Project Management Quick Connects

Project ManagementQuick Connects

Technical and Behavioral Skills for Effective Project Management

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Mitchell W. Manning [email protected]

Project Management Basics:

The Work Shop Overview • This “hands on” workshop is designed to give newly assigned project team members an

understanding of project management basics, and the regulatory, technical, and behavioral responsibilities and accountabilities. As a participant, you will learn and practice project management basics in each of the five stages of project management, from initiating to closing the project. You will be able to contribute more quickly and effectively in project team assignments, and instruct others on the technical and behavioral responsibilities and accountabilities within the project team.

• Project Management Basics (fundamentals) are key to project success, for organizations and individuals regardless of project complexity and size (scope). All team members need to have a sound understanding of project management basics, the technical requirements and the behavioral skills to work with others effectively and successfully. Team members contribute more timely and at a higher level when they are well trained and well treated. This course provides the participants with the basic/fundamental technical knowledge and the behavioral skills.

• Newly assigned project team members; individuals with project responsibilities; project trainers; and, individuals from human resources, manufacturing, finance, purchasing, marketing and sales, logistics, and engineering who need a general understanding of project responsibilities and accountabilities will benefit from the systematic and logical presentation of the technical and behavioral basics gleaned from the experiences, and teachings, of successful project team members/leaders/managers.

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Day One/Lesson One

You will learn to:• define and scope a project • apply 6 key questions in 5 key project stages• define and lead initiating, planning, staffing,

controlling, and closing projects• map a project and apply the seven basic tools

essential to effective project management• contribute to and lead effective project meetings• contribute to and lead effective project problem

solving and decision-making

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Day Two/Lesson Two You will learn to:• present yourself to the project manager and project members• assess your project management experience• work with the best project team member, and the worst• use your organizational values and ethics to motivate the project

team• present your ideas• train and evaluate others• plan next steps • give positive and negative information/feedback • summarize and close meetings • self-analyze for strategic project leadership • explore project management websites for growth and development

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Day Three/Lesson Three

You will learn to:• describe the project to key stakeholders• write the project charter• document the preliminary project proposal questions• build project support and gain buy-in• plan project resources• sell your project to others• build external project support• use a project checklist for strategic leadership from

beginning to close

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Technical Quick Connects

One Page Project Process MapOne Page Question to the Void WorksheetOne Page Project Overview WorksheetOne Page Effective Meetings Worksheet One Page Behavioral Skills for Projects

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Project Vision andMission Statements

Identify Desired Outcome

Identify Customers

Identify CustomerRequirements

Identify SupplierSpecifications

Identify Steps in the Process

Tools:

Identify Measures

Define the Project

Analyze the Opportunity

Identify Choices

Select Best-Balanced Choice

Design the Project Plan

Execute andControl the Project

EvaluateOutcome

Desired OutcomeAchieved?

Monitor

YesCause

Identified?

1 2 3

Top-down Flow Chart

Flow Chart

Work Flow Diagram

Document & Standardize

Yes

Quality Systems Approach

NoYes

No

Explore CausesCause-Effect

Diagram

Collect & Analyze Data

Pareto Diagram

6 3 9631

11111111 Type

Size

Check Sheet

Histogram Run Chart

Scatter Diagram Control Chart

Phase I: Initiating Project Phase II:Planning Project Phase III: Executing the Project

One Page Project Map

... ... .

One Page Question to the Void

• What is the project?• Why have the project?• How to do the project?• Where is the project?• When is the project?• Who does the project?

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One Page Project Overviewhandout p 5

• Initiating• Planning• Executing• Controlling• Closing

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One Page Effective Meetings Worksheet

handout p 8

• Roles• Attendance• Date• Cost• Start• History• Action• Rate• Plan

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One Page Behavioral Skills for ProjectsBehavioral Skills Work Book

• Presenting Yourself• Self Assessment – Project Experience• Best Team Player/Worst Team Player• Organizational Values and Ethics• Presenting Your Ideas• Training Others• Evaluating Others/Giving Feedback• Planning Next Steps• Summarizing and Closing• Self Analysis for Strategic Leadership• Exploring Project Management Websites

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You Now Have the Project Management Technical and Behavioral Quick Connects

One Page Project Process MapOne Page Question to the Void WorksheetOne Page Project Overview WorksheetOne Page Effective Meetings Worksheet One Page Behavioral Skills for Projects

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You Have Learned How To:

• define and scope a project • apply 6 key questions in 5 key project stages• define and lead initiating, planning, staffing,

controlling, and closing projects• map a project and apply the seven basic tools

essential to effective project management• contribute to and lead effective project meetings• contribute to and lead effective project problem

solving and decision-making

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You Can Complete Projects

On or Below Budget

On or Ahead of Scheduleand

On or Above Expectations

Mitchell W. Manning Sr. Priorities, Ltd [email protected]

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