Project Management Solutions for Capital and …...Portfolio Management Project Management Corporate Services and day-to-day business operations Portfolio and Project Management (PPM):

Project Management Solutions for

Capital and Maintenance

projects in SAP PS enhanced by

Noveco ePM

Sh

ort

Te

rmLo

ng

Term

Program and Project Management

Strategic & Operational Portfolio Management

Monitoring

Project management

Corporate Services

Financials &

Controlling

Project

AccountingProcurement

Time recordingHuman

Resources

Business

Intelligence

BI/BOExecutionPlanning Forecasting

PlanningBalancingInitiation Execution Monitoring

Reporting:

Financials & Resources

on Portfolio,

Program and

Project level

Sh

ort

Te

rmLo

ng

Term



Monitoring

Project management

Corporate Services

Financials &

Controlling

Project


Time recordingHuman

Resources

Business

Intelligence



Reporting:


on Portfolio,

Program and

Project level

Investment Plan and Execution:

• Create Investment Programs and Portfolios

• Create Investment Ideas (to-be-projects)

• Estimate, Prioritize and Balance Investment ideas

• Turn Investment Ideas into Projects

• Monitor Program and Portfolio execution by reading

Projects Plan, Actual and Forecast data from SAP PS

• Control and Manage Company Investment Plans

Sh

ort

Te

rmLo

ng

Term



Monitoring

Project management

Corporate Services

Financials &

Controlling

Project


Time recordingHuman

Resources

Business

Intelligence



Reporting:


on Portfolio,

Program and

Project level

Project Plan and Execution:

• Estimate and Plan Projects Costs

• Resource Planning

• Procurement

• Monitoring and Forecasting

• Progress Analysis

• Operational Reporting

• Feeding latest cost data to PPM investment Items

Sh

ort

Te

rmLo

ng

Term



Monitoring

Project management

Corporate Services

Financials &

Controlling

Project


Time recordingHuman

Resources

Business

Intelligence



Reporting:


on Portfolio,

Program and

Project level

Project

Management

Program and Portfolio

Management

Integrated Company view

Company

Program and

Portfolio

Management

Project

Management

Corporate Services and

day-to-day business operations

Set S

trate

gyPortfolio and Project

Management (PPM):

Execution of Company’s

Investment Strategy via

Programs/Portfolio Planning

and Project Execution

Plan & Execute Projects

Plan & Monitor Programs

SAP PPM

SAP PS & Noveco

SAP FI/CO, HR, AM, PM, Procurement, MRS, CATS etc.

Estimating, Project Cost Planning, Scheduling, Cost Forecasting, Progress Analysis, Resource Management, Change Management ..

PPM: Programs and Projects – consolidated financial view

SAP

Pro

ject

Sys

tem

+ N

ove

coSA

P P

PM

Project No. Current Budget Estimated At Completion Actual Costs PO Commitments Progress, %

Project A-01 $1,200,000 $1,300,000 $400,000 $200,000 30.8%

Project A-02 $2,300,000 $2,350,000 $650,000 $150,000 27.7%

Project B-01 $5,000,000 $5,010,000 $20,000 $10,000 0.4%

Project B-02 $900,000 $1,300,000 $100,000 $50,000 7.7%

• $9,400,000 $9,960,000 $1,170,000 $410,000 11.7%

Project A-01 Project A-02 Project B-01 Project B-02

Sh

ort

Te

rmLo

ng

Term



Monitoring

Project management

Corporate Services

Financials &

Controlling

Project


Time recordingHuman

Resources

Business

Intelligence



Reporting:


on Portfolio,

Program and

Project level

Project System with

Noveco provide

comprehensive solutions

to plan, execute and

forecast your Projects

directly in SAP

Project Lifecycle Management

≈

Execution

Execution

Estimation

Planning

Cost

DistributionForecasting

Variations

Reporting

Cost

Distribution

Planning

Estimation Reporting

Variations

Forecasting

• Project Structures

• Procurement

• Goods & Service Receipts

• Time Sheets

• Vendor Invoices

• Customer Billing

• Payments

• Settlement

• Estimates / Bidding Process

• Project Planning

• Cost Distribution (time phasing)

• Financial Forecasts

• Change and Risk Management

• Progress

• Reporting

in SAP : Project Execution

not in SAP : Project

Planning, Forecasting,

Variation Management,

Reporting etc.

▾ Actual Costs & Revenues

▾ Open Purchase Orders

▾

!

