Project ID Code: OR10MH0067 Prepared for Action Plan/Emergency Action Pl… · Odisha State Disaster Management Authority Name : Shri Pradeep Kumar Jena Title: Managing Director Mobile

Project ID Code: OR10MH0067

Prepared for

Odisha Water Resources Department

August, 2019

Emergency Action Plan August, 2019

Nesa Dam

Project ID Code OR10MH0067

Mayurbhanj

Disclaimer

Every effort has been taken to estimate the severity of flooding and inundation areas likely to be

affected by Nesa Dam in an emergency condition. These estimates are based on available

primary and secondary data. Every effort has been made to foresee varied emergency

possibilities and develop appropriate notification procedures for timely rescue and relief

operations. However, implementation of the Emergency Action Plan (EAP) involves many

agencies, who are required to work in a coordinated manner to reduce the consequences of the

emergency triggered by the dam site condition. Effectiveness of the rescue and relief operations

depend on many factors including the adequacy and accuracy of the estimation of the of the

severity of flooding, coordinated efforts of all the agencies involved in rescue and relief efforts

and availability of facilities like power, telephones, road communications, etc. EAP Developer

may therefore, not be held responsible for the efficacy of the EAP.

For any information, please contact:

Er. Manoj Ku. Patra

Chief Engineer & Basin Manager, S&B Basin Mob. No. 9437063361 Email:[email protected]


Emergency Action Plan

Nesa Dam Executive Engineer, Rairangpur Irrigation Division, Rairangpur

CONTENTS

Watch Condition Notification Flow Chart (Internal Alert) ............................................................................... I

Failure Condition Notification Flow Chart ...................................................................................................... II

EAP Distribution List .................................................................................................................................... III

Log Sheet of changes .................................................................................................................................. V

1 Purpose ................................................................................................................................................. 1

2 General Description of Dam .................................................................................................................. 1

2.1 General ...................................................................................................................................... 1

2.2 Reservoir operation .................................................................................................................... 2

3 Responsibilities ..................................................................................................................................... 3

3.1 Dam Owner’s Responsibilities ................................................................................................... 3

3.2 Dam Safety Organisation’s Responsibilities ............................................................................... 7

3.3 Responsibilities for Notification ................................................................................................... 7

3.4 Responsibility for evacuation : .................................................................................................... 9

3.5 Responsibility for Termination & Follow-up ............................................................................... 11

4 Communications Networks .................................................................................................................. 13

5 Emergency Detections,Evaluation and Classification .......................................................................... 13

5.1 Emergency Detection .............................................................................................................. 13

5.1.1 Situations .......................................................................................................................... 13

5.2 Emergency Evaluation and classification: ................................................................................. 15

5.3 Previously Known Problem ....................................................................................................... 16

6 Preparedness ...................................................................................................................................... 17

6.1 Surveillance .............................................................................................................................. 17

6.2 Response during weekends and holidays................................................................................. 17

6.3 Response during periods of darkness and adverse weather..................................................... 17

6.4 Access to the site. .................................................................................................................... 18


6.5 Remedial Actions ..................................................................................................................... 18

7 Supplies and Resources ..................................................................................................................... 19

7.1 Contracts .................................................................................................................................. 19

7.2 Equipment and Supplies ........................................................................................................... 19

7.3 Reports..................................................................................................................................... 19

8 Emergency Operations Centre ........................................................................................................... 20

8.1 Activity log ................................................................................................................................ 20

8.2 Costs of the Emergency Operations Centre ............................................................................. 21

9 Inundation Area ................................................................................................................................... 21

10 Implementation .................................................................................................................................... 22

10.1 Development ............................................................................................................................ 22

10.2 Updating ................................................................................................................................... 22

10.3 Training &Testing: .................................................................................................................... 23

10.3.1 Training ............................................................................................................................. 23

Annexure-1-Vicinity Map............................................................................................................................. 26

Annexure -2- Flood Hazard Reference Value ............................................................................................. 27

Annexure -3- Evacuation Plan .................................................................................................................... 28

Annexure -4- Emergency Level Action Data Sheet & FORM 1 ................................................................... 29

Annexure -5- Supplies and Resource ......................................................................................................... 36

Annexure -6- Sample Public Announcements ............................................................................................. 38

Annexure -7- Salient Feature ...................................................................................................................... 39

Annexure -8- Annual EAP Evaluation Checklist .......................................................................................... 40

Annexure -9- Plan Review and Update ....................................................................................................... 41

Annexure -10- Training Record................................................................................................................... 42


Nesa Dam


Approval and Implementation

This Emergency Action Plan has been prepared by Odisha Water Resources Department in

collaboration with Central Project Management Unit .This version of the document is hereby approved

and is effective immediately and supersedes all previous editions .

__________________________________ ______________________________

Chief Engineer & Basin Manager, S & B Basin. Date

____________________________________________________________________________________

I have received a copy of this Emergency Action Plan and concur with the notification procedures.

___________________________________ _______________________________

Chief Engineer, Dam Safety, Odisha Date

___________________________________ _______________________________

District Disaster Management Authority, Mayurbhanj Date


I

Watch Condition Notification Flow Chart (Internal Alert)

Observer of the Event

(1) (4)

(3)

(2)

Notes: (1), (2)... Denotes Call sequence/Priority

Compulsory Communication (1) Alternative Communication

(1) Name: Er. Ajaya Kumar Behera Title: Executive Engineer Mobile No. 9937036298 Office No. 06794-222555

Email ID: [email protected] (2) Name- Er. Amiya Kumar Acharya

Title: Assistant Executive Engineer Mob No: 9437086590

[email protected]

Email:[email protected]

Name- Er. Nani Gopal Sen Title: Junior Engineer Mob No-9937299877 [email protected]

Name: Er. Pitabas Hansdah

Title: Superintending Engineer

Ph No 1-0674-2540559

Mob No-9437145905

Email –[email protected]

(1) Name: Er Purna Chndra Sahoo Title: Chief Engineer Mobile No: 9437449898 Office No-06742531935 E-mail: [email protected] (2)Name-Dr Akshaya Ku Das Title: Director Mobile No: 9437002409 Office No-06742391982 E-mail: [email protected]

Civil Works Name- Basumati Sahu Mob No- 9439219921

Expert Panel Er.Sudhakar Patri Phone:9861097179

Mechanical Works

Name- Basumati Sahu Mob No- 9439219921

Name : Er. Manoj Kumar Patra

Title:Chief Engineer

Mob No-9437063361

Email- [email protected]

Suggested Phone Message: This is {Identify yourself ,names, position.] An unusual event has been detected at Nesa Dam.The EAP has been activated, currently at Blue Alert. The situation is being monitored o determine if any evacuation warnings will be necessary. We will keep you apprised of the situation. I can be contacted at the following number [Phone No].If you cannot reach me. Please call the following alternative number[Alt No.]

Event Level Determination based on Annexure 4(Action Sheet)

Blue Alert

Dam Site Office

Emergency Planning Manager

Dam Operator

Dam Coordinator

State Dam Safety Organisation

Available Resources

! List of contractors is annexed in Annexure-5


II

Failure Condition Notification Flow Chart

(External Alert)

Observer of the Event

(5)

(4)

(1)

(4) (3)

(2) (1)

(2)

(3)

(1)

(1)

(1)

(1)

(1) Name: Er. Ajaya Kumar Behera Title: Executive Engineer Mobile No. 9937036298 Office No. 06794-222555

Email ID: [email protected] (1) Name- Er. Amiya Kumar Acharya

Title: Assistant Executive Engineer Mob No: 9437086590

[email protected]

Email:[email protected]

Name- Er. Nani Gopal Sen Title: Junior Engineer Mob No-9937299877 [email protected]

Name: Er. Pitabas Hansdah

Title: Superintending Engineer

Ph No 1-0674-2540559

Mob No-9437145905

Email –[email protected]

(1)Name: Er Purna Chndra Sahoo Title: Chief Engineer Mobile No: 9437449898 Office No: 06742531935 E-mail: [email protected] (2)Name-Dr Akshaya Ku Das Title: Director Mobile No: 9437002409 Office No:06742391982 E-mail: [email protected]

Expert Panel Er.Sudhakar Patri Phone:9861097179

Name : Er. Manoj Kumar Patra

Title:Chief Engineer

Mob No-9437063361

Email- [email protected]

Dam Site Office


Dam Operator

Dam Coordinator

Dam Safety Office

(1)Name: Mr Gulshan Raj Title:Chief Engineer Mobile No:9999277474 Office No- 26106849 E-mail: [email protected] (2)Name-Er.Pramod Narayan Title: Director,DSR CWC Mobile No:9958975921 Office No-011-29583480 E-mail: [email protected]

