Program Review Guidelines Submission andPresentation of Program Review Curriculum Committee October 2015.

Program Review

GuidelinesSubmission andPresentation of Program Review

Curriculum Committee

October 2015

What is Program Review? Evaluation and assessment of your

program’s overall effectiveness• What are the mission/goals of your program?

• How does your mission contribute to the mission and priorities of the College and District?

• Do you see any trends in student success, retention anddemographics?

• Do you see any trends in course and/or program SLO assessment results?

• What are the greatest strengths of your program?

• What are your future needs?

Why do Program Review? It’s an integral piece of the planning, prioritization, and budget processes, and is used to make various decisions pertaining to programs.

It’s the basis for College and District long range educational and facilities planning.

Systematic and rigorous Program Review helpsmaintain the integrity of the College.

It meets accreditation standards.

APP, ALUR, and CPR

Annual Program Plan (APP) : Submitted annuallyAdministration Leadership Unit Review (ALUR) : Submitted annually

Comprehensive Program Review: Submitted every 6 years

The Annual Program Plans can be seen as “stackable,” thereby providing a cumulative basis for completing the six year comprehensive Program Review.

Basic Content of the CPR (aka the Self-Study)

• What the program provides students and what they should know and be able to do at the completion of the program(i.e. program mission + Program Student Learning Outcomes).

• Effectiveness of the program in meeting its PSLOs.

• Most notable aspects of the program (i.e. program strengths).

• Parts of the program that need modification, expansion or improvement.

• Plan of action to advance and improve the program.

• NOTE: The CPR should be collaboratively prepared by members of a program/service area

The CPR Action Plan

• Based on your analysis of assessment data, identify proposed changes or next steps.

• If you have identified issues regarding any student population(s) disproportionality impacted or underperforming (in terms of student success, retention, and/or demographics), please describe how you plan to address those issues.

How to Locate Your PreviousProgram Review

Go to Comprehensive Program Reviewwebsite:http://www.skylinecollege.edu/programreview/index.php

On “Overview” page, go to:Program Reviews Submitted 2008 - 2015

Comparing the New Self-Study with

the Previous Self-Study A revised self-study document was approved by

the CC in November 2013

A greater emphasis on summarizing and analyzing SLO assessment results at the course, program, and institutional level

A TracDAT PSLO report is required

Suggested Timelines and Dates

to Remember Phase 1: October – NovemberPlanning, Review of Data Needs, and Creating a Plan of Action

Phase 2: November – MarchData Acquisition and Writing of Early Self-Study Drafts

Phase 3: March – AprilFinalize the Self-Study and give Program Review Presentation

PLEASE NOTE: March 21, 2016: CPR document due in Instruction Office

April 6, 2016: Program Review Presentations IApril 20, 2016: Program Review Presentations II

Access CurricUNET to review each piece of all course outlines to make sure that all information about each course in your program is accurate and up-to-date.

Sections commonly updated: lecture content, SLOs, catalog description, representative assignments, textbooks.

At the very least, for transfer and CI-D purposes, update your textbooks. Texts should have a publication date within 5 years of the COR’s original submission date or update date.

Make sure that all course SLOs on CurricUNET andTracDat are identical.

REVIEWING AND UPDATING COURSE OUTLINES

SUBMIT A MODIFIED COURSE PROPOSAL (i.e. a Course Modification) FOR EVERY COURSE

• The required method to conduct the review of your courses is to submit a “Modified Course Proposal” for every course.

• Limit your course modifications to five courses per Curriculum Committee meeting.

• Spread your course modifications among two or more Curriculum Committee meetings:

Submit on CurricUNET by January 25, 2016 for the Feb. 17 CC meeting.

No more than 5 courses.

Submit on CurricUNET by February 8, 2016  for the March 2 CC meeting. No more than 5 courses.

Submit on CurricUNET by February 22, 2016 for the March 16 CC meeting. No more than 5 courses.

SUBMIT A MODIFIED COURSE PROPOSAL (i.e. a Course Modification) FOR EVERY COURSE

• Submit a course modification even if you aren’t making any changes to the COR. (This is how the CC knows the program faculty has reviewed every course for CPR. Also, the COR is given a new update date -- fall 2016).

• The only exception: any COR (new course or modified course) that went before the CC in the 2015-16 academic year and has an effective date of fall 2016.

