays

in obtaining approvals for the project which may occur at the inception or startup, and delays in

other project activities which may occur through the life of the project such as construction

delays. Unforeseen cost increases in both construction of premises and procurement of equipment

which may also occur at any point in the project life cycle and ability to obtain all necessary

equipment and boats on time to ensure enhanced performance of the venture are the other areas

prone to risk. Staffing problems can be various from recruited and trained staff leaving to wrong

selections in recruitment being made, this risk event may occur throughout the staffing stage of

the venture right up to commencement of operations.

Assessment Form

Risk event Likelihood Impact Detection Difficulty When

Timeline 4 3 1 Life cycle

Cost 4 4 1 Life cycle

Equipment 3 3 3 Procurement

Staffing 2 3 2 Pre operations

Risk Severity Matrix

5

4

Likelihood 3

2

1

1 2 3 4 5

Impact

8. Risk Response Matrix

The risk response and the contingency plans for the identified risk events are. For the inability to

meet the scheduled timeline the project manger will provide for by having time buffers for certain

Timeline Cost

Equipment

Staffing

41

identified bottleneck activities that are expected to cause delay such as obtaining approvals. These

time buffers will only be used if the risk event occurs and there existence will not be

communicated to the team, only the project investor will be aware of these time buffers. Although

costs will be a tightly controlled element of the project and sticking to budget will be of high

priority contingency funds will be separated at the beginning of the project to be used in the case

of unexpected events occurring. Obtaining the necessary boats and equipment on time is a risk

event where the risk will be transferred by payment of advances to suppliers to ensure on time

delivery this will be done however after a careful selection and identification of what the most

essential and difficult to obtain equipment are. Special attention will be paid to the procurement

of the deep sea boat. Inappropriate or wrong staffing and staff turnover may seriously harm the

venture and may inhibits its customer service therefore the project contingency plan is to

maintain all records of the interviewees from the recruitment and selection process in order to be

able to fill any sudden unforeseen vacancies that may arise or changes that may have to be made

post training pre operations.

Risk event Response Contingency Trigger Responsibility

Timeline Mitigate Use of time

buffers on

identified

bottlenecks

Actual not inline

with schedule

Project manger

Cost Mitigate Contingency

funds available

Actual not inline

with budget

Finance officer

Equipment Transfer Advance

payments to

suppliers

Negative

responses from

suppliers

Procurement

officer

Staffing Mitigate Keep records of

all interviewees

for unforeseen

staff shortages.

Staff turnover or

unnecessary staff

issues

HR officer

42

9. Management issues

Even though the project team is small motivation problems may arise midway in to the project

due to its duration of one year. The project manager reaffirming the project objective and vision

to hi team along with having meetings with the project investor to give pep talks to the project

team should be good techniques to rejuvenate the project team.

Problems that arise during the project need to be dealt with in order to ensure that the project

stays on schedule and within budget, the problems that can arise in a project such as this are

numerous, like cost and schedule overruns the project manager needs to be a problem solver and

foresee and anticipate problems that may arise so that solutions can be formulated more easily..

Conflicts arising within the project need to be resolved by the project manager. Although

functional conflict can be encouraged as it is productive and may result in improvements to the

project dysfunctional conflicts need to be eradicated. The project manager should intervene and

prevent stalemates between two conflicting parties.

10. Project manager role

The project manager will have to provide the frame work to plan and communicate the work that

needs to be done on the project, he is the initiator he needs to identify and gather the resources

that will be required on the project.

The project manager will be responsible for providing direction, preparing schedules, assigning

work responsibilities, coordinating efforts, integrating plans and controlling costs. The project

manager should be able to address the right issues at the right time and make the right decisions.

The project manager should have leader ship skills especially for implementing change etc in

order to be able to show the way. He should be a problem solver and provide solutions to his

team’s problems. He should intervene and prevent conflict when ever it arises and prevent

stalemates developing between team members

The project manager should be an optimist and tray to be positive as possible he should t6ake all

the opportunities available to him in encouraging and motivating his team

43

11. Key to success

Project manager competency is of paramount importance for project success he should lead by

example and manage all project stake holders since each of them will have there own priorities.

