Project Management Sheila Ash Kano, November 2012 1 © 2012 Sheila Ash
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Project ManagementSheila Ash
Kano, November 2012
1© 2012 Sheila Ash
1. Projects and Project
Management
2. Logically structuring your
project - Logframe
3. Scheduling your project -
workplan
4. Justifying your project
Agenda
2© 2012 Sheila Ash
What is a Project? What characteristics do all projects have in
common?
What is Project Management? What skills must a Project Manager
possess?
Discuss
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A project is a series of activities aimed at bringing about clearly specified objectives by producing a set of precisely defined deliverables within a defined time period, within a defined budget and within defined quality constraints
What is a project?
© 2012 Sheila Ash
5 process groups ◦ Initiating/Defining◦ Planning◦ Executing◦ Monitoring +
Controlling◦ Closing
9 knowledge areas Management of
◦ Scope◦ Time ◦ Cost ◦ Quality◦ Human Resource◦ Procurement◦ Integration◦ Communications◦ Risk
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Project Management
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Define Plan Implement Close
Project Lifecycle
Monitor and Control
Risks
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Planning Tasks
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We contract A. 1 man to build the walls (3 days)B. 1 man to put on the roof (3 days)
The roofer (B) can only start work after the walls are built
TOTAL AMOUNT OF WORK: 6 days
TIME TAKEN: 6 days
BUT what if we have to complete the project in 5 days?
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Example: Building a house (1)
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Constraint triad
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Need – the problem you are addressing Goal/ Purpose/ Objectives Outputs/Deliverables Outcomes/Impact Inputs/Resources Risks Learnings Monitoring & Evaluation Sustainability
Concepts
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The wider, longer term development goal. The desired state where a needs or problem
no longer exists or is significantly improved .
The project will contribute towards this long term impact, but will not achieve it itself.
This might be a government objective or UN MDG.
Goal
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Example:Decreased incidence and impact of diarrheal diseases
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What change of benefit do we want the project to achieve?
Try to include both material benefits and positive social change in the purpose statement
There should be only one. If you have >1 purpose, split the project
into 2 projects sharing the same goal
Purpose
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Example:Increased access to, and use of, safe water in the region
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What outputs are needed to achieve the purpose? i.e what will the project deliver?
The project team has control over outputs Typically 3-6
Outputs / Deliverables
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Example:Improved sources of safe water
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How will we deliver the outputs? Likely to be a long list of activities to carry
out Activity statement should start with an
active verb
Activities
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Example: Upgrade current wells Construct new wells
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Human Resources – Labour, Expert skills Monetary Resources - ₦ Material Resources - Bricks, Cement, Paper,
Pens, Fuel etc
Inputs / Resources
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Example• High infant mortalityProblem
• Decreased incidence and impact of diarrheal diseasesGoal• Increased access to, and use of, safe water in the regionPurpose• To improve the quality of the water supply to the community• To pipe water into each household• To equip every household with a latrine
Objectives
• Improved sources of safe water• Improved access to safe water for every household• Latrines built for every household
Outputs/Deliverables• Upgrade current wells • Construct new wells• Install piping• Fit water filters• Build latrines• Run a Hygiene campaign
Activities
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Inputs / Resources
Labour
Bricks, cement, wood etc
Pipes, plumbing supplies etc
Money
Outputs / Deliverables
2 existing wells repaired
10 new wells built
Water pipes reach every household in community
Latrines built for every household
Hygiene campaign run
Impact / Outcomes
Every person has better
access to safe water
Decreased incidence and
impact of diarrheal diseases
in region
© 2012 Sheila Ash
•You need to feed your family but money is scarce and food is expensive
Need / Problem
•To reduce expenditure on food by growing our own foodPurpose
•Grow enough / X Kg corn to feed the family for a year
Objective
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Example: Growing your own food
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Inputs / Resources
Labour
Fertilizer
Water
Seed
Money
Outputs / Deliverables
Harvested crop
Waste plant material
Impact / Outcomes
Family is fed
Money into savings to build grain
store
© 2012 Sheila Ash
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