State Dam Safety Office Central Dam Safety Office

Red Alert

Evacuation Based on Annexure 4

Orange Alert

Civil Works Name- Basumati Sahu Mob No- 9439219921

Mechanical Work Name- Basumati Sahu Mob No- 9439219921

(1)Name: Shri Vinnet Bhardwaj Title: District Collector Phone: 06792-252606 Email:[email protected] (2)Name: Ms Aboli Sunil Naravane

Title: Additional District Magistrate Phone: 06792-252646

District Collector & District Disaster Management Authority

Name: Shri Pradeep Kumar Jena Title: Managing Director Mobile No: 9437445000 Email:[email protected]

Odisha DMA

(1) Name: Shri Parmar Smit Parshottamdas,IPS Title: Superintendent of Police Phone: 06792-252647 Email:[email protected] (2)Name: Shri Birendra Kumar Senapati Title: Inspector in charge Mobile: 8018277855

Name: Shri Prabhas Das Mob No1:8249953706 Mob No2:9437615827

Name: Dr Reeta Tudu

Phone: 9437624922

Media

Police Department

Hospital

Name: Shri Chandrakanata Mallick Mobile No: 9437323445

Office:06792-252238 Email:[email protected]

Block Representative

Bahalda Fire Stataion Phone: 06794-231310 Mobile No:9437750081

Fire Department

Suggested Phone Message type1 (Orange Alert)

This is [Identify yourself, name, position].I am making this call in accordance with the Nesa Emergency

Action Plan

We have an Emergency at Nesa Dam. The EAP has been activated at Orange Alert. We are implementing predetermined actions to respond to a rapidly developing situation that could result in dam failure. The situation is being monitored to determine if any evacuation warnings will be necessary. Reference your copy of the EAP to prepare for possible evacuation.

I can be contacted at the following number [Phone No].If you cannot reach me. Please call the following alternative number[All No.]

Suggested Phone Message type 2 (Red Alert))

This is an EMERGENCY .This is [Identify yourself,name,position]

Nesa Dam is failing. The downstream area must be evacuated immediately according to the evacuation map in your copy of the Emergency Action Plan. The EAP has been activated currently at RED Alert.

I can be contacted at the following number[Phone No].If you cannot reach me .Please call the following alternative number[Alt.No]

Available Resources

Notes: (1), (2)... Denotes Call sequence/Priority Compulsory Communication Alternative Communication


III

Nesa Dam


EAP Distribution List

A copy of the EAP has been provided to the following people:

Authority Name, Title, Phone Address


Name :Er. Ajaya Ku. Behera Title : Executive Engineer Mobile No. 9437382746 Email ID : [email protected]

O/o the Executive Engineer,Rairangpur Irrigation Division,At-

Baidaposi PO:-Mahuldi

Dist:-Mayurbhanj

Dam Coordinator

Name: Er. Pitabas Hansdah Title: Superintending Engineer Ph No 1-0674-2540559 Mob No-9437145905 Email –[email protected]

O/o the Superintending Engineer, Baripada Irrigation

Circle, Takatpur,

Dist:-Mayurbhanj

Dam Operator

Name : Er Manoj Ku, Patra Title : Chief Engineer Mobile No. 9437380730 Email Id: [email protected]

O/o the Chief Engineer and Basin

Manager, Laxmiposi,Baripada

Dist:-Mayurbhanj

State Dam Safety Organization

Name : Er. Purna Chandra Sahoo Title : Chief Engineer Mobile No. 9437449898 Office No. 0674 – 2531935 Email Id: [email protected]

O/O the Chief Engineer ,Dam Safety At/P.O:- Secha

Sadan, Unit-V, Bhubaneswar. Dist:-Khordha

Department of Water Resources

Name: Er. Akshaya Ku. Banerjee Title : Engineer-in-Chief,WR Mobile No. 9437254965 Office No. 0674 – 2390180 Email Id:[email protected]

O/o the Engineer-in-Chief, WR

Sechasadan, BBSR

District Collector

Name: Shri Vinnet Bhardwaj Title: District Collector Phone: 06792-252606 Email:[email protected]

O/o the Collector & District Magistrate Mayurbhanj

mailto:[email protected]

mailto:[email protected]


IV

District Disaster Management

Authority & Police

Department

Name: Shri Vinnet Bhardwaj Title: District Disaster Management Authority Phone: 06792-252606 Email:[email protected]

O/O the Collector & District Magistrate

Dist.:-Mayurbhanj

Name: Shri Parmar Smit Parshottamdas, Title: Superintendent of Police Phone: 06792-252647 Email:[email protected]

O/o the Superintendent of Police ,Mayurbhanj

Central Dam Safety

Organization

Name : Er..Gulsan Raj Title: Chief Engineer,CWC,New Delhi Mobile No.9999277474 Office No.26106848

Sewa Bhawan, R.K Puram-011,New Delhi

Name : Mr.Pramod Narayan Title: Director Dam Safety & Rehabilitation,CWC Mobile No. 9958975921 Office No. 011-29583480 Email ID : [email protected]

Odisha State Disaster

Management Authority

Name : Shri Pradeep Kumar Jena Title: Managing Director Mobile No. 9437445000

OSDMA, Rajiv Bhawam,

BBSR

National Disaster Management

Authority

Name : Brig .Ajay Gangwar Title: Secretary Incharge(Ops.) Office No. 011-26701886 Email ID : [email protected]

NDMA Bhawan, A-1,Safdarjang Enclave,

New Delhi, 110029


V

Nesa Dam Project ID Code: OR10MH0067

Log Sheet of changes

The following changes have been made to the EAP and revisions have been

provided to the people shown on the EAP Distribution List.

Date Change Made Signature


VI


Page 1

Emergency Action Plan

Nesa Dam


1 Purpose

EAP is a formal plan that depicts the identification of emergency conditions at the dam

site and prescribes the pre-planned actions to be followed by the different agencies so

as to mitigate the loss to a manageable extent. The sudden release of huge quantity of

water or dam break creates such emergency conditions at dam as well as in the

downstream areas, which requires warning, evacuation, rescue and relief operations

within minimum response time. The purpose of an EAP is to protect lives and reduce

property damage. EAP therefore prescribes the duties and responsibilities of the

Emergency Planning Manager and operating personnel and provides designed

procedures to identify unusual and unlikely condition which endangers Nesa Dam.

Apart from that, this Plan is designed to notify the appropriate public officials and

downstream residents, impending or actual dam failure, so that the area can be

evacuated in a timely manner. EAP also contains inundation maps to show the

emergency management authorities the critical areas along the river for action in case

of an emergency. Therefore, the whole process includes coordination, planning and

joint exercises among the Emergency Planning Managers and local emergency

management authorities, who work together in response to dam safety emergencies.

2 General Description of Dam

2.1 General

The Nesa irrigation project is a reservoir scheme, which is constructed by connecting

hillocks on either side of Nesa river. The dam is situated near Indukuli village in

Mayurbhanj district of the state of Odisha .The location of the dam is at Latitude 200 -24’-

00’’N and Longitude 860 -08’-40’’E.

The construction of the project was started in the year 1976 & was completed during

1981. The dam is a homogenous earth fill dam of length 730m. and maximum height of

the dam is 18m.The top width of the dam is 5.00m. The dam intercepts a catchment area

of 24.61 km2. The project lies in seismic zone No-II. The spillway of the dam is a broad

ungated crested of length 100m and the crest level of spillway at RL263m. At a distance

of 60m downstream of the spillway, there is another straight glacis type fall of 50m length

on the spill channel which negotiates a fall of 3.22m. The gross storage capacity of


Page 2

reservoir at F.R.L. is 780 ha-m and live storage is 658.4 ha-m. The submerged area of

the reservoir is 183.70 ha at FRL . There is no dam project in its immediate U/S and D/S.

A vicinity map showing the location of the dam is presented in Annexure -1 and salient

features are summarized in Annexure -7.Inundation maps showing the areas subject

to flooding as a result of Overtopping, Piping and Large Controlled Release along with

flood hazard reference values are shown in Annexure -2 of this document .

Fig.1 General Layout Plan of Nesa Project

2.2 Reservoir operation

Reservoir operation schedule shall be regularly reviewed and if necessary modified so as

to have the best operation of the reservoirs. Reservoir silt survey should be done at

regular intervals and area capacity curve of the reservoir should be revised accordingly.

Flood carrying capacity of the river channels downstream of the dam shall be reviewed

periodically with the help of continuous short term data built up during the course of

operation.

The adequacy of spillway and free board need to be reviewed periodically by

Hydrological unit of SDSO with the help of continuous short term data, built up during the

course of operation.


