Project Management. Session 2: PROJECT MANAGEMENT PROCESS a.Project Characteristics b.What is Project Management ? c.Project Life Cycle and Project Management.

Project Management

Session 2: PROJECT MANAGEMENT PROCESS

a. Project Characteristics

b. What is Project Management ?

c. Project Life Cycle and Project Management Output

d. 5 Processes and 9 Knowledge Area

e. Managing a Project

PROJECT CHARACTERISTICS

PROJECTIs a TEMPORARY endeavour undertaken to create a UNIQUE product, service or result

START

FINISH

TEMPORARY

ORSTOP

UNIQUE

MEASURABLE

QUANTIFIABLE

PROJECT ATTRIBUTES

Has a UNIQUE Purpose

Project is TEMPORARY

Project requires RESOURCES, often from

VARIOUS AREAS

Project should have a PRIMARY SPONSOR or

CUSTOMER

Project involves UNCERTAINTY

WHAT IS PROJECT MANAGEMENT ?

Is the application of Knowledge, Skills, Tools and

Techniques to Project Activities to meet Project

Requirements

PORTFOLIO

PROJECT, PROGRAM & PORTFOLIO MANAGEMENT

PROGRAMS PROJECTS

PROJECT LIFE CYCLE & PM OUTPUT

STARTINGORGANIZING

&PREPARING

CARRYING OUT WORK

CLOSING

ProjectCharter

ProjectManagementPlan

AcceptedDeliverables

ArchivedProjectDocuments

TIME

PROJECT MANAGEMENT OUTPUT

COST & STAFFING LEVEL ACROSS PROJECT CYCLE

STARTING

ORGANIZING&

PREPARING

CARRYING OUT WORK CLOSING

Cost

& S

taffi

ng

Level

TIME

STAKEHOLDER INFLUENCE VS COST TO CHANGE

Deg

ree

TIME

Stakeholder Influence(Opportunity to add value)

Cost to change

EXPLOSION OF INFORMATION

Info

rmati

on

TIME

PROJECT UNCERTAINTY / RISK

Un

cert

ain

ty /

R

isk

TIME

Risk (Uncertainty)

5 PROCESS GROUP

Initiating Closing

Planning

Executing

Monitoring & Controlling

Enter Phase /Start Project

Exit Phase /End Project

1

23

4

5

Project / Phase Boundaries

OVERLAP OF PROCESS GROUPS IN A PHASE

INITIATING

PLANNING

EXECUTING

MONITORING&

CONTROLLING

CLOSING

Level of

Pro

cess

Inte

racti

on

TIME

START FINISH

OVERLAP OF PROCESS GROUPS IN A PHASE

PROJECT PHASES

Are division within a project where Extra Control in needed to effectively manage the completion of a Major Deliverable.

Project Phases are typically completed sequentially, but can overlap in some project situations.

Initiating Closing

Planning

Executing

Monitoring & ControllingSINGLE PHASEPROJECT

MULTI PHASES PROJECT

Planning

CONCEPTPHASE

DESIGNPHASE

CONSTRUCTIONPHASE

COMMISSIONINGPHASE

I C A O9 KNOWLEDGE

AREA

5 PROCESS GROUP

Initiating Planning Executing Monitoring & Controlling Closing

PROJECTMANAGEMENTINTEGRATION

Develop Project Charter

Develop Project Management Plan

Direct & Manage Project Execution

Monitor & Control Project WorkPerform Integrated Change Control

Close Project or Phase

PROJECT SCOPEMANAGEMENT

Collect RequirementsDefine ScopeCreate WBS

Verify ScopeControl Scope

PROJECT TIMEMANAGEMENT

Define ActivitySequence ActivitiesEstimate Activity ResourcesDevelop Schedule

Control Schedule

PROJECT COSTMANAGEMENT

Estimate CostDetermine Budget

Control Cost

PROJECT QUALITYMANAGEMENT

Plan Quality Perform Quality Assurance

Perform Quality Control

PROJECT HRMANAGEMENT

Develop HR Plan Acquire Project TeamDevelop Project TeamManage Project Team

PROJECT COMMUNICATIONMANAGEMENT

Identify Stakeholder

Plan Communications Distribute InformationManage Stakeholder Expectation

Report Performance

PROJECT RISKMANAGEMENT

Plan Risk ManagementIdentify RiskPerform Quantitative RiskPlan Risk Responses

Monitoring and Control Risk

PROJECT PROCUREMENTMANAGEMENT

Plan Procurement Conduct Procurement

Administer Procurement Close Procurement

MANAGING A PROJECT (Project Success Definition)

Identifying Requirements

Establishing clear and achievable objectives

Balancing the competing demands for Quality,

Scope, Time and Cost

Cost

Time

Scope

Quality

Adapting the specifications,

plans, and approach to the

different concerns and

expectations of the various

stakeholders