Project Management Project Management
Dec 14, 2015
Project ManagementProject Management
•Planning Misconceptions•Planning•Stakeholders•The Project Life Cycle
•Initiation•Planning
•Project Management Tools•Gantt Chart Plan
•Executing•Monitoring and Controlling•Closing
Project ManagementProject Management
• Planning, organizing, and managing resources to successfully complete a project– Achieve all project goals– Comply with all project constraints
• Resources• Scope • Time• Budget
PlanningPlanning
“The best laid schemes of mice and men often go awry.”
Robert Burns, 1785 – Scottish Poet
“Zombie stakeholders” keep coming back again and again asking for changes.
How can this be avoided?
StakeholdersStakeholders
Stakeholders are those who are involved in, interested in, or affected by the project.
The Project Life CycleThe Project Life Cycle
Planning, Executing, and Controlling tasks form a loop
InitiatingInitiating
ClosingClosing
Project Life CycleProject Life Cycle
Initiation PhaseClient analysisStakeholder input analysisFinancial analysis and budgetConstraintsProgram
InitiatingInitiating
ClosingClosing
Project Life CycleProject Life Cycle
PlanningCommunicationsQuality controlHuman resource managementProcurementCost managementSchedule
InitiatingInitiating
ClosingClosing
Project Management ToolsProject Management Tools
Project Organization Chart: Organizes everyone involved in the project.
Project Management ToolsProject Management Tools
Gantt Chart: A bar chart representation of a project schedule
Gantt Chart PlanGantt Chart Plan
Choose Phases• Option 1– Rule of Thirds
–Research and Exploration–Design and Construction–Testing, Documentation, and Presentation
• Option 2–Research and Exploration–Design–Construction–Testing–Documentation–Presentation
• Other Options
Gantt Chart PlanGantt Chart Plan
Choose Tasks
Example•Research and Exploration
– Choose a topic– Research topic– Write Problem statement– Research past and present solutions– Write Statement of purpose– Conduct Market Research– Write Problem Proposal
Gantt Chart PlanGantt Chart Plan
Choose Tasks
Example– Research past and present solutions
• Evaluate competition• Patent research
– Conduct market research• Write market survey• Administer market survey• Analyze market survey results
Project Tasks . . .Project Tasks . . .
Should have value rather than be pointless.
Should be important to the entire team, not just one member.
Are more powerful and achievable if they are tied to deliverables.
Be prepared to articulate the value of any task to team members.
Gantt Chart PlanGantt Chart Plan
Indicate Milestones
Example•Research and Exploration
– Choose a topic– Research topic– Write Problem statement– Research past and present solutions– Write Statement of purpose– Conduct Market Research– Write Problem Proposal
Milestone: Problem Proposal
Gantt Chart PlanGantt Chart Plan
Timeline• When is the presentation date?• When will milestones be delivered?• What time will you spend?
•Time spent during and outside of class•Cushion
•What will you need?• Acquiring materials
• Scheduling facilities• Expert feedback• Permission
Gantt Chart PlanGantt Chart Plan
Personnel• Who will help with the project?
•Team members•Experts•Instructor
Remember, this is an evolving process!
Things will change.
Be flexible and keep your schedule updated, at least weekly.
Rule of ThirdsRule of Thirds
Research and Exploration
Design and Construction
Testing, Documentation, and
PresentationProblem Selection Design Specification Testing CriteriaTopic Background Decision Matrix Testing ProcedureProblem Statement Concept Testing Physical TestingStatement of Purpose Design Proposal Record DataCited Validation Gantt Chart (timeline) Critical Design ReviewCited Justification Sketching Refinement Redesign and RefinePast & Present Solutions
Technical Drawings Re-test
Market Research Material List Determine ConclusionProject Proposal Cost Recommendations
Tool Selection Multimedia DisplayTool Safety Web PageMock Up & Modeling Research PaperPrototype Build Procedure Electronic PortfolioPrototype Construction
Design Proposal
Prototype Build Procedure
Technical Drawings
Prototype Complete
POSSILBE MILESTONES
Project Life CycleProject Life CycleExecution
Completing project tasksProducing deliverables
InitiatingInitiating
ClosingClosing
Project Life CycleProject Life CycleMonitoring and Controlling
Measuring project activitiesMonitoring project variables
•Cost•Effort•Scope
•Scope CreepImplementing corrective action when needed
InitiatingInitiating
ClosingClosing
Project Life CycleProject Life CycleClosing
Finalizing all project activitiesArchiving filesDocumenting lessons learned
InitiatingInitiating
ClosingClosing
Project ManagementProject Management
•Planning Misconceptions•Planning•Stakeholders•The Project Life Cycle
•Initiation•Planning
•Project Management Tools•Gantt Chart Plan
•Executing•Monitoring and Controlling•Closing