P r o j e c t M a n a g e m e n t @ U F Practical management of projects Randy Graff, PhD
Project Management @ UF Practical management of projects Randy Graff, PhD.
Dec 30, 2015
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Project Managem
ent @ U
F
Practical management of projects Randy Graff, PhD
Goals• Basic understanding of a Project• Experience planning tools
Objectives• Terms• Example
• Brainstorm tasks• Share documents and tasks• Enter WBS and Resources
Formal Project Management• Introduction• Framework• Charter• Workload• Estimating• Scheduling• Timeline• Risk Management• Resources• Implementation• Tracking• Reporting• Life Cycle• Closure
• Tools– MS Project– MS Outlook
• Email• Tasks• Calendar
Day 1 Day 2 Day 3 Day 4
Practical Project Management
Scope Document
Work Breakdown Schedule
Gantt Chart
ResourcesImplementation
Tracking
Reporting
Hour 1
Planning and Management
MS Project
Collaborative Work Space
Brainstorm Tools
Tools
Hour 2
Scope Document
Very well defined “What”
Scope DocumentIntroduction and Background
Description
Objectives
Measures of Success
Impact (customers, operations, systems)
Costs
Constraints
Team
Work Breakdown Schedule
• Tasks• Duration• Grouping• Order
Task1 Hour1 Day1 Week1 Month
Task
1 Hour1 Day1 Week1 Month
Task
1 Hour1 Day1 Week1 Month
Task
1 Hour1 Day1 Week1 Month
Task
1 Hour1 Day1 Week1 Month
Task
1 Hour1 Day1 Week1 Month
Group
Group
1
2
3
4
5
Gantt Chart
• Visual of tasks and resourcesID Task Nam e Start
4 CANOES- TDC grant $ available Thu 9/18/085 GALLERIA- Expend Soltis NSF $ (or extend 1 yr) Tue 6/30/096 CANOES/GAL- Bid process, contract award Mon 7/20/097 CANOES/GAL- Expend all state match funds Fri 5/28/108 CANOES/GAL -- Fabrication Wed 7/1/099 CANOES/GAL- Outsourced const.dwgs&Fabrication Mon 9/14/0910 CANOES/GAL- In-house fabrication Wed 7/1/0911 CANOES/GAL- Object mounts Tue 6/1/1012 CANOES/GAL- Install (outsource components) Mon 5/3/1013 CANOES/GAL- Install Contingency Mon 5/24/1014 CANOES Tue 1/1/0815 CANOES -- Content Development Tue 1/1/0816 CANOES/GALLERIA- Prelim content develop Tue 1/1/0817 CANOES- Final script Mon 9/29/0818 CANOES- Graphics Wed 10/8/0819 CANOES- Objects Fri 8/1/0820 CANOES- Preliminary Object list Fri 8/1/0821 CANOES- Final Object List Mon 3/2/0922 CANOES- Finalizing Object Loans Fri 8/1/0823 CANOES- Initial Condition Reports (exhibit) Fri 8/1/0825 CANOES- Final Condition Reports Mon 5/3/1026 CANOES- Spanish translation Wed 7/1/0927 CANOES- Educators' Guide Mon 5/4/0928 CANOES- Programming Ideas due Mon 3/1/1029 CANOES -- Design Tue 4/1/0830 CANOES- Concept/Schematic Design Tue 4/1/0831 CANOES- Design Concept Tue 7/1/0832 CANOES- Schematic/Specs Mon 6/1/0933 CANOES- Bid Package Wed 7/1/0934 CANOES -- Media Mon 11/3/08
Darcie,Purchasing,Pam
Darcie,Ian,Purchasing
Darcie
contractors
in-house team
TBD
contractors,staff
Darcie,Donna Haritha
Darcie,Donna,Haritha
Darcie,Donna,Haritha
Outsource -- Carlos Plaza
Jay F,Ian
Ian,Prov idence
Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q22006 2007 2008 2009 2010 2011 2012 2013Tasks Duration
Group
Resources• People• Things• Schedules• Cost
Implementation• Signed approvals– Project– Time commitments– Funding– Equipment
• Getting started– You– Others
Tracking
Being aware of everything Nagging Communicating Updating Gantt
and WBS
Regular progress Milestones Problems Completion
and closure
Reporting
Getting Started
MS Project
Collaborative Work Space
Brainstorm Tools
Tools
• http://bubbl.us/ • www.inspiration.com• http://www.mindjet.com/
Collaborative Workspace
• http://pbworks.com• http://www.activecollab.com• http://docs.google.com• http://lss.at.ufl.edu
– http://sakaiproject.org
Google docsPB Works
Active Colab
Agenda
Brief Overview
Project Components
Glimpse of Project
Task
Recurring Task
Report
Backup
Brief Overview
Project•Group of linked tasks•Particular sequence•Predefined resources
Manage a project Schedule
Views and reports
