Project Management A Universal Approach to Executing Strategic Vision.

Project Management

A Universal Approach to Executing Strategic Vision

Your Speaker:______________________________

Floyd Trotman III([email protected])

Education:• BS – Computer Science

• MS – MoIS

• MBA – Finance & International

PM Certifications:• PMI – 1996

• IBM – 1999

• GW University -- 2000

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InProject Management

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Project Management

A Universal Approach to Executing Strategic Vision

Organizations Perform Work(via Operations AND Projects)

Shared Characteristics of Operations and Projects:

• Performed by people

• Constrained by limited resources

• Planned, Executed, and Controlled

Operations vs. Projects

Operations:

• The objective is to sustain the business.

• On-going and repetitive efforts.

• Ex: Run Payroll – monthly effort.

Projects:

• The objective is to implement a business strategy (Strategic Vision)

• Temporary & Unique.

• Ex: Install a new Payroll System – one time effort.

What is a Project?

• PMI Definition:

• “A project is a temporary endeavor undertaken to create a unique product, service or result.”– Temporary: Definite beginning/end to the project– Unique: Creates unique deliverables”

• Purpose is to achieve an objective, then terminate

What is a Project?

• A project is a temporary endeavor undertaken to execute a strategic vision.– Temporary: Definite beginning/end to the project

– Unique: Creates unique deliverables

• Unique Deliverable: Verification that the strategic vision has been implemented

• How?1. How do we use Project Management to execute strategic vision?

2. How do we Verify that the strategic vision has been implemented?

CEO VISION

Strategy #1---

(Program #1)

Strategy #2---

Program #2)

Project A

ProjectB

Project1

Project2

Project 3

Projectize Strategic Vision of the Organization

Knowledge AreasUse the 9 Knowledge Areas of Project Management as Score Cards:

1.Project Integration Management2.Project Scope Management3.Project Time Management4.Project Cost Management5.Project Quality Management6.Project Human Resource Management7.Project Communication Management8.Project Risk Management9.Project Procurement Management

Convert Knowledge AreasKnowledge Areas become Business/Score Card Questions:

Business Question? Knowledge Area

1. What needs to be accomplished? Scope Management2. Who long will it take? Time Management 3. How much will it cost? Cost Management

PMI’s Order

Convert Knowledge AreasKnowledge Areas become Business/Score Card Questions:

Business Question? Knowledge Area

1. What needs to be accomplished? Scope Management2. Who long will it take? Time Management 3. How much will it cost? Cost Management4. To what standards? Quality Management

Convert Knowledge AreasKnowledge Areas become Business/Score Card Questions:

Business Question? Knowledge Area

1. What needs to be accomplished? Scope Management2. Who long will it take? Time Management 3. How much will it cost? Cost Management4. To what standards? Quality Management-------------------------------------------------------------------------------5. What is the degree if certainty? Risk Management6. What People/Skills do we need? HR Management7. Are the necessary resources internal? Procurement Management8. How do we manage the information? Communication Management9. What is the PLAN to execute the strategic vision?

Integration Management

Project Schedule Time Frame

Period 1 Period 2 Period 3 Period 4

ActivityId Activity Description

CalUnits

0 Kitchen Renovation – Begun 0

2.1 Granite Countertops 15

2.1.01 Develop area template 2

2.1.02 Remove stovetop and sink 1

2.1.03 Remove existing countertops 2

2.1.04 Check/insure level of base 3

2.1.05 Install new countertops 5

2.1.06 Reinstall sink/stovetop 2

2.1.07 Granite Countertops - Complete 1

3.1 Cabinets 18

2.1.01 Remove hardware 1

2.1.02 Remove doors 1

2.1.03 Strip existing base and doors 4

2.1.04 Paint inside cabinets 2

2.1.05 Stain outside cabinets 4

2.1.06 Reinstall doors and hardware 1

2.1.07 Clean-up 1

Data Date

Integration Management

• Formal, approved document defining how the project will be [planned], executed, monitored and controlled, and closed

• Includes:– PM processes selected and level of implementation of each– Descriptions of tools and techniques used in each process– Change control and configuration management procedures– How baselines will be maintained and utilized

• Composed of subsidiary management plans that include:– Scope management plan– Schedule management plan– Cost management plan– Quality management plan– Staffing management plan– Communication management plan– Risk management plan– Procurement management plan

Plus– Milestone list– Resource calendar– Schedule baseline– Cost baseline– Quality baseline– Risk register

Integration Management

• Much more than a schedule• Will be revised during further planning and controlling processing• Like a business plan for a project

MOMENT OF VERFICATION

CEO says to the Project Manager, “What do you do for the company?”

PM reply’s “I execute your strategic vision – so you do not get fired!”

Project Management

A Universal Approach to Executing Strategic Vision

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