Project Management Project Management x470 x470 The Planning Processes The Planning Processes UC Berkeley Extension, Business and UC Berkeley Extension, Business and Management Management Week 3, 8 May Week 3, 8 May Kimi Hirotsu Ziemski 925.639.4564 [email protected]
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Project Management x470 The Planning Processes UC Berkeley Extension, Business and Management Week 3, 8 May Kimi Hirotsu Ziemski 925.639.4564 [email protected].
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Project Management Project Management x470x470
The Planning ProcessesThe Planning Processes
UC Berkeley Extension, Business and UC Berkeley Extension, Business and ManagementManagement
Control CostControl Cost Updates to Cost Baseline Updates to Cost Baseline and other documentsand other documents
ClosingClosing
Cost
44Think TEAMThink TEAM 44
Analogous EstimatingAnalogous EstimatingUse actual cost of a previous similar project Use actual cost of a previous similar project to estimate cost of current projectto estimate cost of current project
Approximate estimateApproximate estimate
Accuracy +- 15%Accuracy +- 15%
Parametric ModelingParametric Modeling•Use project parameter in a mathematical Use project parameter in a mathematical model to predict project costmodel to predict project cost•Accuracy +- 35%Accuracy +- 35% within the scope of the within the scope of the projectproject•Example: construction cost per square Example: construction cost per square footfoot
55Think TEAMThink TEAM 55
Bottom-Up EstimatingBottom-Up Estimating
Cost estimate of WBS work Cost estimate of WBS work packages rolled up to a project packages rolled up to a project total total
Prepared from well-defined Prepared from well-defined engineering data, vendor quotes, engineering data, vendor quotes, unit prices, etc. unit prices, etc.
Accuracy +- 5%Accuracy +- 5%
66Think TEAMThink TEAM 66
Cost BaselineCost BaselineTime-phased budget for measuring, Time-phased budget for measuring, monitoring and controlling overall monitoring and controlling overall project cost performanceproject cost performance
Cumulative Amount
Time
77Think TEAMThink TEAM 77
Life Cycle CostingLife Cycle Costing
SYSTEM R&D
PRODUCTION
SYSTEM ACQUISITION
OPERATION AND SUPPORT
LIFE CYCLE COST
LIF
E C
YC
LE
CO
ST
YEARS
88Think TEAMThink TEAM 88
Costing ExerciseCosting ExerciseFrom your project WBS, From your project WBS, develop develop – the resource requirements, the resource requirements, – cost estimate and cost estimate and – cost baseline (per phase) for cost baseline (per phase) for
your projectyour project
99Think TEAMThink TEAM 99
Bank Network Migration Project DeliverablesBank Network Migration Project Deliverables
2.2. Service Level Service Level Agreements Agreements (SLAs), ITIL(SLAs), ITIL
1010
Best PracticesBest Practices
Develop a cost baseline Develop a cost baseline Partner with line managers to Partner with line managers to get agreement on scope, time get agreement on scope, time and cost baselinesand cost baselinesChange control process should Change control process should be in place as soon as possiblebe in place as soon as possibleValidate progressive Validate progressive elaboration outputselaboration outputs
1111
AgendaAgenda
Risk ManagementRisk Management
Information DistributionInformation Distribution
Quality ManagementQuality Management
Selecting VendorSelecting Vendor
1212
Risk Management Risk Management Risk: an uncertain event that, if it Risk: an uncertain event that, if it occurs could impact the project in occurs could impact the project in either a negative or positive fashioneither a negative or positive fashionProcesses:Processes:– Plan Risk ManagementPlan Risk Management– Identify RisksIdentify Risks– Perform Qualitative Risk AnalysisPerform Qualitative Risk Analysis– Perform Quantitative Risk AnalysisPerform Quantitative Risk Analysis– Plan Risk ResponsesPlan Risk Responses– Monitor and Control RisksMonitor and Control Risks
1313
Project Quality Management
Based on the definition of project quality:
Meeting requirements and fitness of use
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Quality management processes:
Plan Quality
Perform Quality Assurance
Perform Quality Control
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Plan Quality
Within the budget and time constraints you also have to manage:
•Stakeholder expectations•Product legal requirements•Product industry standards•Organizational process requirements
What other areas might have requirements or expectations that you will have to manage in order to deliver the product desired within the constraints demanded?
1616
Perform quality assurance
Once you know what quality requirements must be maintained quality assurance is how you determine those methods your team will use to achieve the necessary requirements.
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Perform Quality Control
If, during the process of performing quality assurance you find a significant variance from where you need to be then you must begin employing processes to correct that – to regain control.
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Communication
Project Communication ManagementProject Communication Management
Process Group
Process Name Process Major Deliverable/s
Monitoring Monitoring & &
ControllingControlling
Performance Performance ReportingReporting
1.1. Performance ReportsPerformance Reports– Comparison to baselineComparison to baseline– Bar chart, S-curves, Bar chart, S-curves,
Project Communication ManagementProject Communication Management
Collection and dissemination of performance information to stakeholders with info on how resources are being used to meet project goals– Status reporting (where project stands vs.
baselines)– Progress reporting (accomplishments)– Forecasting (prediction of future
performance)– Risks (present and future) assessment – Special problems / management assistance