Page 3

Reservoir Features:

FRL : 263.00 m

MWL: 264.5 m

Revised design Flood: 364 m3/s

Spillway discharge (in m3/s) from different reservoir levels has been calculated as per the

USBR publication “Design of Small Dams” which is given below

RWL in m

Head over

crest in m

Discharge

in m3/s RWL in m

Head over

crest in m

Discharge

in m3/s

263.1 0.1 5.71 264.6 1.6 369.43

263.2 0.2 16.16 264.7 1.7 404.90

263.3 0.3 29.71 264.8 1.8 441.46

263.4 0.4 45.78 264.9 1.9 479.10

263.5 0.5 64.02 265 2 517.79

263.6 0.6 84.22 265.1 2.1 557.50

263.7 0.7 106.21 265.2 2.2 598.22

263.8 0.8 129.86 265.3 2.3 639.93

263.9 0.9 155.07 265.4 2.4 682.60

264 1 181.75 265.5 2.5 726.22

264.1 1.1 209.83 265.6 2.6 770.78

264.2 1.2 239.26 265.7 2.7 816.25

264.3 1.3 269.98 265.8 2.8 862.63

264.4 1.4 301.94 265.9 2.9 909.90

264.5 1.5 335.11 266 3 958.04

3 Responsibilities

3.1 Dam Owner’s Responsibilities

The Dam Owner, Odisha Water Resources Department is responsible for all dam

operations and maintenance .This EAP is not intended to designate a specif ic person for

a specific responsibility but instead will designate the person’s duties or job descriptions

for both ,before and during an Emergency event (Table 1 )

Officer Designations Responsibilities(During Preparedness and Emergency

Events)

Preparedness Responsibilities

- Coordinate routine inspections and Dam’s operation.

- Ensure effective transmission of hydro-meteorological and stream flow data through different means.

- Ensure proper accessibility to all vulnerable points for


Page 4

Executive Engineer

(Emergency Planning

Manager)

constant monitoring during emergency situations.

- Identify primary and secondary communications systems, both internal (between persons at the dam ) and external (between dam personnel and outside entities ).

- Provide security measures at the dam (CCTV surveillance, security guards, fencing).

- Ensure the availability of adequate staff at dam site during holidays ,nights and round the clock in weekdays.

- Ensure that the EAP is functional and stuffs are familiar with their responsibilities.

- Ensure that a signboard is installed and clearly visual in different locations at dam site and operation room, with the most common evidence of distress and corresponding levels of alert and remedial actions .

- Ensure all the equipments /means at dam site to response to an emergency are easily accessible and well maintained(generators,vehicles,lanterns,radios,heavy equipment,etc)

- Ensure the installation and proper maintenance of a warning system (sirens, horns ) in the critical areas within the flood plains (less than 2 hours of wave arrival time ).

- Ensure the current approved version of the EAP is available to all relevant stakeholders (those who have a functional role in the emergency response)

- Ensure all necessary means to manage the emergency response are available and operative in the Emergency Operation Centre.

- Participate in exercises for test/improvement of this EAP.

During Emergency Responsibilities

- Ensure a continuous and reliable communication with dam site officers

- Receive and assess any distress condition as notified by site engineers, observer or regular inspection.

- Classify the incident/distress condition reported by the observer into the different Emergency Levels (Blue, Orange, Red) based on the ANNEXURE 4 (Emergency Level Action Sheets) and ANNEXURE 2(Inundation Maps with flood hazard reference values).

- Initiate /implement the Emergency Action Plan and the Emergency Operation Centre if it is deemed necessary.

- Identify the areas that would be potentially impacted by the emergency events.

- Provide updates of the situation to the District(s) Disaster


Page 5

Management Authority to assist them in making timely and accurate decisions regarding warnings and evacuations.

- Propagate the emergency information to other relevant stakeholders.

- Support the communications needs of local emergency authority.

Dam Site Engineers

(Dy. Executive Engineer,

Assistant Engineers ,

Junior Engineers)

Preparedness Responsibilities

- Monitor & Surveillance of dam and appurtenant structures looking for evidence of distress as mentioned in Annexure 4.

- Conduct Pre and Post monsoon Inspections under the direction of the Emergency Planning Manager.

- Inform the Emergency Planning Manager about any irregular /unusual condition at dam site and keep him/her posted about any progression/change.

- Conduct routine dam maintenance.

- Collect instrumentation measurements.

- Ensure effective working conditions of the warning system (Sirens).

- Participate in exercises for test /improvement of this EAP.

During Emergency Responsibilities:

- Monitor the emergency event at dam site and keep posted the Emergency Planning Manager about any change in the development.

- Contact the suppliers /contractors.

- Supervise the work of the labour contractors and machineries engaged in the site for rehabilitation /remedial works.

- Conduct the remedial actions as per Actions Data Sheets(ANNEXURE-4).

Prepardeness Responsibilities

- Ensure an annual review of the EAP.

- Coordinate the annual/regular testing events of the EAP ,such as tabletop exercises ,stakeholder’s consultation.

- Coordinate training events in problem detection ,evaluation and appropriate corrective measures

- Supervise the functioning of control room and ensure to be well equipped with all type of information to facilitate the rescue and relief operations.

- Ensure proper access to site at the earliest possible.


Page 6

Superintending Engineer ( Dam Coordinator)

- Ensure that all related machinery/equipment are in running conditions and can be deployed as per requirement at emergency site.

- Formation of Purchase Committee/Committee in consultation with Chief Engineer & Basin Manager, S&B basin for procurement of Material from Appropriate Source through Spot Purchase .

- Ensure the correctness of Gauge Discharge sites under his control every year well before monsoon.

During Emergency Responsibilities:

- Provide decision support and technical support to Emergency Planning Manager as appropriate.

- Have a constant liaison with Indian Meteorological Department (IMD) during emergency periods related with flood events.

- Advise the Emergency Planning Manager of the emergency level determination, if time permits.

- Disseminate information and make contact to utilize media as appropriate at the time of emergency on behalf of Chief Engineer & Basin Manager,S&B basin.

Chief Engineer

Prepardeness Responsibilities

- Assist the Dam Owner’s officers in preparation of Action Data Sheets(ANNEXURE 4)

- Recommend specific actions in order to improve the readiness of emergency actions

- Support and Monitor the remedial construction activities such as earth moving, especial investigations, etc.

- Decide depending upon the quantum of repair /reconstruction work, whether the work is to be got executed through large construction firms or purely through the department or small contractors.

- Undertake an engineering assessment of the safety hazard at the dam in collaboration with the State Dam Safety Organisation.

During Emergency Responsibilities

- Advice the dam’s Emergency Planning Manager/Superintending Engineer with the emergency level determination, if time permits.

- Advice the dam’s Emergency Planning Manager/Superintending Engineer with remedial actions to take if Blue/Orange events occurs, and if time permits.

- Play the role of “Public Affairs Officer’’ in case external/public notifications should be released.


Page 7

- Keep close watch on the different activities being carried out by different agencies at the time of emergency.

3.2 Dam Safety Organisation’s Responsibilities

The following are the basic emergency planning and response roles and

responsibilities for the dam safety authorities (State and National Level ).The Dam

Safety Organisation (DSO) is the first point of contact for BLUE alert.

Responsibility of the Dam Safety Organisations is undertaking an engineering

assessment of the safety hazard at the dam.

The DSO may inspect the Dam at its discretion and uniform the Emergency Planning

Manager if Nesa Dam is considered to be Blue alert.

The DSO may advise the Dam Owner /Emergency Planning Manager of remedial

actions to take if BLUE/ORANGE event occur.

The DSO may have an active role in ORANGE /RED levels of alert. The DSO may

advise the Dam Owner/Emergency Planning Manager of the emergency level

determination.

A DSO’s officer may be called on to be the Subject Matter Expert at the Emergency

Operation / Response Centre.

The DSO is responsible for reviewing and accepting the Emergency Action Plan,

before its final publication.

Odisha Dam Safety Organisation shall constitute a Dam Safety Review Panel

consisting of engineers ,geologist and hydrologists to analyse the distress

conditions of Dam periodically.

Support for the preparation of asset management plans ,emergency preparedness

plans, emergency warning systems ,flood plain mapping ,preparation of flood

inundations maps in different areas for downstream areas to mitigate losses.

Focus on legal, regulatory and technical frameworks for dam safety assurance.

Participate /Conduct a public hearing programme before finalisation of the Emergency

Action Plan.

3.3 Responsibilities for Notification

After an event level has been determined appropriate notifications should be made in

accordance with the corresponding notification Flow Chart provided in this EAP (See

Notification flow charts Tab ).These Notification Flowcharts list the names and contact

information and identifies who is to be notified of a dam safety incident ,by whom, and

in what order. Alternate contacts and their confirmed telephone number is also listed,

in case primary contact is unavoidable .Each official listed in the notification flowcharts

should be familiar with it and immediately notify the Emergency Planning Manger in

case of cessation of his /her functions within the organization.


