Project Management Knowledge Areas.ppt

8/9/2019 Project Management Knowledge Areas.ppt

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Project Management

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Today, the information explosion coupled with shrinkage oftime has

made the rate of change unprecedented.

Time has become the most crucial strategic weapon to be themarket

leader.

‘This should have been done yesterday is a kind of syndromewe

are all familiar with.

!n this scenario it is becoming more and more important tomanage all

our projects on time and within budget without compromising"uality.


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Project Management is the art and science of managing aproject.

!t can also be termed as #ream or $hange management.

%e can say that project management is the art and science of

converting vision into reality and abstract into concrete.%orldwide, the discipline of project management is regarded

as themost e&cient way of introducing changes, which is most

crucial both atbusiness and personal levels.

The use of project management is so advantageous that it isbecoming

one of the fastest growing disciplines worldwide.


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Project management discipline isused to:

'uccessfully manage all projectsirrespective of their si(e or complexity.

!t involves the use and application ofspeci)c knowledge, skills, tools andtechni"ues to project activities to meet

the aims for which the project wasundertaken.


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Project management achieves all this byfollowing those procedures and processeswhich involve:

* making a plan to achieve project objectives+goalsand following this plan.

* managing everything that is re"uired to achieveproject objectives safely within agreed upon time,cost, "uality, technical and other performancecriteria.

* using the most appropriate tools and techni"ues toplan, monitor and maintain progress of the project.

* using persons knowledgeable about projectmanagement to manage the project with thecompeting demands of scope, time, cost, risk and

"uality in the project.


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Project team members have to manage all the dierentpersons such as the client, the customer and the contractorwho are directly or indirectly involved with the project -allthe project stakeholders. This can be a di&cult task asdierent stakeholders have dierent expectations from theproject.


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Modern project management encompasses both the 'hard' side and'soft' side of managing projects.

The hard side deals with the tools and techniques used in managingprojects

The soft side deals with the people and project teams involved in

carrying out project activities.Project management provides a basic understanding of how we

should address project uncertainties in a planned manner throughplanning, eecuting, controlling and closing and various issuesthroughout the project's life cycle.

!s the project progresses project management provides the 'singlepoint of integrative responsibility' that is needed to ensure

successful delivery of the project's aims and objectives.

To properly carry out a project from initiating to closing, we requirespeci"c #nowledge and s#ills related to project management.

There are various bodies of #nowledge today that have organi$ed thebasic project management #nowledge areas in di%erent ways.


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Project management nowledge /reas

These are0

!ntegration'cope

Time$ost1uality2uman 3esource$ommunications

3iskProcurement

These are widely recogni(ed as the basis of the projectmanagement discipline.


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!ntegration

!ntegration management are the various processes andmethodologies used to integrate all the knowledge areas of projectmanagement and the various phases of the project life cycle.

/ Project can thrive only when good integration processes areavailable to a project manager to eectively integrate all theproject elements.


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'cope

'cope management deals with the various processes andmethodologies used to ensure that complete identi)cation

of the deliverables re"uired completing a project is done ina methodical manner.

3emember 4'cope5 is the basis for 4Time5 and 4$ost5 in theProject

Management Triangle

'cope, the basis for time and cost estimatesplays the most crucial step in achieving the projectobjectives without tears.

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Time

The eective planning and accomplishment of activities timing andphasing is a

central skill of project management.

Time scheduling+phasing comprises specifying the processes re"uiredto

ensure timely completion of the project.


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$ost

$ost Management is the process of estimating the proper cost thatshould

reasonably be expected to be incurred against a clear baseline,

understandinghow and why actual costs occur, and ensuring that the necessary

response istaken promptly to ensure that actual costs come under budget.

'uccessful cost management on a project is forward*looking.


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3esource

2uman 3esource management concepts help you to

understand the various processes andmethodologies that are used to ensure theeectiveness of a good team leader and eectiveteam members.

2uman resource management is the nuclei of

eective project management.

The common denominator is eective projectleadership and team functioning, as it is the menbehind the machines who ma#e the di%erence.


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Project management &nowledge !reas

uality

uality management concepts help you to understand the various

processesand methodologies used to ensure full compliance of quality policy

andguidelines in completing a project.

uality is ta#en as understood and thus everyone has to meet thequality

standards to be in the game of business.

uality can never be compromised for a long and sustainable businesscompetitive edge.

(emember uality applies to everything in Project Management:)ommercial, *rgani$ation, People, )ontrol, Technical, etc.


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$ommunications

$ommunications management is the various processes andmethodologies

used to establish smooth information 6ow and communicationmechanism

throughout the dierent phases of the project life cycle

7ust as the project life cycle is fundamental to structuring the process ofproject

management, communication is fundamental to making it work.

8ective communication with all stakeholders is absolutely mandatory toproject success.


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3isk

/ risk in a project is an uncertain event or condition that has a positive or anegative eect on project objectives if it occurs. 3isk includes both threats

tothe projects objectives as well as opportunities to improve those objectives

3isks are present in all projects, whatever their si(e or complexity and

whatever industry or business sector.

3isk management concepts help you to understand the various processesand

methodologies that are used to identify, "uantify and develop strategies torespond to project risks.


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Procurement

Procurement is the process of ac"uiring new services or products

Procurement management concepts help you to understand the variousprocesses and methodologies used to ensure the complete mechanism

of

soliciting and procuring the relevant services or products from thesuppliers.

8ective procurement management is when there is an alignment ofvision

amongst the suppliers and buyers to work together in improving projectperformance

Project Management Knowledge Areas.ppt

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