• If you have more than 15 courses to review/update, start submitting your updates in November 2015 and/or early January 2016, and finish by February 22, 2016.

SLOs for leveled and sequenced

courses Leveled courses: FITN 334.1: Yoga IFITN 334.2: Yoga IIFITN 334.3: Yoga III

CHEM 234 Chemistry ICHEM 235: Chemistry II

Sequenced courses:

When creating levels or variations of courses each course “must be distinct and have different student learning outcomes for each level or variation.”

(State Chancellor’s Office, Credit Course Repetition Guidelines, p. 26)

Banking Courses If a course has not been offered for 3 consecutive academic years,

it should be either banked or deleted.

Banking: to temporarily deactivate a course

A course may remain banked for up to 3 consecutive academic years. During the 3rd year, faculty must decide to start offering the course again, or delete it.

(Check with Jacquie Escobar before banking any courses so that she may advise you of any impact on articulation agreements.)

To reactivate a course that's been banked, submit a modified course proposal in CurricUNET.

Deleting Courses

Deleting: removes a course from the College catalog and any associated programs, and removes all articulation agreements for that course

To start offering a course again that’s been deleted, it must be go through the new course proposal process.

Experimental Courses(courses offered on a trial basis)

Experimental Courses (680 and 880 courses)can be offered for no more than 3 semesters.

After an experimental course has been offered more than once in the same academic year, it must be submitted to the CC for approval as a regular course, or be discontinued.

Completing the Self-Study The Self-Study form is found at the Comprehensive Program Review website:

http://www.skylinecollege.edu/programreview/index.php

Go to: “Directions and Forms”

For information on completing the Self-Study, click on: “Comprehensive Program Review Introduction (Directions for Completing Forms)”

I strongly recommend printing pages 8- 11 of the directions.

For the Self-Study document itself, click on:“Comprehensive Program Review Self- Study and Supporting Forms (Complete Packet)”

The Self-Study is a PDF file that you can complete on your computer (Adobe Acrobat Professional or Adobe Pro required).

Save your self-study as a PDF file. (File – Save As– PDF)

File name = program name_PR_year. For example: Mathematics_PR_2016

Submitting the Self-Study

Print 4 copies of the signed report

Use 8 1/2” by 11”paper

Use black ink

One side only

Deadline to submit CPR:Monday, March 21, 2016

Send 4 printed copies, with the signed original, to the Instruction Office (4-310)

Email a digital copy to Maria Norris (Instruction Office) and Aaron McVean (PRIE)

[email protected]

[email protected]

Executive SummaryCover Sheet Requirements

Name of discipline Date of submission Signatures of all full-time department faculty Cover Sheet Write-Up

• program mission and goals

• three most significant strengths of the program

• three most significant suggestions for enhancement, needs, and/or projected improvements for the program

• short summary of findings

Need Help?

Curriculum Committee Members -- Listed at:http://www.skylinecollege.edu/curriculumcommittee/members.php

Aaron McVean (Dean, PRIE) Karen Wong (Coordinator of

Institutional Effectiveness) Dennis Wolbers (CC co-chair)• John Ulloa (CC co-chair)

Comprehensive Program Review Website:

http://www.skylinecollege.edu/programreview/index.php

DON’T HESITATETo Ask

for Assistance!

Presentation Guidelines & Suggestions

For those presenting in March 2016

Presentations

Time Limit

• Maximum TENminutes

• Five additionalminutes for questions

Presenters

• One or two presenters

Style of Presentation

Lecture PowerPoint Slide show Pre-taped video

Electronic classroom (4-301) Computers Internet Access Image projection White board

If needed, please contact Kamla Bucceri (Media Technician) at x4142,

or Roger Marcelo (Media Coordinator) at x4148for short training on the equipment.

Suggested PresentationContent:

1. Describe what the program provides students and what students should know and be able to do at the completion of the program.

2. Describe how effective the program is in meeting its learning outcomes.

3. Describe the most notable aspects of the program.

4. Describe the parts of the program that need modification, expansion, or improvement.

5. Describe your plan of action to advance and improvethe program.

Points to Remember

Ten minute limit on presentation

Five minutes of questions

Limit presentation to2-3 presenters

Summarize yourfindings

REMEMBER!

Presentations April 6

April 20

Room 4-301

We arelooking

forward toyour

presentations!