He should manage by wandering around since this is construction project he should be onsite

when ever possible.

The project manager should build a high performance project team this can be achieved by

creating a effective shared vision an sense of common purpose, make effective use of individual

talents and expertise, managing a good reward system, ensure they set high performance

standards and rejuvenating and refreshing the teams mindset from time to time.

Use available expertise and techniques to ensure estimates are accurate as possible, although this

is a one off project and there is more uncertainty and risk involved and probability of estimates

being wrong, techniques such as top down estimating using group consensus, mathematical

models and quotations from vendors etc will be used to make estimates as accurate as possible,

time in to the project the WBS information will be used to create bottoms up estimates that will

then enable the reconciliation of both types of estimates. Once baseline estimates are made they

will be monitored right up to project completion.

Monitoring of actual data and comparing with baseline data is another very important activity for

project success as this enable the management to take corrective action as and when needed.

Good change management skills are essential as changes may have to be incorporated in to the

project at any given point of time in the project life cycle if things are not going according to

plan. Change identification, change implementation responsibility, conflict management are some

of the activities dealt with here

Equipment and boats should be rigorously tested Safety equipment and all equipment and rations

necessary in case of emergency should be maintained on board as well as on the resort. Resort

team staff should be highly trained and when selecting priority will be given to experience gained

on the field over everything else.

44

The management of the project using the above guidelines should enable the successful

completion of the project along with the smooth functioning once operations of the venture

commences.

Identifying Site related risks

===Climate

in the south to the cooler, dryer continental influence of the interior to the north. The weather is

generally cool and moist with daily July high/low temperatures averaging 65°F and 46°F,

respectively.in jun temprture is around 68 F

Annual snowfall averages 60 to 70 inches at Dillingham and may reach more than 160 inches at

Lake Nerka. Winds are usually moderate (0-30 mph), prevailing from the southeast/southwest in

summer and from the north and east in winter.

Alaska is known as the Land of the Midnight Sun because of the really long days .in jun 18 hrs

having day time.

====Safety Considerations

File a trip plan. Leave it with a friend, your air taxi, the Wood-Tikchik State Park office, or

someone else reliable. Be sure to close it when your trip is complete.

Avoid the bears. View bears from a distance. Keep a very clean camp. Do not bury trash; haul it

out. Avoid camping in the vicinity of salmon spawning streams and other spawning areas when

salmon are present. The bears will be there!

Protect your equipment. Bears and porcupines love to disable rafts and skinned kayaks. Protect

them. You're a long way from the road head.

Giardiasis. The intestinal parasite Giardia Lamblia is prevalent in many lakes and streams in

Alaska. Giardiasis may be contracted by drinking untreated water in areas of beaver and other

45

water mammal activity. The symptoms are diarrhea and severe cramping, and may appear up to

two weeks after exposure. Treat water by boiling, using chemical tablets or biological filter.

Beware of weather. Wind on the open lakes can quickly create dangerous whitecap conditions.

Always wear a personal flotation device and travel close to shore during transitional weather

patterns. Immersion in cold water will result in exhaustion or unconsciousness within 30 to 60

minutes. Use effective rainwear and keep a lighter or waterproofed matches available.

Fires. Open fires are permitted only on gravel beaches and bars. Use dead and down wood only.

Extinguish fully and bury completely before leaving the site. The use of portable campstoves is

permitted throughout the park and is encouraged. Live tree cutting is not permitted.

Insects. Although not regarded a safety hazard, mosquitoes and biting flies can diminish an

otherwise wonderful trip. Pack your favorite repellent.

Food and fuel. Weather and other unforeseen variables can often extend a trip unexpectedly.

Carry extra food and fuel, just in case.

46

Project Management_Final Docs

Documents

interviewing

good morning

bad luck fishing

collecting

remote back

hiring experienced

approach tour

water purification