Project Components
• Toolbars• Properties
Window• Tasks• Linking• Milestones
• Lag and lead time
• Resources• Printing• Saving• Backing up
ID Task Name Duration
1 Project meetings 96 days
22 Test standards 9 days
23 Develop test plan 3 hrs
24 Conduct test 5 days
25 Evaluate results and modify as needed 1 day
26 Update project plan 3 hrs
27 Review with stakeholders 2 hrs
28 Phase end 0 days
29 Implementation 19 days
30 Develop implementation plan 6 hrs
31 Develop training plan 5 days
32 Execute training plan 2 wks
33 Implement 1 wk
34 Review with stakeholders 2 hrs
35 Phase end 0 days
Tom,Jane,Erin
Tom,Erin
Project Team
Project Team
Tom,Jane,Erin
3/27
Jane
Erin
Erin
Erin,Jane
Jane,Erin,Project Team
4/10
Mar 2, '03 Mar 9, '03 Mar 16, '03 Mar 23, '03 Mar 30, '03 Apr 6, '03 Apr 13, '03 Apr 20, '03 Apr 27, '03
Final Product: Gantt Chart
ID Task Name Duration
1 Project meetings 96 days
22 Test standards 9 days
23 Develop test plan 3 hrs
24 Conduct test 5 days
25 Evaluate results and modify as needed 1 day
26 Update project plan 3 hrs
27 Review with stakeholders 2 hrs
28 Phase end 0 days
29 Implementation 19 days
30 Develop implementation plan 6 hrs
31 Develop training plan 5 days
32 Execute training plan 2 wks
33 Implement 1 wk
34 Review with stakeholders 2 hrs
35 Phase end 0 days
Tom,Jane,Erin
Tom,Erin
Project Team
Project Team
Tom,Jane,Erin
3/27
Jane
Erin
Erin
Erin,Jane
Jane,Erin,Project Team
4/10
Mar 2, '03 Mar 9, '03 Mar 16, '03 Mar 23, '03 Mar 30, '03 Apr 6, '03 Apr 13, '03 Apr 20, '03 Apr 27, '03
ID Task Name Duration
1 Project meetings 96 days
22 Test standards 9 days
23 Develop test plan 3 hrs
24 Conduct test 5 days
25 Evaluate results and modify as needed 1 day
26 Update project plan 3 hrs
27 Review with stakeholders 2 hrs
28 Phase end 0 days
29 Implementation 19 days
30 Develop implementation plan 6 hrs
31 Develop training plan 5 days
32 Execute training plan 2 wks
33 Implement 1 wk
34 Review with stakeholders 2 hrs
35 Phase end 0 days
Tom,Jane,Erin
Tom,Erin
Project Team
Project Team
Tom,Jane,Erin
3/27
Jane
Erin
Erin
Erin,Jane
Jane,Erin,Project Team
4/10
Mar 2, '03 Mar 9, '03 Mar 16, '03 Mar 23, '03 Mar 30, '03 Apr 6, '03 Apr 13, '03 Apr 20, '03 Apr 27, '03
Task SideTask Side
ID Task Name Duration
1 Project meetings 96 days
22 Test standards 9 days
23 Develop test plan 3 hrs
24 Conduct test 5 days
25 Evaluate results and modify as needed 1 day
26 Update project plan 3 hrs
27 Review with stakeholders 2 hrs
28 Phase end 0 days
29 Implementation 19 days
30 Develop implementation plan 6 hrs
31 Develop training plan 5 days
32 Execute training plan 2 wks
33 Implement 1 wk
34 Review with stakeholders 2 hrs
35 Phase end 0 days
Tom,Jane,Erin
Tom,Erin
Project Team
Project Team
Tom,Jane,Erin
3/27
Jane
Erin
Erin
Erin,Jane
Jane,Erin,Project Team
4/10
Mar 2, '03 Mar 9, '03 Mar 16, '03 Mar 23, '03 Mar 30, '03 Apr 6, '03 Apr 13, '03 Apr 20, '03 Apr 27, '03
ID Task Name Duration
1 Project meetings 96 days
22 Test standards 9 days
23 Develop test plan 3 hrs
24 Conduct test 5 days
25 Evaluate results and modify as needed 1 day
26 Update project plan 3 hrs
27 Review with stakeholders 2 hrs
28 Phase end 0 days
29 Implementation 19 days
30 Develop implementation plan 6 hrs
31 Develop training plan 5 days
32 Execute training plan 2 wks
33 Implement 1 wk
34 Review with stakeholders 2 hrs
35 Phase end 0 days
Tom,Jane,Erin
Tom,Erin
Project Team
Project Team
Tom,Jane,Erin
3/27
Jane
Erin
Erin
Erin,Jane
Jane,Erin,Project Team
4/10
Mar 2, '03 Mar 9, '03 Mar 16, '03 Mar 23, '03 Mar 30, '03 Apr 6, '03 Apr 13, '03 Apr 20, '03 Apr 27, '03
Gantt Side
Tasks Entered
Alternate Task Input/Edit
Enter Recurring Tasks
Recurring Tasks Entered
Viewing and Printing Reports
Backup
Backup
MS Project Review• Task• Recurring Task• Report• Backup
Review• Terms• Example
• Brainstorm tasks• Enter WBS and Resources• Share documents and tasks
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