Be A Game Changer Be A Game Changer The Pessimist complains about the Wind The Pessimist complains about the Wind The Optimist waits for it to Change The Optimist waits for it to Change But the Realist adjust the Sails But the Realist adjust the Sails “To exist is to change, to change is to mature, to mature is to go on creating oneself endlessly.” H. Bergson
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Be A Game ChangerBe A Game Changer
The Pessimist complains about the WindThe Pessimist complains about the WindThe Optimist waits for it to ChangeThe Optimist waits for it to Change
But the Realist adjust the SailsBut the Realist adjust the Sails
“To exist is to change,to change is to mature,
to mature is to go on creating oneself endlessly.”
H. Bergson
CarrierCarrier Hamilton SundstrandHamilton Sundstrand OtisOtis SikorskySikorsky UTC Fire & SecurityUTC Fire & Security Pratt & WhitneyPratt & Whitney
V. SubramaniamV. SubramaniamDirector – IT & CIO (India & Gulf
Area)Otis Elevator Company (India)
Limited(A United Technologies Company)
A Great Company is like a Work of ArtNo one single item makes the whole thing work
It’s the entire work, all the Process & Systems Together &
People Working together as a Synergetic TEAMCreate an overall effect.
The Project Management Life CycleThe Project Management Life Cycle
A Complete Step-by-Step Methodology for A Complete Step-by-Step Methodology for Initiating, Planning, Executing and Closing a Project SuccessfullyInitiating, Planning, Executing and Closing a Project Successfully
Future StateCurrent State
Transformation
What is a project?What is a project?
A project is:A project is:
A unique undertaking to produce a set of deliverables A unique undertaking to produce a set of deliverables within clearly specified time, cost and quality constraints.within clearly specified time, cost and quality constraints.
ProjectsProjects differ from o differ from operationalperational activities as they: activities as they:
- are - are uniqueunique;;- have a defined - have a defined timescaletimescale;;- have an approved - have an approved budgetbudget;;- involve limited - involve limited resourcesresources;;- have an element of - have an element of riskrisk;;- achieve beneficial - achieve beneficial changechange..
Project Life Cycle OverviewProject Life Cycle Overview
What is project management?What is project management?
Project management is:Project management is:
The skills, tools and management processes required The skills, tools and management processes required to undertake a project successfully.to undertake a project successfully.
- A set of - A set of skillsskills, specialist knowledge and experience., specialist knowledge and experience.- A set of - A set of toolstools used to improve the chances of success. used to improve the chances of success.- A set of - A set of processesprocesses for monitoring and controlling a project. for monitoring and controlling a project.
What is the project life cycle?What is the project life cycle?
The project life cycle is:The project life cycle is:
The phases, activities and tasks required to successfully The phases, activities and tasks required to successfully deliver a project.deliver a project.
There are four phases within the project life cycle:There are four phases within the project life cycle:
The execution phase involvesThe execution phase involvesthe construction of the projectthe construction of the projectdeliverables and the monitoringdeliverables and the monitoringand control of the project delivery.and control of the project delivery.
To execute a project, you need to:To execute a project, you need to:
- Build the project deliverables.- Build the project deliverables.- Monitor and control the project by - Monitor and control the project by performing:performing:
The closure phase involves the The closure phase involves the closure and review of the successclosure and review of the successof the project.of the project.
To close a project, you need to:To close a project, you need to:
- Perform - Perform project closure project closure by creating a by creating a project closure reportproject closure report;;
- Review - Review project completion project completion by by undertaking a undertaking a post implementation post implementation review.review.
Project ExecutionProject Execution
Future StateCurrent State
Transformation
What is project execution?What is project execution?
- it is the third phase in the project life- it is the third phase in the project life cycle; cycle;- it involves creating project deliverables- it involves creating project deliverables- within this phase the deliverables are - within this phase the deliverables are built and signed off by the customer. built and signed off by the customer. The project manager monitors and The project manager monitors and controls the project by executing a suite controls the project by executing a suite of management processes. of management processes.
Which activities are undertaken?Which activities are undertaken?
The following diagram depicts the The following diagram depicts the activities involved in executing a project:activities involved in executing a project:
A quantifiable outcome of a project which resultsA quantifiable outcome of a project which resultsin the partial or full achievement of the project in the partial or full achievement of the project objectives.objectives.
To build project deliverables, you need to:To build project deliverables, you need to:
- delegate the building of deliverables to project staff;- delegate the building of deliverables to project staff;- physically construct each project deliverable;- physically construct each project deliverable;- measure the deliverables against the quality targets set;- measure the deliverables against the quality targets set;- request acceptance of deliverables by the customer.- request acceptance of deliverables by the customer.