Business Challenges

• You use SAP Project System as a cost collector

• All planning, forecasting and reporting is done outside of your SAP system

Symptoms:

• High use of excel spreadsheets

• No information transparency

• No data consistency

• Lack of standardization and information accuracy

• High efforts during month end process

• No real time project reports available

As a result:

SAP Project System + Noveco ePM

Project Structures

Scheduling

Procurement to Project

Project Inventory &

Labour Confirmation

Settlement

Customer Billing

Vendor Invoicing

Project Financial / Cost

Accounting

Reports on Actual Costs

and Revenues

Project Cost / Revenue

Plan & Distribution

Cost Forecast (EAC /

CTC)

Variation & Risks

Management

Cash Flow Forecast

Progress Analysis

Graphical KPI & Full

Project Reporting

Estimation / Bid

Management

Resource & Capacity

Planning

Noveco complements

SAP PS with new

functionality, making it

more powerful and easy

to use.

Project

System

ePM:

Extended

Project

Management

Project Lifecycle in SAP directly

• Project Structures

• Procurement

• Goods and Service Receipts

• Time Sheets

• Vendor Invoices

• Customer Billing

• Payments

• Settlement

in SAP : Entire Project

Management Lifecycle

➕ Estimates / Bidding Process

➕ Project Planning

➕ Cost Distribution (time phasing)

➕ Resource Planning

➕ High Level Project Capacity

Planning

➕ Financial Forecasts

➕ Change and Risk Management

➕ Cash Flow

➕ Progress, Earned Values

➕ History tracking

➕ Graphical Reporting

PPM

BW / BO

Cloud

Analytics

Execution

Estimation

Planning

Cost

DistributionForecasting

Variations

Reporting

✓

With Noveco you can move the project

management lifecycle and reporting into your

SAP environment, making it excel sheet free!!

Noveco software add-on to SAP PS

Noveco is a family of seamlessly integrated software components designed to simplify SAP

standard Project System (PS) and enhance it with missing functionality such as cost and revenue

estimating, project cost and revenue forecasting, cash flow forecasting, variation management, risk

analysis, resource planning, graphical reporting

directly in SAP

Noveco enables integrated financial management of your project lifecycle directly inside your

SAP system

..

..

Efficient

Project

Management

Execution

MonitoringForecasting

Reporting

Analysis

Settlement

Estimating

Planning

Budgeting

Project Management Lifecycle

Project

Initiation

Period

Closing Reporting

• Purchase Orders / Contracts

• Time Sheets

• Invoicing & Billing

• Variations

• Settlement

• Result Analysis/Profit Take

• Period Close

• KPIs Review

• Cost / Margin Forecast



• Materials and Procurement forecastProject

Close

Out

• Operational

• Dash Board

• Programs/Portfolio

• Analytical

• Final Settlement

• Project Close

Efficient

Project

Management

Execution

Monitoring

&

Forecasting

• Estimating: Costs and Revenues

• Project Structure & Planning

• Budget Approval

• Start/Finish Dates Scheduling

• Plan Cost Distribution

Run by Noveco

Run by SAP or other software


Project

Initiation

Period

Closing Reporting


• Time Sheets


• Variations

• Settlement


• Period Close

• KPIs Review





Close

Out

• Operational

• Dash Board


• Analytical


• Project Close

Efficient

Project

Management

Execution

Monitoring

&

Forecasting

• Costs Estimation


• Budget Approval



Run by Noveco


To manage your project lifecycle in SAP efficiently

You need both SAP standard and Noveco software

* Project VariationsProcurement, Time Sheets

Invoicing

Schedule Dates Create Project

Portfolio Planning (PPM)Dash Board Analytics* Project Portal / Reporting

Planning

Execution

Variations

Monitoring

Forecasting

Progress Tracking

Reporting

Analysis

* Project Manager Workbench

* Noveco ApplicationsIntegrated Project Management in SAP

* Estimate project costs

* Resource Planning

Project Management

Solution overview...operations

Materials & Services

operations


Project Planning Process flow

New Project Project Planning Project

Execution

• Approve

Investment idea

• Cost Estimation

• Preliminary

Engineering

• Project Structure

Created

• Cost Planning

• Scheduling


• Long items

procurement

• Detailed

Engineering

• Procurement

• Time Sheets

• Invoice posting

• Variation/ Change

Management

• Capture progress

Project

Monitoring &

Forecasting

• Cost Forecast

update


• Reporting:

• Project KPIs

• Cost Reports

• Cash Reports


Period

Closing Reporting


• Time Sheets


• Variations

• Settlement


• Period Close

• KPIs Review





Close

Out

• Operational

• Dash Board


• Analytical


• Project Close

Efficient

Project

Management

Execution

Monitoring

&

Forecasting

• Cost Estimating


• Budget Approval



Run by Noveco


Project

Initiation


Invoicing



Planning

Execution

Variations

Monitoring

Forecasting

Progress Tracking

Reporting

Analysis



* Resource Planning


Project Cost Estimation

Engineering &

Design

Construction

To Be

Engineered

Structure

Transformer 120

KV

Delivery &

Installation

Estimate

Cost Estimation:

• Preliminary Engineering & Design

• Estimate using standard

Packages (e.g. Transformer

installation)

• New Project specific packages

• Purchased Components &

Equipment

• Long Lead Procurement items

• Stock Materials and

Consumables

• Internal Labour

• Service and Sub-contractor

• Overheads

Circuit

Breaker

Estimate directly in SAP PS with Noveco Estimate

• Multi-Level Tree Hierarchy with

work packages and sub-packages

• Version and Status Control

• Formulas to calculate risks and

contingencies

• Overheads calculation using SAP

standard functionality

• Fully integrated with Project Cost

Planning

• Easy and Flexible User Interface

Noveco Estimate: use of resource packages

• Example of a Resource Package

with list of required resources:

labour, services, material

components to install “110KV

BAY”

Different Structures

for Capital Investment

Projects

Different Structures for CAPEX / OPEX projects

Capital Project

Construction

Sub-Station

operations


Capital Project

Construction

Sub-Station

operations


operations

Generate Cost Plan on Project

Easy Cost Planning

Cost Plan(Original Estimate)

Noveco EstimateProject

1

1. Create Estimate

2. Create Project

3. Transfer to Project

4. Save Cost Plan

a. via ECP

b. directly

2

3

4 a

4 b

Estimate Project

“as engineered” “as built”

Transfer Cost Plan to

Project by Drag & Drop

✓ Estimate structure may be different from

Project Structure

✓ Labour rates and materials prices are are

up-to-date

✓ Project Structures are designed to

according its tasks and phases and not to

resemble cost structure

✓ Costing details are transferred to Project

and will be consistent with actual costs

collected on a project

✓ Compare Estimated Costs and Actual

Costs or Cost Forecast at any moment

during project execution

Benefits

Transfer Cost Estimate to Project

Transfer Cost Estimate to Project

• Transfer cost from the Estimate to

Project by drag & drop

• Transferred Costs will be saved as

project cost plan automatically

• This way you can create project

baseline.

If Noveco Estimating is not used,

you must enter cost plan into

your project manually.

We recommend using Easy Cost

Planning (ECP).

ECP is SAP standard

functionality.

Cost Plan on Project

Easy Cost Planning

Cost Plan(Original Estimate)

EstimateProject

1

1. Create Estimate

2. Create Project

3. Manually create Cost

Plan in ECP

2

3

Project with WBS elements

• Create project structure in SAP PS using

Project Builder

• Projects can be created from templates or

by copying existing projects

Project with WBS elements

• Cost Plan is saved in costing versions

• Multiple costing versions can be created during different stages

of project planning and estimation

• In this example version N01 is used to keep an approved

“Original Estimate”

• The ECP versions can be automatically generated by Noveco

Estimating solution

Project Cost Planning

• Easy Cost Planning allows you to plan

multiple costs and resources on WBS or

Network Activity: Internal labour types,

external services, Material, Plant etc.

• You can use Costing Model as template to

generate costing line items automatically

based on entered parameters


Invoicing



Planning

Execution

Variations

Monitoring

Forecasting

Progress Tracking

Reporting

Analysis



* Resource Planning


Resource Planning

• Plan resources (high

skilled professionals)

across your projects.

• Drag & Drop allocation

of Person to Project

WBS or NWA

• Cross company

allocations possible

• Reading HR work

schedule

• Project demand based

on the most recent

forecast



Execution

• Approve

Investment idea

• Cost Estimation

• Preliminary

Engineering


Created

• Cost Planning

• Scheduling


• Long items

procurement

• Detailed

Engineering

• Procurement

• Time Sheets

• Invoice posting


Management


Project

Monitoring &

Forecasting

• Cost Forecast

update


• Reporting:

• Project KPIs

• Cost Reports

• Cash Reports


Project

Initiation

Period

Closing Reporting


• Time Sheets


• Variations

• Settlement


• Period Close

• KPIs Review





Close

Out

• Operational

• Dash Board


• Analytical


• Project Close

Efficient

Project

Management

Execution

Monitoring

&

Forecasting

• Cost Estimating


• Budget Approval



Run by Noveco



Invoicing, Order confirmation



Planning

Execution

Variations

Monitoring

Forecasting

Progress Tracking

Reporting

Analysis



* Resource Planning


Execution of Capital Projects

Purchase Order

Work Confirmation

Hours

Hours

Hours

Stock / Inventory

EA

Meters

Kilograms

Equipment

Services

Components

• Assign Purchase Orders directly

to PM Orders

• Post Order confirmations

• Issue materials from stock

• Project actual costs and purchase

commitments are posted

Engineering & Design

CAD modeling

Record Hours



Execution

• Approve

Investment idea

• Cost Estimation

• Preliminary

Engineering


Created

• Cost Planning

• Scheduling


• Long items

procurement

• Detailed

Engineering

• Procurement

• Time Sheets

• Invoice posting


Management


Project

Monitoring &

Forecasting

• Cost Forecast

update


• Reporting:

• Project KPIs

• Cost Reports

• Cash Reports


Project

Initiation

Period

Closing Reporting


• Time Sheets


• Variations

• Settlement


• Period Close

• KPIs Review





Close

Out

• Operational

• Dash Board


• Analytical


• Project Close

Efficient

Project

Management

Execution

Monitoring

&

Forecasting

• Cost Estimating


• Budget Approval



Run by Noveco



Invoicing



Planning

Execution

Variations

Monitoring

Forecasting

Progress Tracking

Reporting

Analysis



* Resource Planning


Project Manager Workbench

• Automatically re-calculates cost to

complete (CTC) and Estimated at

Completion (EAC) from actual costs

and PO commitments posted

directly or to PM orders

• Recalculates and updates Project

Progress

• Manual and Automatic distribution

of Budget, CTC and Purchasing

Commitments

• Manual adjustment of CTC and

EAC

• Full forecast history tracking

• Supports monthly review cycle

using planning period concept

• Drill-down into transactional data:

commitments, actual line items etc.

• Variation & Risk Management

• Cash Flow Forecast

• Workbench uses PS info-system to

read and write and resides directly

in SAP

• No BW, BI-IP etc. is required

• No interfaces, no data transfer


• Graphical presentation of

project KPIs

• Configurable layout

• Up to 20 graphs available


• Real time integration with live transactions in SAP

system

• Actual Costs and PO commitments rolled up to

WBS or NWA from PM orders

• Recalculate project Costs to Complete (CTC) and

Estimated at Completion (EAC) from PP orders

• Drill down to source documents

• Manually update (if needed) cost and work to

complete


• Distribute Costs by period manually or

automatically


• Calculate and measure

project progress and earned

values


• Manage Project changes with Noveco

Variation Management solution


Invoicing



Planning

Execution

Variations

Monitoring

Forecasting

Progress Tracking

Reporting

Analysis



* Resource Planning


Project Report from PS Info-system

• All information

from the Project

manager

Workbench is

automatically

recorded in PS

Info System

• You can use that

information in all

your company

reports produced

from BI, PPM etc.

• Noveco integrates

with SAP standard

reporting

seamlessly and

does not require

any interfaces

multi-Project Reporting: Project Manager Portal

• Multiple Project Reporting in Noveco Project

Manager Portal




Estimating, Project Cost Planning, Scheduling, Cost Forecasting, Progress Analysis, Resource Management, Change Management ..

PPM: Programs and Projects – consolidated financial view

SAP

Pro

ject

Sys

tem

+ N

ove

coSA

P P

PM

Project No. Current Budget Estimated At Completion Actual Costs PO Commitments Progress, %

Project A-01 $1,200,000 $1,300,000 $400,000 $200,000 30.8%

Project A-02 $2,300,000 $2,350,000 $650,000 $150,000 27.7%

Project B-01 $5,000,000 $5,010,000 $20,000 $10,000 0.4%

Project B-02 $900,000 $1,300,000 $100,000 $50,000 7.7%

• $9,400,000 $9,960,000 $1,170,000 $410,000 11.7%

Project A-01 Project A-02 Project B-01 Project B-02

Noveco System Architecture

No middleware (BI, BO etc.)

