Project Construction of 5 star hotel

Deluxe construction of Five star Hotel

Submitted To: Muhamamd Wasim

Submitted By:

M.Farhan JavedAmina Nawaz

Federal Urdu University Islamabad

Project charter

Project Title Construction of 5 star hotel

Project Sponsor (OPIC)

Date Prepared 12/11/2015

Project Manager Amina Nawaz .Ali Imran

Project Customer VVIP class of Pakistan and foreigners

Explanation• Project Purpose or Justification

It has been observed that now a day moreand more trend of hostelling has been found intwin cities. Hence it’s creating a businessopportunity for many organization in nearfuture its gone be a profitable business field.therefore we have selected a place blue areanear OGDCL because there is not any five starhotel on this site and hence it is selected f as asite for constructing five star hotel

• Project Description:• As it is five star hotel the main elements are

location, spacing, design, stories and classes (economy, VIP, VVIP) these are the division of classes or the way of customization. blue area near OGDCL will be the location it has three stories with electronic security systems .the main focus should laid on the services, security, cookery, design and the main theme of hotel “make people feel luxurious”

• Project and Product Requirements:• This project require a huge funding, the mission

is to stand in the regime of PC, Marriot etc. For competing these we have to give something extra to our customer in the shape of good and convenient location , best attractive out look of hotel it refers to designing and hiring architect ,latest technology installation for security etc.

• Acceptance Criteria:• The acceptance criteria which is given is that all

requirement should be fulfill which are the need of or which are the feature of five star hotel so that it can compete with other hotels in future

• Initial Risks:• Documentation risk regarding the location of hotel,

developing the team, for architecture designing, technological risk regarding installation of technology where to purchase, how to install, finding of technological expert.

Project Objectives Success Criteria Person ApprovingScope:    For these project milestones is location, fulfilling technological need, security system, interior and exterior designing

Project manager will measure the performance by using AON, AOA and Gantt chart techniques

The name or position of the person that can sign off on the scope objective.

Time:    Goals are hiring architecture, developing construction teams etc.

On Saturdays of every month performance will be measured and gap will be founded.

Cost:    Budgeting range is from Dollar will be the currency  

Quality:    Quality eng, will hire for the short contract to examine quality issues according to the customer need

If this hotel will meet all requirement of five star hotel it would consider as successful project

Other:    All features should be according to the need of five star hotels. providing extra satisfaction to their customer

Performance of project will be measured in terms of planned cost and time

Summary Milestones

Milestones Due date

• Lay out design 02/19/2012

•  Material 03/01/13 (cement, steel iron, wood)• Machinery 04/18/12• Foundation 04/19/13• Floors 03/06/15• walls 05/28/13

Con……………………..

• Plumbing , ceiling , lighting 05/20/14

• Services(lifts, heating, cooling,techonollogical)• Technological installation• Doors installation 07/31/15

Staffing Decisions:• Project manager will have authority to hire, fire and

can take all necessary action which are needed.

Budget Management and Variance:• No variance has been found till project ends

• Technical Decisions:• Project mgr. can take all Technical decision

regarding construction by consulting with quality engineer and can take necessary action.

• Conflict Resolution:• Conflict resolution is very challenging job hence

project mgr. will address conflicts in accordance with the supervisor of team.

• Escalation Path for Authority Limitations:• Any problem which occurs outside the authority of

project mgr. in this case project mgr. will refer problem to line manager

• Project planning• Sponsors are On Jan 1, 2012, the Overseas Private Investment

Corporation (OPIC) and the• Government of Pakistan concluded a memorandum of

understanding pledging their mutual support for the construction of a 5-star international hotel in Islamabad, managed by . OPIC President and CEO Dr. Ali Imran and Pakistani Minister of

• Foreign Affair Amna Nawaz signed the memorandum in a ceremony at Fuuast cafe. OPIC anticipates providing up to $5,000,000 in financing and political risk

• Insurance to the project. The 200-room deluxe hotel will be made.

• Ali &co International Corporation will serve as the hotel operator.

• Ali&co will provide technical services during the design and construction of the hotel, training and recruitment of the hotel staff prior to the hotel opening, and will manage the hotel after its opening.

• The project will also engage the services of three leading Turkish construction

• companies—Tepe Group, Yuksel, and Limak.