Page 8

Table 2- Responsibilities for Notification

Officer Designation Responsibilities During Emergency events

Executive Engineer

(Emergency Planning

Manager)

- Notify the District Disaster Management authorities(District Collector) in case of Orange/Red alert

- Notify the Districts Authorities about any emergency response actions at dam site and their impacts in the downstream area(e.g. large releases)

- Assist the District Collectors/relief Authorities involved in the emergency response actions with information about condition at dam site.

- Where the residences located immediately downstream of a dam that would be inundated within minutes of a dam failure, wherein the available warning time is very limited ,in that case, Emergency Planning Manager will arrange to notify the residences directly without waiting for the local administration to act upon before an emergency situation develops .

Dam Site Engineers

(Dy. Executive Engineer,

Assistant Engineers )

- Keep inform the Emergency Planning Manager about the progress of the situation at dam site.

Superintending

Engineer/Chief Engineer

- Notify dam safety Organisation and request technical advice as per required.

- Notify /inform higher authorities on the mishap as per notification flow chart of particular alert level as per situation at site.

- Notify/inform media representatives about the emergency situation.

- Define emergency situation for which each medium will be utilized and include an example of a news release that would be the most effective for each possible emergency ,avoiding disseminate false /overstated messages among the population .

District Collector (s)/District

Disaster Management

- Implement the Notification Flow chart for regional and State Disaster Management contacts.

- Contact Local Law enforcement Authorities and Relief Authorities under their jurisdiction.

- Liaising and coordinating with Early Warning Agencies

like IMD, CWC, INCOIS, etc. for disaster specific information and disseminating the information for coordinating with the state Govt. and fascinating the


Page 9

Authority deployment of NDRF in the disaster affected districts during disaster.

- Issue public announcements in coordination with

Dam Owner’s officials and media representative about the status of the emergency event.

Relief Authorities (Police

Department, Civil Defence)

- Notify downstream residents in vulnerable areas

- Provide to the District Disaster Management Authority precise and accurate feedback information about the progress of relief actions and advise when the emergency can be terminated .

- Notify to their corresponding command the necessity to

deploy more resources to attend the rescue and relief actions.

Media representatives

- Disseminate wide public awareness during emergency condition of Dam through Social Media Platform such as Face book ,Twitter ,Whatsapp & Instagram.

- The news media, including radio, television and newspapers, should be utilized to the extent available and appropriate.

- Pre-plan in coordination with Chief

Engineer/Superintending Engineer the most effective way to disseminate the most delicate and common emergency situations among the population .Pre –defined news shall be available in order to improve the readiness of the decision –making process.

3.4 Responsibility for evacuation :

i. Evacuation and relief actions are exclusive responsibilities of Districts Authorities,

and emergency relief forces at local and state level. For Nesa Dam Bahalda

Block would be directly affected by a potential failure/emergency event at the

dam site, and therefore , block’s representative is responsible to coordinate with

District collector and District’s Disaster Management Authority ,Police and others

for evacuation /relief actions in their jurisdiction.

ii. District collector acting a District’s Disaster Management Authority is responsible

to coordinate actions along with the following specialized teams/forces: Police

and Fire Department, National Disaster Management Authority (Response Force)


Page 10

iii. Inundation maps developed by the dam owner must be shared with emergency

management authorities. These maps may help in the development of warning

and evacuation plans.

iv. The Police Department will warn the public of emergency conditions at the dam.

v. The Fire Department will assist in evacuation operations with Emergency

Management Agencies and Police Departments.

vi. Although the emergency planning manager does not have the responsibility for

evacuation, however, there may be situations in which routine notification and

evacuation will not suffice, as in the case of a resident located just below the

dam, in that case planning manager will arrange to notify those persons directly

for the evacuation.

Within their responsibilities are:

UNDER NO EMERGENCY (Preparedness)

Participate in review, updates and exercises of the EAP.

Dissemination among the population making them aware about their own risks.

Conduct training /education programs among the population in regard how to act

before, during and after emergency events such as flash floods.

UNDER ORANGE ALERT

Prepare emergency response personnel for possible evacuations that may be needed

if a RED alert is declared.

Provide resources as necessary to the dam owners.

Serve as the primary contact responsible for coordination of all emergency actions for

potentially affected communities.

Consider drafting a State of Local Emergency in preparation for RED alert.

Maintain close liaison with the district and the State Governments as well as the

nearest units of Armed Forces/Central police organizations and other relevant Central

Government organization like Ministries of Communications, Water Resources, Health,

Drinking Water ,Surface Transport, who could supplement the efforts of the district

administration in the rescue and relief operations .

Decide in coordination with the Emergency Planning Manager when to terminate the

Emergency.

Under RED Alert

Initiate warnings and order evacuation of people under vulnerable areas as per

inundation maps (ANNEXURE 2) & Evacuation Plan (ANNEXURE 3)


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Direct local emergency response services (may include local law enforcement) to carry

out the evacuation of people and close roads /crossings within the evacuation area

(see local Evacuation Plan, ANNEXURE 2 and ANNEXURE 3 tables).

Declare a store of Local Emergency if required.

Provide resources as necessary to the dam owners.

Decide in coordination with the Emergency Planning Manager when to terminate the

Emergency

Police Department Responsibilities

Warn the public under vulnerable areas in their jurisdiction as per inundation maps

(ANNEXURE 2).

Secure and control access to evacuated areas.

Install barricades in the affected bridges .

Assist in conducting rescue and recovery operation as required

Ensure proper access to the emergency services

Prioritize the vehicle movement to the emergency site.

Control the traffic and divert though alternative routes

Permit with minimum delay the entry of authorized personnel and recognized outside

agencies, vehicle etc. involved in the emergency operations that come to help.

Fire Department(s) Responsibilities

Assist in evacuation operations and initiate the evacuation of impact areas in cooperation with Emergency Management Agency and Police Department.

Request mutual aid for boats and initiate rescue of trapped residents as needed.

Supply special equipment/teams to support rescue operations (e.g. Helicopters, divers, off-road and amphibious vehicles).

3.5 Responsibility for Termination & Follow-up

After an event level has been determined appropriate notifications should be made in

accordance with the corresponding notification Flow Chart provided in this EAP(See

Notification flow charts Tab ).These Notification Flowcharts list the names and contact

information and identifies who is to be notified of a dam safety incident ,by whom, and in

what order. Alternate contacts and their confirmed telephone number is also listed, in

case primary contact is unavoidable .Each official listed in the notification flowcharts should

be familiar with it and immediately notify the Emergency Planning Manger in case of

cessation of his /her functions within the organization.

Table 3.-Termination and follow-up Responsibilities


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Officer Designation Responsibilities (Termination and Follow-

up)

Executive engineer

(Emergency Planning Manager)

-Declare the termination of the emergency operations in coordination with District Disaster Management Authority and Relief/Response Forces.

-Conduct a review process of the EAP procedures.

-Identify EAP procedures that were followed effectively, as well as any ways that the EAP could be improved.

-Identify the causes that could have triggered the emergency event and propose actions to improve readiness and early detection. Support from the Dam Safety Organization may be requested in this regard.

-For Major Emergencies, the Emergency Planning Manager will maintain detailed records of cost expended and will prepare a detailed report in this regard.

Superintending Engineer /

Chief Engineer

-Ensure that all parties that participated in the EAP activities are involved in the review process.

-Impose a time frame within which the EAP review is to be completed.

-Propose any ways that the EAP could be improved.

-Present the final results of the EAP evaluation in a documented report to the Principal Secretary of Odisha Water Resources Department.

-Ensure that there is no danger of spread of any epidemics or water borne diseases after the floods.

Dam Safety Organization (State / Central level)

-Identify in coordination with the Emergency Planning Manager the causes that could have triggered the emergency event and propose actions to improve readiness and early detection. A report should be presented to the dam owner’s authorities in this regard.

District (s) – All districts and National Disaster

-Declare the termination of the emergency operations in coordination


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Management Authority with Emergency Planning Manager and Relief / Response Forces.

-Identify EAP procedures that were followed effectively, as well as any ways that the EAP could be improved.

4 Communications Networks

Local Officials and downstream residents will be notified by landline telephone ,if

available ;otherwise via cell phones or emergency personnel(in person using their radios

networks for emergency use include the network of the following :

Indian Meterological Department

Central Water Commision

All affected Blocks and Fire Departments

Odisha Disaster Management Authority

Sample public announcement appear in ANNEXURE 6 and internal suggested phone

messages are also available in each notification flow chart .Verification or authentication

of the situation can be made by contacting the Emergency Planning Manager and the

corresponding district disaster management official. Television ,Radio and bulk SMS

facilities of the local Mobile Operators can be used as much as possible to notify area

residents of the possible dangers.

