Program Management Using MS Project Server 2003 Frank Douvry PMP.

Program Management Using Program Management Using MS Project Server 2003MS Project Server 2003

Frank Douvry PMPFrank Douvry PMP

AgendaAgenda

• Program Management problemProgram Management problem– Old SolutionOld Solution– New SolutionNew Solution

• Inter-project DependenciesInter-project Dependencies– Old SolutionOld Solution– New SolutionNew Solution

Program Management Program Management ProblemProblem

• How do you manage a program?How do you manage a program?– Many projectsMany projects– What visibility do you needWhat visibility do you need– Allow project managers some dignityAllow project managers some dignity

• Track Key Milestones Track Key Milestones

• Track Key Issues and RisksTrack Key Issues and Risks

Old SolutionOld Solution

• Master ProjectMaster Project– Insert all projects into one Insert all projects into one – Manage the Master projectManage the Master project– Coordinate updates to projectsCoordinate updates to projects

• Allowed program manager a view of Allowed program manager a view of entire programentire program

• Cumbersome to manageCumbersome to manage

New SolutionNew Solution

• Program ScheduleProgram Schedule– Identify the Key Milestones Identify the Key Milestones – Create a program level schedule containing Create a program level schedule containing

only those milestonesonly those milestones– Make project milestones dependenciesMake project milestones dependencies

• Does not duplicate resourcesDoes not duplicate resources

• Only managing Key MilestonesOnly managing Key Milestones

• Any changes at project level are reflectedAny changes at project level are reflected

Program Schedule ViewProgram Schedule View

• Key milestones onlyKey milestones only

• Save the scheduleSave the schedule

Program Schedule ViewProgram Schedule View

• Create Master project and insert Create Master project and insert program scheduleprogram schedule

Program Schedule ViewProgram Schedule View

• Insert other schedules as wellInsert other schedules as well

Program Schedule ViewProgram Schedule View

• Show links being madeShow links being made

Program Schedule ViewProgram Schedule View

• Show view of program schedule with Show view of program schedule with linkslinks

Program Schedule SaveProgram Schedule Save

• Save program schedulesSave program schedules

• Save individual schedulesSave individual schedules

• DO NOT SAVE MASTER SCHEDULEDO NOT SAVE MASTER SCHEDULE

Program Schedule ViewProgram Schedule View

• Show Baseline view with varianceShow Baseline view with variance

Program Schedule ViewProgram Schedule View

• Show Baseline view with varianceShow Baseline view with variance

Program Schedule Issue Program Schedule Issue ViewView

• Show Issues at program schedule Show Issues at program schedule levellevel

• Discuss having to input all Discuss having to input all information againinformation again

Program Schedule Issue Program Schedule Issue ViewView

• Show how to get link information Show how to get link information from original issuefrom original issue

Program Schedule Issue Program Schedule Issue ViewView

• Show new program issue with linkShow new program issue with link

New Solution Wrap-upNew Solution Wrap-up

• Program ScheduleProgram Schedule

• Does not duplicate resourcesDoes not duplicate resources

• Only managing Key MilestonesOnly managing Key Milestones

• Any changes at project level are Any changes at project level are reflectedreflected

• Issues do not have to be re enteredIssues do not have to be re entered

Inter-project Dependency Inter-project Dependency ProblemProblem

• Tasks from one project dependent on Tasks from one project dependent on tasks in anothertasks in another

• Need to know when things change Need to know when things change

Old SolutionOld Solution

• Inter-project LinksInter-project Links– Hard to manageHard to manage– Circular LinksCircular Links

• Program manager out of the Program manager out of the communicationcommunication

• All projects in link need to openAll projects in link need to open

New SolutionNew Solution

• Give Get scheduleGive Get schedule– Manages all inter-project dependencies Manages all inter-project dependencies – Visible at the Program levelVisible at the Program level– Allows quick identification of circular Allows quick identification of circular

referencesreferences– Reduces project opensReduces project opens

Project 1 ViewProject 1 View

• Identify milestone/task that is Identify milestone/task that is successor of task in another projectsuccessor of task in another project

Give/Get ViewGive/Get View

• Show schedule with get Show schedule with get milestone/give milestone and linkmilestone/give milestone and link

New Solution Wrap-upNew Solution Wrap-up

• Give Get scheduleGive Get schedule– Manages all inter-project dependencies Manages all inter-project dependencies – Visible at the Program levelVisible at the Program level– Allows quick identification of circular Allows quick identification of circular

referencesreferences– Reduces project opensReduces project opens

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