• Technical Description 

• This hotel building will accommodate the following facilities:

• Lobby, café, bar, and administrative facilities• 150-seat restaurant• Deluxe single and double rooms• Sports center• Security building• Infrastructure works include:• Electrical wiring• Sewage and wastewater system• Gas pipes• Plastic water pipes• Centralized heating and hot water• Power generator

• Project Site• The hotel will be built in Blue Area Islamabad.

• Project Status/Timeline• The construction phase will begin in the second

half of 2012 and take approximately (Four years) to complete.

• Equipment and Services

• The consortium is especially interested in purchasing and importing required hotel

• Interior furnishings, fixtures, equipment, and security installations, which will likely include the following:

• Headboards and mattress sets• Chairs and sofas• Desks and tables• Audio visual equipment• Cooking appliances• Mirrors and art• Lamps and lighting fixtures• Elevators

• Security systems (cameras, alarms, electronic and metal detectors, etc.)

• Gates and perimeter walls• Curtain rails• Balustrade• Wine racks• Fireplaces• Plumbing• Heating and ventilation• Automated climate control system• Computers and hospitality sector specific

software (electronic booking and reservation systems)

• Gym equipment (weightlifting machines, etc.)• Swimming pool design and equipment

• Project Financing• OPIC anticipates providing up to $5,000,000 in

financing and political risk insurance for the project. The remainder of the financing will be provided by private investors.

• Conclusion• Project team has successfully completed project

of five star hotel. • They desire to get full proof security system,

furnishing, and fixtures.

• Roles and Responsibilities Project Committee consists of : • construction manager and representatives of

users affected by the project (middle management or higher)

• Membership is about 5 people• Approves the preliminary analysis report,

architecture report, implementation report and all other project deliverables

• Approves the project plan and the release plan• Monitors project evolution through regular

project reviews• The management level user most directly

concerned with the system being developed

• Reports to the project committee• Assigns the user personnel needed to support

the development team in the preparation of functional specifications and other work

• Reviews the preliminary analysis report, the architecture report and the implementation report.

• Approves the functional specifications and the definition of data elements and project

• Project Manager:

• A very dynamic and warmed with good management skills

• Reports to the project committee• Heads the development team• Builds the development team• Co-ordinates the development, activities, and may

participate in some of them i.e. preliminary analysis

• Prepares the project plan and release plans and submits them to the project committee for approval

• Approves the group plans• Prepares the project reviews and presents them

to the project committee• Conducts progress reviews with the group leaders• Conducts change management meetings• Conducts meetings dealing with outstanding

issues

Development Team:• Architecture Group: • Responsible for developing the preliminary

analysis deliverables• Responsible for developing and updating all

architecture deliverables• Must define the mandate and initiate the work

of each development group• Provides all support needed by the development

group• Responsible for reviewing several development

deliverables including:• unit process functional specifications• optimisation of facets

• Database Administration Group: • Administrative unit responsible for corporate

level database administration• Assigns database administrators to the

project• Responsible for physical data modelling

dictionary entries, to ensure integrity of all data

• Computer Operations Group: • Administrative unit responsible for operating

the organisations computer systems• Participates in production architecture (final

phases)• Co-ordinates the use of data processing

resources for production and development• Assists the users

Management Support Services: • This assisted by two support groups: the

administrative support group and the control and organisation support group

• Assists the project manager in preparing the release plans

• Assists the development group leaders in preparing group plans

• Participates in progress review and in meetings relating to change management outstanding issues

• Assists the project manager in identifying the project team’s organisational needs

• Participates as needed in implementing solutions to project team needs i.e. writing procedures, work methods, etc.

• Administrative Support Group: • Responsible for providing the development

team with administrative support• Reports to the management support services

group leader since most of the work comes from this group

• Control and Organisation Support Group:

• Made up of construction manager and site manager responsible for providing the development team with control and organisation support.

• When necessary, one member can be appointed the person responsible for the group

• Reports to the management support services group since most of its work comes from this group.

• Development Group:

• Made up of a group leader, construction manager, site manager and users

• A multidisciplinary group whose mandate is to develop the deliverables related to a set of functions in a particular release

• Responsible for the functional design and construction phases of the system functions assigned to it

• Supports users and computer operations group during the implementation phase

Roles and Responsibilities by Type of Human Resource 

• Functional Analyst: • Responsible for producing the optimisation of

facets (data subjects) and the unit process functional specification

• Responsible for the definition of data elements and the user guides

• With the construction manager, reviews the main specifications derived from the functional specifications for which he/she is responsible

• Responsible for the design and documentation of functional test:

• Description of functional test groups

• Construction manager:

• Responsible for providing the following documentation items:

• Description of project units• Definition of project communication data• Hostel specifications• Production run specification• Instructions• Reviews construction components produced by

site manager• Supports site manager in project• Supports functional analysts and users in

functional tests, material tests and implementation

• Site manager:• Responsible for materials and components in

project• Responsible for unit tests• Supports analysts and users in functional tests,

site tests and implementation

• Procedures and Methods Analyst:• same as functional analyst but for manual unit

processes.