5 Emergency Detections,Evaluation and Classification

5.1 Emergency Detection

5.1.1 Situations

Many dam conditions can lead to emergency situations, not all of which will require

the implementations of the EAP. However, if any of them occur ,the appropriate

actions must be taken ANNEXURE 4 of this EAP shows the most common

emergency situations that may emerge in Nesa Dam and appurtenances ,along

with the corresponding specific actions to be done by each of the dam’s officials.

Some of these emergency situations are summarized as follows:

Severe Storms/Inclement Weather: Although generally not in themselves threat

to the dam ,severe storms and other inclement weather conditions can

contribute to an existing problem and hinder any remediation efforts .Several

storms also cause the uncontrolled release of floodwater, and increase f low

in already rain –swollen areas .


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Tropical cyclones: Tropical cyclones do occur in the area, with the potential for

structural damage to the dam, possibly resulting in its failure. If a tropical cyclone

has struck in the area, an inspection of the dam for any signs of damage will be

appropriate.

Earthquake : Nesa dam is located in the Seismic Zone Number II.This zone is

classified as Low Damage Risk Zone which is liable to MSK V.The IS code

assigns zone factor of 0.10 for zone II.Therafter ,an earthquake is a possibility

and appropriate post earth earthquake inspections may be performed.

Sabotage: A threat to damage the dam has been made .Appropriate actions must be taken to protect the dam.

Signs of Failure

Site engineers in coordination with the Executive Engineer are responsible for

conducting routine inspections and identifying conditions that could indicate the onset

of problems leading to a dam failure. The early identification of potentially dangerous

conditions can allow time for the implementation of the EAP. The following sections

describe some of the different types of failure which could lead to a dam failure.

Seepage Failure: Although all earthen embankments allow some minor seepage

through the dam or the foundation, excessive, uncontrolled seepage can result in

piping (the movement of embankment material in the seepage flow) and lead to

failure. Piping can occur for years at a slow rate. If the piping has progressed to a

dangerous level, it will be evident by increased flow or the discharge of muddy

water (or both). At that stage, immediate action to stop the piping is needed. Fully

developed piping is difficult to control and is very likely to result in failure. A

whirlpool in the reservoir is a sign of uncontrollable piping and necessitates

immediate emergency action.

Embankment or Foundation Sliding: Sliding is usually first apparent when cracks or

bulges in the embankment appear. Slides with progressive movement can cause

failure of the embankment.

Structural Failure: The structural failure or collapse of any non-overflow portion of

the dam, spillway or spillway gates could result in loss of the reservoir. A structural

failure of a portion of the spillway could cause piping and possibly embankment

failure.

Overtopping Failure : Overtopping of the embankment results in erosion of the dam

crest. Once erosion begins, it is very difficult to stop.


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5.2 Emergency Evaluation and classification:

This section lists the conditions and actions which may be used to classify the level of

emergency response, as a guide for the Emergency Planning Manager (Executive

Engineer, Rairangpur Irrigation Division). Specific dam observations and

corresponding emergency classification levels can be found in ANNEXURE 4, along with

appropriate and recommended actions to follow in each case.

Internal Alert Condition BLUE — A "watch" condition. A problem has been detected at

the dam that requires constant monitoring. At this time, the distress condition is

manageable by dam personnel. The Emergency Planning Manager (Executive

Engineer, Rairangpur Irrigation Division) along with the support of site engineers will

be responsible for monitoring and repair as soon as possible and implementing the

appropriate Notification Flowchart. The following is a list of conditions that would initiate

this condition:

Cloudy or dirty seepage or seepage with an increase in flow, boils, piping or bogs.

Large sinkholes with corresponding seepage anywhere on the embankment or downstream from the toe.

Any slide that degrades the crest of the embankment or that is progressively increasing in size.

Cracking or movement of any concrete structure.

An increase in the reservoir level leading to engagement of the spillway gates.

Exceptionally heavy rainfall in the catchment of the dam reservoir.

External Alert Condition ORANGE- This is indicative of a dam condition that is

progressively getting worse; and there is a high probability of dam failure. Although

there is no immediate danger, the dam could fail if conditions continue to deteriorate.

The Emergency Planning Manager (Executive Engineer, Rairangpur Irrigation

Division) will be responsible for initiating immediate repairs, including lowering the

reservoir if appropriate and implementing the appropriate Notification Flowchart. The

following is a list of conditions that would initiate this condition:

Large boils, increasing in size and flow rate, especially if there is flowing muddy water.

Significantly increasing seepage, especially flowing muddy water.

Slides involving a large mass of material that impairs the crest of the dam and is continuing to move.


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Sinkholes with seepage flowing muddy water.

Large cracks, movement or failure of a portion of any major concrete structure that forms an integral part of the dam.

An increase in the reservoir level to near the top of the dam.

Near or above the 'Design Flood' inflow forecast.

External Alert Conditions RED - These are "failure" conditions. Either the dam

is in immediate danger of failing or has already failed. No time remains to

implement measures to prevent failure. Evacuate immediately. Evacuation efforts

will continue until the situation is stabilized. The Emergency Planning Manager

(Executive Engineer, Rairangpur Irrigation Division) is responsible for

implementing the appropriate Notification Flowchart. The following is a list of

conditions that would initiate "imminent dam failure" or "dam failure" conditions:

Rapidly increasing boils or the presence of new, significantly flowing boils,

particularly muddy ones near previously identified ones.

Rapidly increasing seepage, especially flowing muddy water

Slides involving a large mass of material or which have degraded the crest of

the embankment to a level that approaches the water surface level, or if

significant seepage is observed through the slide area.

Settlement that is predicted to degrade to the reservoir level.

Cracks that extend to the reservoir level.

Significant movement or failure of any structure that forms an integral part of the

dam.

Overtopping of the earthen dam.

5.3 Previously Known Problem

Structural Concerns: The Dam showed its distress by way of slip of downstream slope in

patches at different locations. Between 27.6.84 to 29.6.84 there was rain fall of the order

121mm when two slips occurred on 29.6.84 between RD 150m to 180m (RL 266 to 261.5m)

and from RD 476m to 511m (RL 261 to 256m).the reservoir level was at RL 262.90m (FRL

263m). Again on 3.8.1986, there was slip between RD 477 to 502m (RL 261m to 256m when

the reservoir level was at RL 261.96m). Another slip also occurred on 2002 between RD

445m to 465m (between 1st and 2nd berm. The downstream slope was cut in benches and

back filled with semi-pervious earth duly compacted. Drainage arrangement has also been

provided.


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6 Preparedness

Preparedness actions are to be taken both before and following the development of

emergency conditions and should identify ways of preparing for an emergency, increasing

response readiness in a uniform and coordinated manner, and helping to reduce the

effects of a dam failure. The following are some steps that could prevent or delay failure

after an emergency is first discovered.

6.1 Surveillance

Round the clock surveillance at the dam and its appurtenant (on the rim of reservoir

(left & right) will be carried out by site engineers during emergency situations. For

this, the posting of special observer of high experience and keen observation is an

important requirement of EAP during high flood period. To ensure that the whole

system (including civil structures & mechanical installations) is being maintained well

up to satisfactory level, the repair maintenance must be carried out as per

requirement of O & M of Nesa Dam. In addition it must be ensured that maintenance

and upkeep of different components is carried out and will be only possible through

deployment of well procedure conversant and trained staff. The list of such persons

should be displayed on a photo frame mounting at convenient safe places at dam site

and list of local telephone numbers inside the dam & outside the dam area. It will be

updated from time to time for any change.

6.2 Response during weekends and holidays

The Standard Operating Procedure with Operation & Maintenance Manual is strictly

followed throughout the year whether it is weekends/holidays/night. Executive

Engineer, Rairangpur Division will be available for emergency response during

weekends and holidays and can be present at the dam site within 15 minutes of

detection of an emergency condition. In case of non-availability of the Executive

Engineer, the Assistant Executive Engineer or Deputy Executive Engineer will

take his responsibilities.

6.3 Response during periods of darkness and adverse weather

The Executive Engineer, Rairangpur Irrigation Division and Site Engineers will

arrange for access to generators and lights to adequately monitor the situation. Site

Engineers will ensure the generators and emergency light are well maintained and

available under any circumstances. Executive Engineer , Rairangpur Irrigation


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Division will be able to access the site during adverse weather conditions by off road

vehicle.