Build Deliverables
Step 2: Monitor and controlStep 2: Monitor and control
During the execution of the project, you need to monitorDuring the execution of the project, you need to monitorand control the project delivery by performing:and control the project delivery by performing:
The process of recording and The process of recording and quantifying time spent completing quantifying time spent completing tasks tasks on a project.on a project.
Time management involves:Time management involves:
- completing and approving timesheets;- completing and approving timesheets;- recording time spent, within a timesheet - recording time spent, within a timesheet register and project plan; register and project plan;- identifying and resolving exceptions.- identifying and resolving exceptions.
Perform cost managementPerform cost management
Cost management is:Cost management is:
The process by which costs (ie The process by which costs (ie expenses) incurred on a project are expenses) incurred on a project are identified, approved and paid.identified, approved and paid.
- completing and approving expense forms;- completing and approving expense forms;- recording expenditure, within an - recording expenditure, within an expense register and project plan; expense register and project plan;- resolving expense issues.- resolving expense issues.
The process by which the The process by which the quality of the deliverables quality of the deliverables and management processes and management processes is assured and controlled.is assured and controlled.
““When the rate of change outside When the rate of change outside
exceeds the rate of change inside, the exceeds the rate of change inside, the
end is in sight”....Jack Welchend is in sight”....Jack Welch
Ingredients of ChangeIngredients of ChangeVision Motivation Skills Resources Action Plan Change
Frustration
Gradual Change
AnxietyVision Motivation Skills Resources Action Plan
Vision Motivation Skills Resources Action Plan
False StartVision Motivation Skills Resources Action Plan
ConfusionVision Motivation Skills Resources Action Plan
Vision Motivation Skills Resources Action Plan
If You Do Not If You Do Not Change, You Change, You Can Become Can Become ExtinctExtinct
Movement In Movement In A New A New Direction Direction Helps You Helps You Find New Find New Cheese.Cheese.
When You Move When You Move Beyond Your Beyond Your Fear, You Feel Fear, You Feel Free.Free.
Imagining Myself Imagining Myself Enjoying New Enjoying New Cheese, Even Cheese, Even Before I Find It, Before I Find It, Leads Me To It.Leads Me To It.
The Quicker You The Quicker You Let Go Of Old Let Go Of Old Cheese, The Cheese, The Sooner you Find Sooner you Find New Cheese.New Cheese.
Old Beliefs Do Old Beliefs Do Not Lead You To Not Lead You To New Cheese.New Cheese.
When You See That When You See That You Can Find And You Can Find And Enjoy New Cheese, Enjoy New Cheese, You Change Course.You Change Course.
Noticing Small Noticing Small Changes Early Helps Changes Early Helps You Adapt To The You Adapt To The Bigger Changes Bigger Changes That Are To Come.That Are To Come.
Change HappensChange Happens
Anticipate ChangeAnticipate Change
Monitor ChangeMonitor Change
Adapt To Change QuicklyAdapt To Change Quickly
ChangeChange
Enjoy Change !Enjoy Change !
Be Ready To Change Be Ready To Change Quickly & Enjoy It Again.Quickly & Enjoy It Again.
Who Moved My Cheese?
Perform risk managementPerform risk management
Risk management is:Risk management is:
The process of identifying, quantifying The process of identifying, quantifying and mitigating risks throughout a and mitigating risks throughout a project.project.
Communications management is:Communications management is:
The process of keeping stakeholders The process of keeping stakeholders informed of the progress of the project.informed of the progress of the project.
- identifying communication required;- identifying communication required;- creating communications messages;- creating communications messages;- dispatching communications messages;- dispatching communications messages;- reviewing communication effectiveness.- reviewing communication effectiveness.
Step 3: Perform a stage gate Step 3: Perform a stage gate
A stage gate is:A stage gate is:
A checkpoint at the end of the project phase to ensure A checkpoint at the end of the project phase to ensure that the project has achieved its stated objectives and that the project has achieved its stated objectives and deliverables.deliverables.
To perform a stage gate, you need to:To perform a stage gate, you need to:
- identify the stage-gate review criteria;- identify the stage-gate review criteria;- undertake the stage-gate review;- undertake the stage-gate review;- complete the stage-gate review form;- complete the stage-gate review form;- seek approval to proceed.- seek approval to proceed.
Perform Stage-Gate
ProjectTeam
PlanReviewExecute
Project Organization (Team)Project Office / SpaceStrengths and LimitationsProject Risks and MitigationMilestones and TasksTime Lines
PROJECT
Method of ExecutionTurn Around StrategyQuick WinsPoint Of FailuresPoint Of SuccessChange Management