Project Management BUS 6267 Tanu Singh. INTRODUCTION Strategic Analysis Mission & Vision Purpose Setting Goals Fulfilling Goals Stakeholder Identification.

Bioscan Kick-off Meeting

Project Management

BUS 6267

Tanu Singh

INTRODUCTION• Strategic Analysis• Mission & Vision• Purpose• Setting Goals• Fulfilling Goals• Stakeholder Identification• Stakeholder Prioritization• Project Leader & Core Team• Employees Hierarchy• Roles & Responsibilities• RASIC• Communication Plan• Project Deliverables• Schedule Of Project• TimeLine• Risk & Mitigation• Perform

SWOT

'STRENGTHS

• Good with software development• Experience of successfully

launched projects• Fixed clients

WEAKNESSES

• Small customer base• No external customer• Lots of potential competitors• No experience with external

customers

SWOT

'OPPORTUNITIES

• Develop new softwares• Tap external clients• Software is a growing field• Create revenue by selling the

existing softwares to external clients

• Offer Trainings and consultancyTHREATS

• Poor product quality spoils the image of the company

• Competing with other local software companies

VISION & MISSION

VISION

To deliver good quality software business solution

MISSION

Company will contribute in developing small and big projects

PURPOSE

PROBLEM

• Edex Technology and Vamshi Chemicals Companies are having problem in tracking the attendance of the employees.

• Salary is also impacted by manual errors in attendance

• First version of Bioscan did not resolve the problem

SOLUTION

• Bioscan software can provide a solution for automated attendance record.

• It can be integrated with HRM to get the correct data of salary.

SETTING GOALS

• To Successfully Launch Bioscan• Automated attendance tracking• Accurate attendance reports• Ease in sending attendance data

to salary module (integration with HRM)

FULFILLING GOALS

• Research on cause of failure• Research on already existing competitors in the

market• Preparing requirements Based on research• Deciding budget• Profit estimation compared to existing system• Creating team of highly skilled employees

considering GMA & OCEAN• Defining Roles and Responsibilities• Deciding Communication channel• Creating Short term goals• Working towards Milestones• Releasing the final project

STAKEHOLDER IDENTIFICATION

Internal

Affected by process

Preet Pal Sethi (Owner of the client company and software company)Haseeb Haider (Project Coordinator)Tanu Singh (Project Manager)Akanksha Singh (Developer)Milan Saxena (Developer)Akhilesh Kumar (Database Expert)Sudhir Kumar (Tester)Akash Kumar (Tester)

Affected by result

Preet Pal SethiEmployees of Vamshi chemicalsEmployees of Edex Technology

STAKEHOLDER PRIORTIZATION

StakeholdersProximity Power

Urgency Total

Preet 2 3 3 8

Mangers 3 2 2 7

Vamshi Chemicals employees 1 1 1 3

Edex Technology Employees 1 1 1 3

PROJECT LEADER &CORE TEAM

Sponsor Preet Pal SethiProject Coordinator Haseeb HaiderProject Manager Tanu SinghSkilled Developer Akanksha Singh

Milan SaxenaDatabase Expert Akhilesh MishraTesting Expert Sudhir Pandey

Akash Kumar

Employees HierarchyPreet Pal Sethi

Tanu & Haseeb

Akanksha& Milan

Akhilesh

Sudhir & Akash

Roles & Responsibilities

Research Team

Responsible for entire

research

TanuHasee

b

Development Team

Software development and integration with Bioscan

MilanAkank

sha

Testing Team

End to end

testing of the

project

SudhirAkash

Database Team

Database develop

ment and

design

Akhilesh

Deployment Team

Responsible for

successful

deployment

Milan

Maintenance Team

Handle all

problems after

project close

Akanksha

RASIC

Team Mgmt Dev DB Test

Deliverable Preet Haseeb TanuAkanksha Milan Akhilesh Sudhir Akash

Research Report C R A

Software Requirements Specification C S A R R I I I

User Acceptance Test Plan C S A I I I R R

Use Case A C R I I I I I

Design Document C A R R R I I

Security and Threat Analysis Report A C I I R I I

Database Design A C I I R I I

Unit Test Plan C A R R

Integration Test Plan A C I I S R R

Test Cases A R R

Unit Test Report R R

Integration Test Report S R R

Daily Task Report A R R R R R

Weekly Status Reports R A

Milestone Report S A

Risk document A C R I I S I I

Final Deployment A S R

COMMUNICATION PLANCommunication Owner

Communication Tool & Time

Affected Stakeholders Purpose

Checkpoint meeting (Go/ No Go) & Project Kick-Off Meeting Tanu Face to Face -Apr/30 Core Team