6.4 Access to the site.

The following access to the dam are available, and depending of the emergency situation

some of them should be used with caution or totally avoided (See Table 4 and ANNEXURE

1. Vicinity Map)

Table 4. Condition of Accesses to Nesa Dam under Emergency Condition

From Access Description Approx. Distance

(km)

Emergency Condition

Large Controlled Release

Piping Overtopping

Tangarajoda

Tangarajoda to

Dam site

4.00 km.

Safe to use

Safe to use

Safe to use

Haladibani Halabidani to Dam

site through hill toe

2.00 km. Safe to use Safe to use Safe to use

6.5 Remedial Actions

Preparedness and remedial actions can be taken in an emergency to prevent the

catastrophic failure of the dam, but such repairs should be undertaken with extreme

caution. The repairs are only temporary, and a permanent repair should be designed by an

engineer as soon as possible.

Specific actions for different emergency situations are described in the ANNEXURE 4

(Action Data Sheets).Examples of the actions to be taken for dam's officials under the

direction of a professional engineer or contractor are described below. In all cases, the

appropriate Notification Flowchart must be implemented and the personnel of the

Odisha Dam Safety Organization be notified.

Consider the following remedial actions if the dam's integrity is threatened by:

Seepage Failure

Plug the flow with whatever material is available (clay, bentonite, or plastic) if the entrance is in the reservoir.


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Consider lower the water level in the reservoir. Place an inverted filter (a protective layer of sand and gravel) on the exit area to

hold the material in place. Continue operating at a lower level until a repair is made.

Embankment or Foundation Sliding

Lower the water level in the reservoir to an elevation considered safe, given the slide condition.

Stabilize the slide, if on the downstream slope, by weighting the toe area below the slide with soil, rock, or gravel.

Continue operating at a lower level until a repair is made. Structural Failure

Implement temporary measures to protect the damaged structure, such as placing rock riprap in the damaged area.

Lower the water level to a safe elevation through the low flow outlet.

7 Supplies and Resources

7.1 Contracts

If Nesa Project's personnel and resources prove to be inadequate during an

emergency, requests will be made for assistance from other local jurisdictions, other

agencies, and industry, as needed. Such assistance may include equipment,

supplies, or personnel. All agreements will be entered into by the following

authorized officials, as deemed necessary to prevent the failure of the dam:

Emergency Planning Manager (Executive Engineer, Rairangpur Irrigation

Division)

Superintending Engineer, Baripada Irrigation Circle.

Chief Engineer & Basin Manager, S&B Basin.

7.2 Equipment and Supplies

Equipment that is available for use and local contractors that can be contacted to provide

equipment during an emergency event are listed in ANNEXURE 5.

7.3 Reports

Pre-monsoon and post-monsoon inspections of the dam are made every year during the

month of May and December respectively by the Site Engineers in coordination with the

Emergency Planning Manager (Executive Engineer, Rrairangpur Irrigation Division)

to evaluate its structural safety, stability, and operational adequacy. In the event of an


Page 20

abnormal occurrence, reference to these reports, particularly the photographs, can be

beneficial in the evaluation of a potential problem.

Technical records such as drawings and inspection reports are stored and carefully

maintained at the Control Room in dam site and in the Emergency Planning Manager's

Office. Site Engineers are familiar with the location of the documents in the event of an

emergency situation.

8 Emergency Operations Centre

8.1 Activity log

Any unusual or emergency condition should be documented, including the following:

Activation or deactivation of emergency facilities

Emergency notifications to other local governments and to state and central government agencies

Significant changes in the emergency

Major commitments of resources or requests for additional resources from external sources

Telephone calls will be recorded in chronological order

Issuance of protective action recommendations to the public

Evacuations and casualties

Termination of the incident


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8.2 Costs of the Emergency Operations Centre

For major emergencies, the emergency operations centre will maintain detailed

records of costs expended. These records may be used to recover costs from the

responsible party or insurers, or as a basis for requesting financial assistance for

certain allowable response and recovery costs from the state or central government.

Documented costs should include:

Personal cost

Equipment operation

Equipment leasing and rental

Contract services to support emergency operation

Specialized supplies expended in emergency operations

9 Inundation Area

Inundation maps in ANNEXURE 2 illustrate the areas subject to flooding from a failure

of the dam. The maps were prepared using the results of a two-dimensional flow

analysis and contain profiles of the peak flood levels expected, as well as an

estimation of the time from the beginning of the breach to the moment the location

start to be inundated. More hazard reference values such as depth, velocity and water

surface elevation are included in ANNEXURE 2 in both, tabular and map format for

each of the affected locations

The bridges under inundated areas are labelled in the ANNEXURE 3 (Evacuation

Plan Map). major local roads i.e. Bahalda road & stretch of SH-50 as shown in

ANNEXURE 3 would be submerged due to Nesa Dam failure, affecting the general

communication to this area. The inundated area is not approachable by any railway

network.

The potential consequences either due to a hypothetical breach scenario of Nesa

Dam or due to flood higher than inflow design flood which results in high lift above

the spillway.


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9.1 Local Evacuation Plan

If imminent failure of Nesa Dam with uncontrolled downstream flooding is anticipated, local

disaster management and law enforcement personnel should notify those downstream , for

evacuation in the most expedient manner possible following the procedure given in the

notification flow charts of this document (Notification Flow Chart Tab). Local law

enforcement officials, along with local mobile network operators, radio and media

representatives can best spread the notice for evacuation (See Responsibilities Section)

In addition, ANNEXURE 4 (Emergency Level Determination & Action Data Sheets) can

be used as support in the decision-making process either to escalate or downgrade en

emergency event. The most important actions that should be taken during an evacuation

process are:

Police Departments will barricade all bridges and roads that could possibly be flooded to

prevent access to the affected area. These bridges affected are shown in the

ANNEXURE 3.

The Districts Disaster Management Authority (Districts Collector) will assist with the

notification of all persons and agencies involved (relief authorities), with the possibility of

additional support-including contacting others not accessible by radio or telephone.

Relief Authorities (Police, Fire) are generally familiar with developed areas in their

jurisdiction. Such knowledge, coupled with the requirements of state law that they respond

to disasters, make them the logical officials to be notified and to spread the warning

message to all areas subject to flooding.

Based on the specific results of the dam breach analysis (wave arrival time), a local

evacuation plan has been developed to assist disaster management authorities in the

relief actions. The local evacuation plan including Evacuation Shelters is shown in

ANNEXURE 3

10 Implementation

10.1 Development

This EAP version has been prepared by Odisha Water Resources Department in

collaboration with Central Project Management Unit. CPMU, Disaster management authority

and other agency will also review the document and their comments will be incorporated.

10.2 Updating

The EAP should be reviewed and updated at annually or more frequently as necessary in

order to assess its workability and efficiency and to plan for improvements of the weak area.


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The reviews should emphasis on the following:

Validation of contact information of personnel, mentioned in Notification flow chart. The

Dam coordinator will call all contacts within the flowcharts in the EAP to verify that phone

numbers and persons in the specified positions are current. The EAP will be revised if any

of the contacts have changed.

The Dam Coordinator will organize every year prior to monsoon an orientation meeting to

introduce the revised EAP to local officials, emergency responders. This meeting will give

an opportunity to all the stakeholders to review and comment on EAP document and their

respective roles.

The Emergency Planning Manager will review and complete all items on the Annual EAP

Evaluation Checklist in Annexure 8. After the annual update is complete, a new Approval

and Implementation sheet will be attached and the annual update will be documented on

the Plan Review and Update sheet in ANNEXURE 9.

If revisions to the EAP are made as a result of the annual update, such changes will be

recorded on the Log Sheet of Changes form at the front of the report. A copy of the

updated portions of the EAP will be sent to all concerned as per the EAP Distribution List. If

the EAP was reviewed and revisions were not required, the Dam Operator will submit

written notification to all concerned that no updates to the EAP have been adopted or

implemented.

10.3 Training &Testing:

10.3.1 Training

The Dam Coordinator (Superintending Engineer, Baripada Irrigation Circle,Takatpur) will

ensure all people involved in the EAP be trained to guarantee that they are thoroughly

familiar with its elements, the availability of equipment, and their responsibilities and duties

under the plan. Personnel will be trained in problem detection, evaluation and appropriate

corrective measures. This training is essential for proper evaluation of developing situations

at all levels of responsibility .Training records will be maintained also in Annexure 10.

10.3.2 Testing:

The Dam Coordinator (Superintending Engineer, Baripada Irrigation Circle,Takatpur) shall

organize following exercises.

1. Orientation

2. Tabletop Exercises


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1. Orientation (Stakeholder’s Consultation): The coordinator will regularly carry out

orientation meeting with local responders and stakeholders to solicit input, established

roles during emergency situation and facilitate reliable responses to the emergencies.

