Project Management, project, knowledge area

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CONTENTS

Project and stages of project

Management and Overview of Project Management

Project Management Plan (PMP)

Project Management Process Groups

Project Management Knowledge Areas

Integration, Scope, Time, Cost, Quality, Human Resource,

Communications, Risk, Procurement, Document, Change

S-Curve

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Project :

Converting a vision, a dream or a need to reality.

A job that has a beginning and an end (Time)

A specified outcome(Scope)

At a stated level of Performance (Quality)

At a budget(Costs).

Project Characteristics :

Temporary : Has definite Start and Finish Unique : Product/Service is different in some

distinguishing way

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VARIOUS STAGES

OF

PROJECT

THINKING

PLANNING & SCHEDULING

DATA COLLECTION

STATUS UPDATING THROUGH

NETWORK AND

GIVING EARLY WARNINGS

PAVE A PATH

FOR

SUCCESSFUL COMPLETION

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Management :

Management is the technique ofunderstanding the problems, needs and controlling the useof Resources, Cost, Time, Scope and Quality.

Project Management :

Application of knowledge, skills , tools &techniques to project activities in order to meet stakeholderneeds & expectations from a project.

Needs : stated part of the projectExpectations : unstated part of the project

Completion of Project on time within Budget withoutcompromising Quality

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Why do companies use PM?

To handle projects effectively in an organization.To define the project and agree with the customer

To plan and assess resource needs for the project

To estimate project cost and make proposals

To plan & schedule activities in a project.

To allocate the right resource at the right time.

To assess risk and failure points and make

backup plans.

To lead a project team effectively and communicatewell.

among team members.

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Why do people learn PM?

To explore the latest concepts and techniques ofproject management.

To increase value/contribution to the organization. To

prove yourself skillful in managing projects.

To learn a new thought process that helps organizedthinking and structured approach.

To acquire a professional degree/ recognition

and increase job prospects.

Endless possibilities and benefits..

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Project Management Overview

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Project Management Plan :

Tells How work will be done

The key to a successful project is on theplanning. All the detailed planning work for different

aspects of the project is integrated into one single planknown as the Project Management Plan.

Input:

GoalTeam

Money

Time

Equipment

Project Output :Deliverables

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Why Why is from the business case

Why &What

Why & What are management statement of the success criteria andshould be agreed with the project sponsor

Who Who will do the work and stakeholder awareness of the project

When When deals with schedules and phasing for the project

How

How which is the project manager vision to implement project frombeginning to end

Howmuch

How Much covers the costs and budgets of the project.

The PM Plan establishes the projects:

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Project Management Process

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Project Management Process Groups

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PM Knowledge Areas

PM KnowledgeAreas

Cost

Change

Document

Integration

1

Scope

2

Time 3

4

Quality

5

Risk8

HumanResource

6

CommuniCation

7

Procurement9

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Project Integration Management supports variouselements of project management which areidentified, defined, combined and coordinated.

Project Integration Management

Develop Project CharterDevelop Project Management PlanDirect and Manage Project execution

Monitor and Control Project WorkPerform Integrate Change ControlClose Project or Close

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Project Charter :

DOCUMENT that formally authorizes a project.

Provide information about internal and external parties involved

in and affected by the project.

Documenting initial requirements that satisfy the stake holders

needs and expectations.

ISSUED by a project initiator or sponsor, external to project

organization, at a level appropriate to project funding.

EMPOWERS the project manager to apply resources to project.

Summary level Milestone schedule and Summary level Budget.

Project Integration Management

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Project scope management includes the processesrequired to ensure that the project includes all thework required, and only the work required tocomplete the project successfully

Project Scope Management

Collect requirementsDefine ScopeCreate WBS

Verify Scope

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TYPICAL WBS OF A PROJECT

OVERALL PROJECT

ENGINEERING

BASIC ENGINEERING

DETAILED

ENGINEERING

PROJECT

ENGINERING

PROCUREMENT

PLACEMENT OF

ORDER ON VENDORS

MANUFACTURING &DELIVERY

EQUIPMENT

RECEIVED AT SITE

( %)

CONSTRUCTION

SITE MOBILISATION

CIVIL WORK

STRUCTURAL STEEL WORK

EQUIPMENT INSTALLATION

PIPING INSTALLATION

ELEC. INSTALLATION

INSTRUMEN. INSTALLATION

INSULATION & PAINTING

COLD COMMISSIONING

HOT COMMISSIONING

Civil work forMain equipment

Civil work forAux. Facilities

Piling work

KPL - WBS

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Project Time Management ensures the timelycompletion of the project.

Project Time Management

Plan Schedule Management

Define Activities (Milestone List)

Sequence Activities

Estimate Activity Resources

Estimate Activity Durations Develop Schedule

Control Schedule

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Project Time Management

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Schedule once finalized is set as a baseline Progress of work are tracked against the baseline

Current progress is arrived from various (Engineering,Proc, Manufacturing and Construction) Trackers

developed for the purpose. These schedules are calledcurrent schedules

Analysis and forecasting is done in progress reports.