• Scope Definition • Establish requirements for 5 star hotel

Islamabad project • Identify current resources available • Identify current materials available (if any) • Modify requirements to meet project goal

• Planning • Plan the effort required to complete system• Plan work schedules• Plan tasks• Assign tasks to personnel• Plan duties• Assign duties to personnel• Plan costs based on established requirements

• Execution and Control• Implement plan to meet objectives• Monitor progress on a regular basis• Control tasks and work schedules through the

WBS• Alter work schedule when need arises• Investigate and resolve problems • Report progress to management and

stakeholders regularly

• Review and Evaluation• Ensure products and plans are evaluated • Access evaluation results and summarize • Produce documentation on the complete project

process.

Technical aspect

• Situation Survey• Define current system • Document work flow• List current inputs and outputs• Define mission critical tasks

• Study of Existing Systems• Analysis of current system• Analysis of current resources and requirements.

work break down structure WBS

Explanation• 5 Star

1.1Place selection 1.1.1.1Blue Area

1.1.2Area 1.1.3Approval

1.1.3.1 Gov of pak 1.1.3.2 international authority

1.2 Planning 1.2.1 Management Planning 1.2.2 Designing 1.2.3 Constriction 1.2.4 Floor 1.2.5 Cost

1.3 Material 1.3.1 Estimate 1.3.2 Supplier 1.3.3 contract 1.3.4 Quantity

1.3.4.1 Brisk 1.3.4.2 Mud 1.3.4.3 Concrete 1.3.4.4 sent 1.3.4.5 wood 1.3.4.6 iron 1.3.4.7 glass 1.3.4.8 marble

1.4 Management1.5 Security

Technical Description

• Project Site • The hotel will be built in Blue Area Islamabad.

• Project Status/Timeline• The construction phase will begin in the second half of 2012 and take

approximately 4 years to complete.

• Headboards and mattress sets• Chairs and sofas• Desks and tables• Audio visual equipment• Refrigerators, stoves, and other appliances• Mirrors and art• Lamps and lighting fixtures• Elevators• Security systems (cameras, alarms, electronic and metal

detectors, etc.)• Gates and perimeter walls

• Curtain rails• Balustrade• Wine racks• Fireplaces• Plumbing• Heating and ventilation• Automated climate control system• Computers and hospitality sector specific software

(electronic booking and reservation systems)• Gym equipment (weightlifting machines, etc.)• Swimming pool design and equipment

• Project Financing• OPIC anticipates providing up to $5,000,000 in financing

and political risk insurance for the project. The remainder of the financing will be provided by private investors.

• Conclusion• Ali&co has completed project successfully.• Customers of this hotel need full proof security system,

luxurious furnishing, and fixtures.

Roles and Responsibilities

• Project Committee: • Made up of the construction manager and representatives of

users affected by the project (middle management or higher)• Membership is about 5 people• Approves the preliminary analysis report, architecture report,

implementation report and all other project deliverables• Approves the project plan and the release plan• Monitors project evolution through regular project reviews• The management level user most directly concerned with the

system being developed• Reports to the project committee

• Reviews the preliminary analysis report, the architecture report and the implementation report.

• Approves the functional specifications and the definition of data elements and project

• Approves user guides• Approves the project plan and the release plans• Settles differences that may arise between users and people

working on the project• Approves any change of plan with • Sets priorities for change requests affecting the schedule and

may refer this to the project committee

• Database Administration Group:

• Administrative unit responsible for corporate level database administration

• Assigns database administrators to the project• Responsible for physical data modelling dictionary entries, to

ensure integrity of all data

• Computer Operations Group:

• Administrative unit responsible for operating the organisations computer systems

• Participates in production architecture (final phases)• Co-ordinates the use of data processing resources for

production and development• Assists the users • Takes over releases at production cut-over

• Implementation of Solution• Installation (New technology like latest

machinery)