In orientation meeting, the dam coordinator will introduce the revised EAP to local

officials and emergency responders and provide those entities the opportunity to

review and comment on the documents and on their roles and responsibilities,

described in EAP.

2. Tabletop exercises: Dam Coordinator (Superintending Engineer, Baripada

Irrigation Circle,Takatpur ) and Emergency Planning Manger (Executive Engineer,

Rairangpur Irrigation Division, Rairangpur) will organize a tabletop drill once in 2 years

to discuss and review the simulated or imaginary emergency situation. The tabletop

drill involves a meeting of Emergency Planning Manager Executive Engineer,

Rairangpur Irrigation Division, Rairangpur) with local and state Disaster Management

Officials in a conference room. The drill begins with a description of a simulated event

and proceeds with discussions by the participants to evaluate the EAP and response

procedures, and to resolve concerns regarding coordination and responsibilities. Any

problems identified during a drill should be included in revisions to the EAP.

Before the tabletop exercise begins, meeting participants will visit the dam to

familiarize with the dam site. Emergency Planning Manager will present a scenario of

an unusual or emergency event at the dam. The scenario will be developed prior to the

exercise with the support of the Dam Safety Organizations.

Once the scenario has been presented, the participants will discuss the risk involved,

responses and related actions that they would take to address and resolve the

scenario throughout the exercise. The exercise provides an opportunity to discuss

EAP and response procedures and resolve the questions throughout the exercise. It

will also clarify roles and responsibilities and will identify additional threat mitigation

and preparedness actions.

Records and reporting of the main conclusions /findings of both meetings will be

maintained in Annexure 10 and following the deadline given in below table


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The following table describes the schedules of Nesa EAP exercising/testing

requirements

EXERCISE SCHEDULE REPORTING DEADLINE

Orientation

Annual – except during the year of a tabletop,

functional, or full-scale Exercise.

Submit information in EAP Status Report

Tabletop Exercise

Once Every 2 Years

Submit Plan & Schedule at least 90 days before exercise. Submit

Evaluation Report within 60 days following exercise.


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Annexure-1-Vicinity Map


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Annexure -2 Flood Hazard Reference Value

Location

Distancea

downstream from dam

(km)

Overtopping Failure Non-flood Failure Large Controlled Release

Maximum

depthb (m)

Maximum

velocityb

(m/s)

Flood wave arrival

timec (h)

Maximum

depthb (m)

Maximum

velocityb

(m/s)

Flood wave

arrival timec

(hh:mm)

Maximum depthb (m)

Maximum

velocityb (m/s)

Narendraposi 4.5 -- -- -- -- -- -- -- --

Kanki 5.3 1.9 2.2 0:00 0.8 1.7 01:31 0.8 1.6

Bahalda 5.8 4.4 5.1 0:00 3.1 4.4 01:45 3.0 4.8

a Approximate distance downstream from dam measured along stream centerline.

b Maximum value near the specified location, which usually occurs near the center of the stream. c Flood wave arrival time is the time since the initiation of the dam breach.


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Annexure -3

Evacuation Plan

Evacuation

Window Location Name Distance from

Dam Order of Priority

Evacuation Route Shelter/Refugee Responsible for Evacuation

Contact Details

0.30-1 hr(For Piping

Condition)

Kanki 5.3 1 Route 3 Taratari Girls High School Bahaalda Police Station Bahalda Fire Station

06794-231310

Bahalda 5.8 2 Route 3,Route 4,Route2 Anand Marga School,Bahalda

Dhirajlal Collage

Basinga Nodal UP School

Soso UGUP School

Bahaalda Police Station Bahalda Fire Station

06794-231310

Narendraposi 4.5 3 Route 1 Primary School Nimdihi Bahaalda Police Station Bahalda Fire Station

06794-231310

Boats may be needed in case overtopping failure as time lapse for evacuation would be zero

N.B.-Detail maps are available in State Dam Safety Office,Odisha

Type your text


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Annexure -4 Emergency Level Action Data Sheet

General

Observation

Specific Observation Emergency

Condition

Level

Emergency Action Equipment,

materials &

supplies

Seepage

When the seepage is not excessive and the seepage

water is clear without sediment.

BLUE

1) Record the findings and photograph the area. Closely check entire embankment for other seepage areas.

2) Use wooden stakes or flagging to delineate seepage area.

3) Always measure the seepage and flow

rate on a regular and frequent basis. 4) The seepage should be checked for

turbidity.

None

New, seriously rapid increase of

flow rate of seepage at toe, on

the slope of embankment,

abutments. Cloudy appearance

of seepage.

ORANGE

1) Continue24-hr. surveillance.

2) Emergency Planning Manager will observe the conditions in site periodically and provide decision support as appropriate.

3) Initiate emergency lowering of the

Dozer, shovels,

source of fill

material.


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reservoir. 4) Construct a large ring dike around the

seepage area.

Serious seepage at toe, on

slope of embankment,

abutment. Incontrollable muddy

water flowing, failure of the dam

is imminent.

RED

1. Downstream evacuation. 2. 2.Employ all available equipment to

attempt to construct a large ring dike around the seepage area.

Dozer, shovels,

source of fill

material.

Sand Boiling Small boils, no increase of water

flow, flowing clear water.

BLUE

1) Closely check all of downstream toe,

especially in the vicinity of boil for

additional boils, wet spots, sink holes or

seepage.

2) Closely monitor entire area for changes

or flow rate increases.

3) Small sand boiling may also be

controlled by providing d/s berms

beyond the toe of the dam

None

Large or additional boils near

previously identified ones,

increasing flow rate, carrying

soil particles.

ORANGE

1. When large sand boiling is observed, then record the reservoir's water surface elevation, and approximate the sand boil elevation.

2. Continue24-hr. surveillance. 3. Photograph and record the size and

depth of the exit, or outlet opening.

Sandbags


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4. Measure the flow rate. 5. Construct sandbag ring dikes around

boils. Sandbags should be placed high enough to stop soil particles from moving, if possible, but not to prevent water movement.

Rapidly increasing size of boils

and flow increasing and muddy

water.

RED 1) Downstream evacuation.

2) Employ all available equipment to attempt to construct a large ring dike around the boil area.

Cracking Numerous cracks in the crest

that are slowly enlarging,

especially, those perpendiculars

to the centerline of the dam.

BLUE 1) Inspect crack and carefully record crack location, length, depth, width, and other pertinent physical features.

2) Continue to monitor routinely the embankment crest for evidence of further cracking.

3) Effectively seal the cracks with suitable material at the crest's surface to prevent infiltration by surface water to prevent the infiltration by the surface water.

4) Cracks parallel to the centerline indicate a slide. Follow remedial action for slides.

Measuring tape,

Dozer, shovels,

source of fill

material.

Large cracks in the crest that is

rapidly enlarging, especially,

that perpendicular to the

ORANGE Same as above Dozer, shovels,

source of fill

material.


Page 32

centerline of the dam.

If the depth of the cracking

appears to extend below the

reservoir level.

RED

Same as above Dozer, shovels,

source of fill

material.

Depressions Probe the floor of the depression

to determine whether or not

there is an underlying void. An

underlying void is indicative of a

sinkhole.

BLUE

1) Photograph and record the location, size,

and depth of the depression.

2) Frequently observe the depression to

ensure it has stopped developing.

3) Consult a qualified dam safety

professional to figure out the cause of

the depression if it is severe, or if it

progressively worsens.

Dozer, shovels,

source of fill

material.

Sinkholes

Sinkholes with corresponding

seepage anywhere on the

embankment or downstream

from the toe.

BLUE

Initiate 24-hour surveillance. Construct

sandbag dike around the seepage exit point

to reduce the flow rate. Start filling

sandbags and stockpile near sinkhole.

Dozer, shovels,

pumps.

Large sinkholes with

corresponding seepage

anywhere on the embankment

or downstream from the toe.

ORANGE

Continue monitoring and remedial action as

described above, utilize sandbags to

increase the freeboard on the dam if

necessary.

Sandbags, dozer,

pump.

Sinkholes rapidly getting worse,

seepage flowing muddy water

Downstream evacuation. Utilize all available

equipment and personnel to attempt to


Page 33

and increasing flow. RED construct a large ring dike around the area.

Settlement Settlement of crest of

embankment that is progressing,

especially adjacent to concrete

structures or if any

corresponding seepage is

present.

BLUE

Initiate 24-hour surveillance. Mobilize all

available resources for repair operations to

increase freeboard. Fill and stockpile

sandbags. Identity any boils near settlement

points for flowing material and pursue action

for boils.

Sandbags, dozer,

shovels, sources of

fill material.