Schedule using MS ProjectSchedule using Primavera (P6)

Engineering Tracker

Manufacturing & Supply Tracker

construction tracker

Project Time Management

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Project Cost Management includes the processesinvolved in planning, estimating, budgeting andcontrolling costs so that the project can becompleted Within APPROVED BUDGET.

Project Cost Management

Estimate cost

Convert it into budget

Load the cost into schedule

Perform earned value (EV) analysisPerform estimate at complete (EAC)

Administer changes

Control cost

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Project Cost Management

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Project Cost Management

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Project Cost Management

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Project Cost Management

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Project Quality Management

Project Quality Management ensures the project willsatisfy NEEDS for which it was undertaken.

Quality is delivering to satisfy Customer.

A quality oriented project has two aims :

1. To produce the correct end item

2. To produce it in the correct way

Plan QualityPerform Quality AssurancePerform Quality control

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Project Quality Management

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Project Quality Management

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Project Quality Management

Plan QualityTechniques

Cost benefitanalysis

Benchmarking Design of

experiments

Cost of Quality Seven quality tools Statistical sampling Additional planning

tools

QualityManagementMethodologies (SixSigma, CMMI)

Perform QualityAssuranceTechniques

Qualitymanagement andcontrol tools

Quality audits Process analysis

Perform QualityControl Techniques

Statistical sampling Inspection Seven quality tools

and techniques Cause and effect

diagram

Flowcharts

Check sheets

Pareto diagrams Histogram

Control charts

Scatter diagram

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Project Human Resource management includes theprocesses that organize, manage, and lead theproject team and to make most effective use ofpeople involved in the project.

Project Human Resource Management

Develop Human Resource Plan

(Role & Responsibility, Organization chart,Staffing Management Plan)

Acquire project team Develop project team

Manage project team

Organization Chart

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Project Human Resource Management

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Project Communication management includeprocesses required to ensure timely and appropriategeneration, collection, distribution, storage, retrieval,and ultimate disposition of project information.

Project Communications Management

Identify Stakeholders Plan Communication Distribute Information

Manage Stakeholders expectations Report Performance

RACI

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Project Communications Management

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Project Communications Management

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Project Communications Management

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Project Risk Management is concerned with identifying,

analyzing and responding to project risks.

Project Risk Management

Risk

Assessment

Risk

Control

RiskRanking

RiskMitigation

Plan Risk ManagementIdentify Risks

Perform Qualitative Risk AnalysisPerform Quantitative Risk AnalysisPlan Risk responsesMonitor and Control Risks

Risk Register

Risk identification tools and techniques :

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Risk identification tools and techniques :

1. Documentation Reviews

2. Information gathering reviews

3. Checklist analysis4. Assumption analysis

5. Diagramming techniques

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Project Procurement Management is needed toacquire material, goods and services outsideperforming organization to meet project scope.

Project Procurement Management

Plan Procurements- make or buy decision,

prepare procurement documentsConduct Procurementobtain proposals,

select sellers, award contract

Administer Contractscheck performance

and manage changesClose Procurementcompleting each

procurement

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Project Procurement Management

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Project Procurement Management

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Projects generally dont go 100% as plannedresulting into variations from plans in scope, time,cost, quality

For change Management, Change control boards(CCBs) can use expertise from various sources likeconsultants, Industry groups, Professional andtechnical associations, Subject matter experts,

stakeholders etc.

Project Change Management

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Document management is very important aspect ofproject management.

This can be a sophisticated software or simple excelsheets depending on the organization strategy

Once adopted its use should be fully exploited viz.100% documents should pass through it anddocument reviews should be done as per the matrix

defined

MIS of document status be generated at the end ofperiod

Project Document Management

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Proper DMS ensures right information to allstakeholders at all times

Avoid using obsolete drawings and designs forexecution

Serves a very good engine for future use of projectdata

Example of a simple document management system

Document control log

Project Document Management

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S-Curve in Monthly Progress Report

Progress reporting is done through different formats and curves.

31

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S- Curve is the graphic display of cumulative progress

plotted against time.

Ideal S - Curve is a sinusoidal curve based on thefollowing formulae:

Y = [1 - sin(x/xn*180 + 90 ) *50]

YPercent progressxPeriod at which s-curve value requiredxnTotal period

The name is derived from the 'S' like nature of the curve.

S-Curve

What is S Curve

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Time

Progress

Cumulative progress Curve

Plotted in a different scale

It is an ideal distribution curve. Depending upon the variousguiding factors it may vary.

Progress distribution curve

Starting Period Finishing Period

Peak Period

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S Curve or Project Life Cycle

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