• Delivery of Solution• Training Staff• Documentation

Activities

Time required for completion

(days)

Starting time

Ending timeCost

resources required

1.     Initial work49

01/01/12 02/19/12$100,000

Establish requirements for 5 star hotel Islamabad project

Modify requirements to meet project goal 59

02/19/12 04/18/12

Plan tasks 47 04/18/12 06/04/12Define mission critical tasks 43 06/04/12 07/17/12

Plan duties 59 07/17/12 09/14/12Identify current resource available 39 09/14/12 10/23/12

2. SURVEY 35 10/23/12 11/27/12 $200,000 3.     Excavation 55 11/27/12 01/21/13 $400,000

4.     Buy material 39 01/21/13 03/01/13 $200,000 5.     foundation 49 03/01/13 04/19/13 $100,000

6.     Build outside Wall 39 04/19/13 05/28/13 $100,000 7.     Structure of building 259 05/28/13 02/11/14 $200,000 8.Install interior plumbing 51 02/11/14 04/03/14 $100,000 9.Install exterior plumbing 47 04/03/14 05/20/14 $100,000 10. Install interior electrical 43 05/20/14 07/02/14 $200,000

Activities

Time required for

completion (days)

Starting time

Ending timeCost

resources required

1.     Initial work59 07/02/14

08/30/14$1 00,000

12.install wallboard

13. Install exterior sanding 69 08/30/14 11/07/14 $2 00,000

14.Paint exterior 119 11/07/14 03/06/15 $1 00,000

15.Install flooring 59 03/06/15 05/04/15 $1 00,000

16.Paint interior 59 05/04/15 07/02/15 $2 00,000

17.Install exterior doors 29 07/02/15 07/31/15 $1 00,000

18.Install interior doors 39 07/31/15 09/08/15 $1 00,000

19.Install roofing 29 09/08/15 10/07/15 $5 00,000

20.Install equipments and interior furniture 65

10/07/15 12/11/15$4 00,000

• Resource Allocation• Resource Schedules will be maintained in the

MS Project Plan located in the project directory and maintained on daily basis. all project team members will report their activities to their team leader on a daily basis so information can be kept current. The MS project plan will be the only valid schedule.

• Budget Allocation• Allocation of money will be handled by PM as

needed to cover salary and material purchases. $5,000,000 will be allocated at beginning of project to cover the necessary material purchases and the following budget money will be allocated to cover work per day performed by project staff.

• Schedule Control Plan• In order to better track the work completed

Milestones are further broken down into small work. Control mechanisms are designed to measure the progress of work completed through comparisons of actual to planned progress based on weekly and monthly status reports. In accordance with the Reporting Plan. The schedule requires review and approval of the Change Control Board at the end of each phase of the project.

• Budget Control Plan• Baseline budget is documented in the

Estimation Plan. Control mechanisms measure comparisons of actual to planned expenditures and the cost of inch pebbles completed and report expenditures as outlined in the Reporting Plan.

• Quality Control Plan• Quality control is an integral part of the project

and it is controlled by the team of expert quality engineers. construction engineer will head the all team members

• Reporting Plan• The Reporting Plan establishes standards for

the frequency of reporting and the recipients of reports. By following the standards set forth in the plan, subjective decisions about reporting are eliminated, and any events causing delay in the project will be reported up the ranks. Reporting and Information .

• Flow Matrix of information• The Reporting and Information Flow Matrix

below explains the standard schedule for meetings and reporting. Conditions are included for both the projects that are on schedule and for projects that are off-schedule based on reporting requirements or as perceived by the project manager to be at risk

Status Action Weekly Monthly Quarterly

Take these actions when no risk events are present.

Status Meetings Project Team MeetingPM Meeting

Committee Meeting

Upon request or as needed

Reports Inch pebbles completed previous cycle and Details of scheduled completions for next week.

Summary of standard reports

Summarised monthly reports due each quarter

Take these actions when risk events are present

Earned Value off baseline by 10% or any perceived risk present

Project Manager brings news to opic for appropriate action

Any report where Earned Value is off baseline by 15%

Project Executive Meeting Called. PM to meet with opic is briefed on project status.

• Risk Management Plan• The purpose of the Risk Management Plan is to

identify, analyze and rank risk Factors. Once factors have been identified then these will be analyzed for impact and consequences and ranked accordingly plans will be put in place for contingencies and tracking and control measures will be put in place. Risk management is an ongoing task, as influencing conditions a rarely stagnant during the course of the project.

