Project Management Basics. 2 Please introduce yourself… Name Business Unit / Function / Process Current Project / Process Team Size Ice Breaker.

Project Management

Basics

2

Please introduce yourself… Name Business Unit / Function /

Process Current Project / Process Team Size Ice Breaker Expectations out of the

Program

3

This Program will equip you to… Understand basic concepts

of Project Management Understand challenges and

best practices in stakeholder management

Understand challenges and best practices in scope management

Understand challenges in Scheduling

There are 2 more programs designed to cover advanced project management concepts

Module 1

Defining Project Management

5

What are the expectations on the Project Manager?

6

ExpectationsClient

Defect free service High productivity Proactive approach

to issues and problems

Value Add Cost Reduction

Team

Reasonable work load

Appropriate hand holding

Recognition for work well done

Involvement Concern Facilitate Career

Progression

AXA

Proactive communication

Follow organizational processes

Work with data Improve processes Contribute to org

knowledge base

7

Sample PM Job Description Execute projects on time, within

budget, adhering to quality standards Managing all deliverables of the project Responsibility for team and team

direction Design of solution and setting quality

standards Exercise judgment within broadly

defined practices and policies Regularly interact with Client and

Senior Managers Defines and allocates tasks Works with minimum supervision

8

Project Management Vocabulary

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What is a Project? A project is a temporary

endeavor to create a unique product or service

Temporary means that every project has a definite beginning and a definite end

Unique means that the product or service is different in some distinguishing way from all other products or services

Operations and projects differ primarily in that operations are ongoing and repetitive while projects are temporary and unique

10

What is Project Management? Project management is

the application of knowledge, skills, tools and techniques to project activities to achieve project requirements

Project Management typically involves:Competing demands for:

scope, time, cost, risk and quality

Stakeholders with differing needs and expectations

Requirements may be identified or implicit

11

Why Projects Are Challenging… Not experienced earlier

– Each project has it’s own unique context

Multiple Stakeholders– Some known and some unknown

Temporary team

12

Project Life CycleAuthorizing the project or phase

Defining and refining objectives and selecting the best of the alternative courses of action to attain the objectives that the project was undertaken to address

Coordinating people and other resources to carry out the plan

Ensuring the project objectives are met by monitoring and measuring progress regularly to identify variance from plan so that corrective action can be taken when necessary

Formalizing acceptance of the project or phase and bringing it to an orderly end