No interfaces

No custom tables

Always real-time

Rich functionality

Automatic forecasting

Simple and intuitive interface

Minimum training

Quick implementation

SAP ECC or S4 HANA

Project

System (PS)

+

Noveco

Finance

(FI) and

Controlling

(CO)Materials

Management

and

Procurement

(MM/SRM)

Production

Planning

(PP)Plant

Maintenance,

Customer

Service

(PM/CS)

Sales

and customer

management

(SD/CRM)

Human

Resources

(HR)

Capacity

and Resource

Planning

Time Sheets

(CATS)

Noveco Application in SAP UI5 / Fiori

Fiori Tiles: Launchpad

Project Manager Workbench (S4 Fiori version)



Project Manager Portal (S4 Fiori version)





Exe

cu

tion

Transactional System

Monitori

ng,

Fore

ca

stin

g,

Vari

ations,

Pro

gre

ss

● Project Manager Workbench

● Automatic Forecasting

● Manual adjustment of CTC or Work TC

● Progress Analysis

● Exception and drill down reporting

● Integrated variations into cost forecast

● Forecast history

Analy

sis

,

Resourc

ing

Repo

rts

Str

ate

gic

Pla

nnin

g

System Landscape including Noveco

Program &

Portfolio

Planning

Company

Reporting

Result AnalysisPS Information

System

Resource

Planning

Estimation

Budget valuesTime Sheets, Invoices

Actual Costs

Sales Orders

Revenue

Purchase Orders,

CommitmentsVariations

S

A

P

E

C

C

/

S

4

Advanced

Analytics

● Full scale Estimating solution in SAP PS. Create estimates before project is created / approved in

SAP

● Project Manager Workbench provides one central place to review KPIs, update forecasts, track and

update progress, execute analytical and drill down reports

● Complete Cost and Work To Complete management: Automatic reduction and Manual adjustment

● Instant Integration with ECC transactions: PO, time sheets, invoices etc.

● Forecasting results are immediately available for Result Analysis, Progress Analysis, PS Reports and

BI (no custom interfaces needed to native SAP reports)

● Period Sensitive Forecasts: designed for month end forecasts in live transactional system

● Saves project forecast history w/o need to perform version copy by the user

● Project Costs Forecasts integrated with PM/CS and PP orders

● Integrates Project Variations into cost forecasting and budgeting

● No modifications to SAP standard core applications. No “z-tables” to keep forecasts costs, all data

read/written from/to SAP standard database.

Noveco: Estimation, Forecasting, Progress and Variation Management

● Connects upstream (estimating, procurement, timesheets) and downstream (monitoring, resource

allocation, analytical reports) activities of project management lifecycle

● Closes the loop between execution and analysis processes providing 360 degree flow of information

● Replaces spreadsheets and other third party tools with centralized SAP database

● Reduces amount of effort required to produce project forecasts and analytical reports

● Reduces number of interdependent systems and interfaces needed; reduce costs of maintenance

and support of systems other then SAP

● Decreases potential for errors of data entry and manipulation

● Improves quality, transparency and accuracy of data

● Allows potential savings and process efficiency by relieving Project Managers from performing

routine transactional and administrative activities.

● Integrates Resource (personnel) Planning into project planning and forecasting

● Determine realistic project progress

● Unleashes the true power of integrated SAP system

Business Value of Integrated Project Forecasting in SAP

Our Customers

SAP Customers running Noveco

Rawson Group

– rawsonhomes.net.au

– Industry: Residential construction

Powercor/CityPower

– powercor.com.au

– Industry: Utility, Construction

Sedgman

– sedgman.com

– Industry: Mining Construction

rawsonhomes.net.au

powercor.com.au

sedgman.com


TRILITY (Australia)

– trility.com.au


Hydro Tasmania (Australia)

– www.hydro.com.au


SP AusNet (Australia)

– www.hydro.com.au


trility.com.au

http://www.hydro.com.au/

http://www.hydro.com.au/


Pentair (Netherlands/Germany/USA)

– pentair.com

– Industry: Manufacturing, Installation and Service

Cofinimmo (Belgium)

– cofinimmo.com

– Industry: Real Estate, Construction

Petrosea, Indika Group (Indonesia)

– petrosea.com

– Industry: EPC, Construction

http://www.pentair.com/

http://www.cofinimmo.com/

http://www.petrosea.com/


FEV (Germany)

– fev.com

– Industry: Manufacturing

Thyssen Krupp Elevators (Spain)

– thyssenkrupp.com

– Industry: Manufacturing, Service

Lafarge Holcim (USA)

– lafargeholcim.com

– Industry: EPC, Construction

http://www.fev.com/

http://www.thyssenkrupp.com/

http://www.lafargeholcim.com/


Pacific Power (USA)

– pacificpower.net

– Industry: Utilities

Optus (Australia)

– optus.com.au

– Industry: Telecom

Newcrest Mining (Australia)

– newcrest.com.au

– Industry: Mining

http://www.pacificpower.net/

http://www.optus.com.au/

http://www.newcrest.com.au/

For more information visit Noveco Systems on

www.novecosystems.com

Project Management Solutions for Capital and …...Portfolio Management Project Management Corporate Services and day-to-day business operations Portfolio and Project Management (PPM):

Documents