• Risk Identification• For the 5 star hotel blue area Islamabad Project

we have identified two main areas of risk. The loss of key personnel, this could involve personnel being recruited to another employer or project, or the long-term illness of an individual. Funding could be withdrawn from the project due to other priorities.

• Risk Analysis• The risks will be analyzed according to the

ternary Level Model of risk.• Loss of key personnel - Loss of key personal

would prove to difficult to replace during the course of the project. This would severely affect the project schedule due to the small size of the team; loss of more than one member could put the whole project at risk. Given current market conditions for PM resources the likelihood of being recruited has diminished, but still can’t be ignored

• Risk Planning• The highest risk to the project is the loss of a

key member of the project team. Team members should be advised as to their critical role in the project's success and should be committed to the success of the project. Keeping the objective clear in everyone mind will be priority.

• Risk Tracking• Miss. Amna Nawaz will be responsible for the

Monitoring of the Likelihood of team members leaving the project. He will monitor market employment conditions and Team morale on a scale of 1-5 these values submitted to the project Manger prior to the weekly Status meeting and results will be track throughout the project.

• Risk Control• If it becomes apparent that the factors that

affect the loss of team members are on the rise, steps should be taken to ensure that team members remain committed to the project.

• Problems Resolution Plan• This plan documents the Defect Resolution

activities that will be used by the project team during the implementation construction of hotel for the tourist. This plan defines what will be put under Defect Resolution, who will be involved in the Defect Resolution process, and what procedures are to be used.

• Objectives• Identify items to be used with the Defect

Resolution plan and the scope of Defect Resolution activity on this project. Identify the roles and responsibilities of those involved in the Defect Resolution process.

• Describe the processes and procedures to be used in resolving defects in this project.

•Scope • Controlled Items• Defect Resolution will be used on this project to

handle defects or problems found in the 5 star hotel projects. The following documents are to be used in conjunction with the Defect Resolution Plan:

• Technical Process Plan • Configuration Management Plan • 5 star hotel project Design Document • Test Plan .

• Defect Resolution Activities• Defect Resolution will work with the Team

members to: • Ensure that any defects or problems that are

found with project personnel, structure, and input material etc, is handled in the correct manner.

• Ensure that defects are documented properly and filed with the Defect Resolution manager on a per issue basis.

• Ensure that documented defects are re-tested and all associated modules are re-tested.

• Defect Resolution Manager• The Defect Resolution Manager is responsible for

handling all documented defects, working with project Team Members to ensure defect resolution and provide re-testing to affected modules.

• Team Members• Team Members will ensure that all fixes are

documented properly. Team Members will work with the Defect Resolution Manager to ensure that all fixes are implemented in the 5 star hotel Islamabad project and that all documents are updated prior to testing and final delivery of the 5 star hotel Islamabad project of construction of hostels.

• Processes and Procedures• When a defect is encountered by the testing

team the Testing Manager should document the issue and send the issue to the Defect Manager who will ensure that the Development team Manager is made aware of the defect so that his team can resolve the issue, once the resolution is implemented and documented the Development team Manager will send the resolution back to the Defect Manager.

• Communication Plan• The project team will maintain a schedule of

monthly meetings. All workgroup members, subgroup members, project owners and other who have expressed interest are included in the CC list for meeting agendas and meeting notes. If a particular meeting is not needed, it will be cancelled. The workgroup chair/project manager will report progress to the following groups at their request:

• Coordinating Committee • Policy Board • Advisory Council • Key stakeholder organizations will be kept

abreast of the progress of the workgroup through their representatives on the workgroup.

• It is expected that workgroup members will provide presentations about the project at various venues. Individual task teams will work closely on a weekly or daily basis while completing specific tasks.

• Issues Management • As issues arise within the project, each team

will determine if the issue is significant enough to report it to the Project Manager. The Project Manager, in consultation with the Team Lead, will decide if the issue should be reported to the full Workgroup. If so, the collaborative work site will be used as a place to describe and track issues

• Project procurement management:• Procurement will be provided according to the

need of project team. material will be purchased by quality engineers and construction engineers. Process of procurement or purchasing will run in the same manner as project manager directs and also costing will be according to the mentioned cost in costing process

• Closing of procurement:• All contracts will close out as project finishes.• Proper document done and final report of procurement

will presented by project manager.• Remaining material will properly handover to

managemet.

THE END