Settlement of crest of

embankment that is rapidly

progressing especially adjacent

to concrete

structures or if any

corresponding seepages is

flowing muddy water or

increasing flow.

ORANGE

Continue monitoring and remedial actions

as described above. Use sandbags to

increase the freeboard on the dam if

necessary.

Sandbags, shovels,

dozer, source of fill

material.

Progressing settlement that is

expected to degrade the

embankment to reservoir level.

RED

Downstream

evacuation. Utilize all

available equipment and personnel to build

– up the crest in the area that is settling.

Identify any boils near settlement points for

flowing material and pursue action for boils.

Sandbags.

Rapidly Rising

Lake

Lake level rising and rain

continuing. BLUE

Initiate 24- hour

surveillance of lake level and rainfall.

Generate inflow forecasts every 12 hours.


Page 34

Overtopping Water flowing over the dam and

lake continuing to rise. No

significant erosion of

downstream embankment.

ORANGE

Prepare for evacuation. Continue

monitoring. Generate inflow forecasts every

3 hours.

Dozer, fill material,

sandbags.

Water flowing over the dam and

lake continuing to rise and

significant erosion of

downstream embankment with

development of head- cuts

encroaching on the dam crest,

or significant movement of

sections of concrete portions of

the dam.

RED

Immediate evacuation. Dam failure is

imminent or ongoing.

Cameras.


Page 35

FORM 1 UNUSUAL OR EMERGENCY EVENT LOG

(TO BE COMPLETED DURING EMERGENCY) Dam Name: Nesa District: Mayurbhanj When and how was the event detected? : Weather Conditions: General Description of the emergency situation: Emergency Level determination Made by:

Actions and Event Progression

Date Time Action/event

Progression

Recorded by


Page 36

Annexure -5

Supplies and Resource

The following equipment and supplies may be necessary for use during a dam

emergency. Contact information for contractors who can provide the following item during

an emergency is listed below.

List of the operator

Sl.No. Name of

operator Designation Residential Address Machine

Contact

No.

1. Kuaran Majhi JCB Operator

(Owner)

At/P.O.Nanda Basa

Po-Surudajasipur

Dist.- Mayurbhanj

JCB 9556601394

2. Chaitanya

Hansdah

Dozer

Operator

(Owner)

At-Jojagada P.O.-

Bhitarmnda

Dist.- Mayurbhanj

Dozer 8018152082

3. Gopal Sardar Operator

(Owner)

At-Dubula Beda

P.O-Surudajasipur

Dist.- Mayurbhanj

Tipper

Water

sprinkler

9437531371

4. Bikram Soren Operator

(Owner)

At-Suruda

P.O: Surudajasipur

Dist.- Mayurbhanj

Poclain 7205243137

5. Bhogla

Murmu

Tipper

Operator

(Owner)

At:Kesargadia

P.O:Ukam,

Dist.- Mayurbhanj

Tipper 9938821871

List of machinery required for construction activities at emergency site

Sl. No. Description of Equipment No.

1. Electric Pump sets 5 HP with accessories 5 No.s

2. Poclains 2 No.s

3 Tippers 15 No.s

4. Generator Sets 3 No.s

5. Compressors 3 No.s


Page 37

6. Concrete Mixer 3 No.s

7. Concrete Vibrators 3 No.s

8. JCB machine 2 No.s

9. Crane 30T, Capacity 1 No.

10. Water Sprinkler 2 No.s


Page 38

Annexure -6 Sample Public Announcements

Note: These messages are communicated to downstream residents to alert the public of

imminent danger. Messages can be communicated via radio, television, bulk SMSs of

local mobile networks and other media outlets.

Announcement for “ Watch” Condition ( BLUE Emergency Level )

The Department of Water Resources, Odisha has declared a BLUE Level “Watch”

condition for Nesa dam, Project Identification Code OR10MH0067 as of [time and date].

[Briefly describe the problems or condition.]. Although there is no immediate danger of

the dam failing a possibility now exists that the dam will fail if the remedial measures are

unsuccessful [Describe what actions are being taken to monitor and correct the

situation.]. Addition news will be made as soon as it is received.

Announcement for a Probable “ Failure” Condition ( ORANGE Emergency Level )

Urgent! This is an emergency message. The Department of Water Resources, Odisha

has announced that Nesa dam, Project Identification Code OR10MH0067 is probably

going to fail [Describe what actions are being taken to monitor and control the situation.]It

is possible that the dam will fail in [# # ] hours. Residents in low lying areas along the

river should prepare for immediate evacuation. Addition news will be made as soon as it

is received.

Announcement of an Impending “ Failure” Condition (RED Emergency Level )

Emergency! This is an emergency message. Nesa dam, Project Identification Code

OR10MH0067 is going to fail at any moment. The residents should immediately vacate

the low lying areas or ( indicate the specific towns /villages to be evacuated according to

the expected scenario). The flood waters have already reached [Highway] and [Road].

Addition news will be made as soon as it is received.

Announcement of an Ongoing “ Failure” Condition (RED Emergency Level )

Emergency! This is an emergency message. Nesa dam, Project Identification Code

OR10MH0067 failed at [time and date]. The residents should immediately vacate the

low lying areas or ( indicate the specific towns /villages to be evacuated according to the

expected scenario). The flood waters have already reached [Highway] and [Road].

Addition news will be made as soon as it is received.


Page 39

Annexure -7

Salient Feature

Sl.

No. Attribute Value

1 Name of Dam Nesa Dam

2 River Nesa

3 Nearest city/town Baripada

4 District Mayurbhanj

5 State Odisha

6 Purpose Irrigation

7 Completion year 1981

8 Basin Name Subarnarekha

9 Seismic Zone Zone-II

10 Dam type Homogenous Earthfill

11 Length of dam(m) 730.00

12 TBL ( m ) 266.00

13 Width of Dam at Top ( m) 5.00

14 Max height above foundation (m) 18.00

15 Type, length & crest level of spillway Cascade Type Drop Spillway, 100.00m ,

263.00m.

16 Type, number & size of spillway gates. Diversion weir

17 Total Spillway capacity of all bays (cumec) 314

18 Energy Dissipation Arrangement Yes

19 Design flood(cumec) 280(Original),364(Revised)

20 Catchment Area (Sq Km) 24.61

21 Submerged Area (Th. Ha.) 0.169

22 FRL (m) 263.00

23 MWL(m) 264.5

24 Free Board(m) 1.5

25 Dead storage level(m) 257.15

26 Gross Storage Capacity (Mm3) at FRL 7.80

27 Reservoir Spread Area (Ham) at FRL 183.70

28 Gross Command Area (GCA) (ha) 1602.40

29 Culturable Command Area (CCA) (ha) 1202.55

30 Annual Irrigation Potential (ha) 1572.00


Page 40

Annexure -8

Annual EAP Evaluation Checklist

Was the annual dam inspection conducted?

Yes

No

If yes, has the EAP been revised to include any signs of failures observed during the inspection?

Yes

No

Was weed clearing, animal burrow removal, or other maintenance required?

Yes

No

If yes, describe actions taken and date:

Was the outlet gate operable?

Yes

No

If no, describe actions taken and date:

Does the Notification Flowcharts require revision?

(Note that revision of the contact information will not require EAP approval; however, the revised contact information pages will need to be redistributed as replacement pages.)

Yes

No

If yes, list the dates of the contact information revision and redistribution:

Was annual training or a tabletop drill conducted?

Yes

No

Circle: training drill

Date conducted:

Are inspection and training records included in the EAP?

Yes

No

Was the EAP reviewed? Yes

No

If yes, review date:

Were changes required to the EAP?

Yes

No

If yes, date of revised EAP approval:

___________________________________________________ __________________________

[Name and Title of Appropriate Manager for Owner] Date


Page 41

Annexure -9

Plan Review and Update

This plan will be reviewed and updated annually and tabletop drills will be carried out at least

once every five years. Document these reviews below.

Date of review: ___________________ Participants:






Page 42

Annexure -10

Training Record

Use this form to record training sessions. File the completed form in the appropriate Annex

of the EAP. All items in the EAP should be thoroughly reviewed during training.

TRAINING LOCATION:

DATE: TIME: INSTRUCTOR:

CLASS SIGN-IN:

Type of simulation Conducted: Circle Emergency Type:

Emergency water release

Watch condition

Possible dam failure

Imminent dam failure

Actual dam failure

Comments, Results of Drill:

Revisions Needed to EAP Based on Results of Drill?

Yes No If yes, list revisions required:

Project ID Code: OR10MH0067 Prepared for Action Plan/Emergency Action Pl… · Odisha State Disaster Management Authority Name : Shri Pradeep Kumar Jena Title: Managing Director Mobile

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