Project Goal, strategy, Planning, Identifying Risk

Immediate Meetings Haseeb

Face to face, conferencing, emails, chats- Any time Core Team For any questions or doubts

Weekly work Status Meetings Tanu Face to Face- Monday Core Team

Track Project Status, address issues, solutions

Development Team meeting Haseeb Face to Face - Daily

Milan, Akanksha, Haseeb Assign Daily Task and get feedback

Testing Team Meeting Haseeb Face to Face- DailySudhir, Akash, Haseeb Assign Daily Task and get feedback

DB meeting Haseeb Face to Face- Daily Akhilesh, Haseeb Assign Daily Task and get feedback

Seniors meeting Tanu Face to Face- Daily Tanu, HaseebReport of the team work status, Resolve issues

Mid of month meeting TanuEmail, Web Cam- once in 15days every month Preet Pal Sethi Review Project Status and sponsor's buy in

Dogfood Deployment Meeting (Go/ No Go) Tanu Face to Face- Aug/5 Core Team

Development status review, Risk solution/ mitigation,UAT release decision

Deploy Meeting (Go/No Go) Tanu Face to Face- Sep/3 Core Team

Development status review, Risk solution/ mitigation,Final product release decision

Reports

Weekly work status update Tanu Email- Weekly

Core Team, Tanu, Haseeb

Report weekly status of the assigned work, Risk mitigation/ solution

Mile stones review Tanu Email- WeeklyCore Team, Tanu, Haseeb

Review of the product to track the right direction of the project

PROJECT DELIVERABLES

• Project Research Report• Project Plan• User Acceptance Plan• Design Documents• Project Documentation• Customer Acceptance• BioScan Product• Lessons Learned• Customer Feedback

SCHEDULE OF PROJECTMilestone Date From Date To

Research Apr 5 Apr 9

Planning Apr 9 Apr 30

Checkpoint meeting to verify Go/ No Go  Apr 30 Apr 30Requirements May 1 May 13Execution May 14 Aug 5Sponsor review June 24 June 24Dogfood Deployment meeting (Go/ No Go) Aug 5 Aug 5Dogfood Deployment  Aug 6 Aug 7Dogfood Testing & Fixing Aug 8 Sep 3Final Management Review Aug 21  Aug 21Deployment Meeting(Go/ No Go) Sep 3 Sep 3Deployment Sep4 Sep 11Customer Support Sep 12th Sep 18

Project Close Sep19th Sep 20

TIMELINE

StartFri 4/5/13

FinishFri 9/20/13

May

June

July

August

SeptemberPlanning

Tue 4/9/13 - Tue 4/30/13

RequirementsWed 5/1/13 - Mon 5/13/13

ExecutionTue 5/14/13 - Mon 8/5/13

Dogfood Testing & FixingThu 8/8/13 - Tue 9/3/13

ResearchFri 4/5/13 - Tue

4/9/13

Dogfood DeploymentMon 8/5/13 - Wed 8/7/13

DeploymentTue 9/3/13 - Wed

9/11/13

Customer SupportThu 9/12/13 - Wed

9/18/13

Project CloseThu 9/19/13 - Fri

9/20/13

End PlanningTue 4/9/13

Checkpoint meeting to verify go/no-go

Tue 4/30/13

Sponsor Review

Mon 6/24/13Dogfood

Deployment meeting (Go/ NO

GO)Mon 8/5/13

Final Management Review

Wed 8/21/13

Deployment Meeting(Go/ No Go)

Tue 9/3/13

RISK & MITIGATION

Potential Impact

Likelihood of

Occurrence

Trigger Date Owner Risk Description

High Low 2-JulSudhir / Akash

Description Can effect entire HRM with inaccurate data

Mitigation Weekly data consistency checks

Contingency Use current means of verification

High Low 2-JulSudhir / Akash

Description Security threat to the HRM system due to this new entry point

Mitigation Thorough UAT Testing

Contingency Backup of HRM Database

Medium Low 20-Aug Haseeb

Description Dependance of attendance on electricity

Mitigation Battery backup systems and power generators

Contingency Manual attendance which is copied into system next day

Low Low 20-Mar Tanu

Description Bad perception in clients due to previous failure

Mitigation Better quality promise from upper management

Contingency Raise awareness and give employees hands-on experience

Low Low 20-Mar Tanu

Description Low morale of project members due to previous failure

Mitigation Morale boosting events and promise of high rewards on success

Contingency Rewards on every successful checkpoint

PERFORM

Now the real execution starts:• Start researching on the previous version• Sharpen skills till the execution starts

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