Project Control Tools

7/31/2019 Project Control Tools

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Mimoune [email protected]

http://www.plannertuts.com/author/minoune-djouallah/
mailto:[email protected]://www.plannertuts.com/author/minoune-djouallah/http://www.plannertuts.com/author/minoune-djouallah/http://www.plannertuts.com/author/minoune-djouallah/http://www.plannertuts.com/author/minoune-djouallah/http://www.plannertuts.com/author/minoune-djouallah/mailto:[email protected]


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The purpose of this presentation is thedescription of the process for Project Controls(covering engineering, procurement andconstruction) for the execution small size

projectsThe tools are developed as database systems,with a clear separation between datasets andreports.Excel was used for simplicity, but for moredata integrity it is advisable to use RDMS (Like MS Access )


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The approach used in this presentation :There is no real time integration or one system tomanage the different process.instead every process is managed using a separatetool, the integration is done using well definedinterface.The data generated from different process isintegrated in one place to generate Reports, curves,and dashboards.All the stakeholder must agree before the start ofthe project on the interfaces and the level of thedetails and integration between the differentprocess.


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WBS : Work Breakdown structure.CBS : Cost Breakdown structure.AREA : a geographic division of the plant.Workpackage is a group of deliverables.- Construction: Group of items ( building, piperack).

- Engineering : Group of drawing.- Procurement : Group of equipment, material etc.Task_Code is a standard activity with efficiency andphysical quantitySCOPE_ID is the business rule primary keyIt is a concatenation of Area, Task_Code and

WorkpackageSteps is further detail of Task_code to basic activities


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L1 : the project.L2 : Phase (General, Engineering, Procurement,Construction, Precommissioning,Commissioning, Start-up, Handover.


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L4 : Milestones, ManagementL5 :- Milestones are split between contractual

Milestones and Project Milestones.- Management is split between the different

Department output for the project.


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L4 : DisciplinesL5 : Work Packages


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L4 : Subcontract, Long lead items, Disciplines (auxiliary, Civil ) and Bulk Materials.L5 : Work Packages ( group of equipment)


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L4 : ZoneL5 : AreaL6 : Work Packages


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L4 : systems


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SCOPE: provide The whole scope of work(EPC),including manhours and quantitiesSchedule : Time Management ( Planning software)PRT : Progress reporting and tracking, excel

tool to managed update progress and reportingTime_Sheet : The manhours spent in Construction. Job Card : detailed Progress report at level 5DPR : Document Progress Register.PSR : Procurement status report.Cost : Cost Control is managed by Separate tool.


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Task_Code Descipline Task Class Unique identifier

Level L1 L2 L3 XXXXXX XX XX XX

Example CV1020 CV 10 20 Civil Concrete Works Foundation Civil Works

CV1060 CV 10 60 Civil Concrete Works Pipe support Civil Works

Task_Code : is a unique six digit Code.It is the concatenation of Discipline, Task Classand a unique identifier

The efficiency per Task_Code is a based on ahistorical data of the company.


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SCOPE_ID

SCOPE ( Budget manhours, Quantities, weightage tothe client as by the contract revenue)

ConstructionITEM List

DocumentProgressRegister

ProcurementStatus Report

SCOPE_IDSCOPE_ID

ConstructionProductivity

database

Master Schedule Level 4

SCOPE_ID

ContractValue


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PRT (Progress Reporting and Tracking)Weekly

Planning software (Weekly, Or Monthly)

Progressreport

SCurve

Invoice

SCOPE_ID

Timesheet

ProductivityInternal Report

Cost

Dates byCBS

WBS

Job Card

Procurementregister

Engineering

Register


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Planning software is used only to manage time, by using the CPMcalculation.In the initial baseline, load the physical quantities to level yourproduction output.A hammock can be used to split an Activity assigned toSCOPE_IDThe Frequency of updating the schedule, depend if you want togenerate a Forecast curve, Weekly or Monthly.The actual start, actual finish ( the facts) are imported from PRT.There is no magic formula to generate remaining duration, talk tothe guy doing the work, he is the best one to provide thisinformation.

After scheduling, the new forecast dates are exported to PRT, togenerate the forecast data.Any planning tool can be used (MS Project, Primavera, etc).Never Ever input dates directly in Excel !!!!!


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Cost control is a separate process.The cost breakdown structure is implementedusing the activity codes in the planning software.The spread of cost by cost account is done usingthe dates from the schedule.PRT generate progress report by CBS, it should beconsidered as an approximation, as progress basedon cost weight and revenue weight are little bitdifferent.It is important to avoid the use the best guess methodin distributing cost data.The more CBS is detailed the more the distributionis accurate.


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The Primary Progress reports for the client arebased on the WBS.For different audience, there is a different

reports.1. By Contractor.2. By discipline.

3. By Work Package4. By systems.


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Separate datasets from the reports.Never Hard Code a reportUnderstand your Primary key.

Use codes, standardize your codifications.Always prepare and generate data as database.Pivot table in Excel is very powerful reportingutility.Automatize your workflow, manual data entryis a waste of time.Use both WBS and activity codes for maximum

flexibility in reporting.


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