Program Governance 101 Program Governance · Program Governance 101 Module 1: The Basics Teresa Gilbert, Facilitator ... Mid 1990’s: Early Head Start Programs in every state in

8/31/2011

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Teresa Gilbert, FacilitatorTeresa Gilbert, FacilitatorTeresa Gilbert, FacilitatorTeresa Gilbert, Facilitator

Program GovernanceProgram GovernanceProgram GovernanceProgram Governance101101101101

Module 1: The Basics

Teresa Gilbert, FacilitatorPathways to Excellence, LLCwww.teresagilbert.com

Program Governance101


Program GovernanceProgram GovernanceProgram GovernanceProgram Governance101101101101


Module 2: Roles & Responsibilities

Module 3: The Federal Monitoring Review

Module 4: The Performance Standards

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HANDOUTS

� PowerPoint slides

� National structure

� Head Start regions

� Terms & Definitions

� The World of Acronyms

SESSION 1: THE BASICS

Objectives:Objectives:Objectives:Objectives:

� To become acclimated to the Head Start

structure

� To understand the overall goals, philosophies

and purpose of Head Start

� To learn the basics of Governing Body and

Policy Council presence in Head Start

SESSION 1: THE BASICS

TOPICS WE WILL COVER

� National Organizational Structure

� Program Design & Management

� Boards and Councils

� History/Overview of Head Start

� Comprehensive Services Overview

� Definitions/Terms

� Program Options

� Head Start Goals & Philosophies

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WHAT IS PROGRAM GOVERNANCE?

•General oversight of a Head Start program

•Management & Fiscal

•Effective policies and procedures

•All stakeholders involved in decisions

•“Shared decision-making” terminology

NATIONAL ORGANIZATIONAL

STRUCTURE

STRUCTURE

� Federal to local

�Department of Health & Human Services

� Administration for Children & Families

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STRUCTURE

� Federal to local

�Department of Health & Human Services

� Administration for Children & Families

�Office of Head Start (OHS)

� Regional offices

� Local grantee

� Local delegate

STRUCTURE

� What is your structure?

�What is the name of your grantee?

�Do you have any delegates?

�Where does Head Start fit into the larger

picture of your agency?

�Who is your Executive Director?

�Who is your Head Start Director?

�What questions do you have about your

local structure?

PROGRAM DESIGN & MANAGEMENT (PDM)

WHAT IS IT?

� How programs:

�Design

�Manage

� Implement

� Provide comprehensive services

� Ensure compliance

�Maintain high quality

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BOARDS & COUNCILS

•Grantee vs. Delegate

•Governing Board/Body

•Policy Council (Grantee level)

•Policy Committee (Delegate level)

•Parent Committee

HEAD START’S HISTORY

� 1965: Summer program

�War on Poverty

� Served children 3-5

� Grown to full day/full year program

� 1971: Home-based

HEAD START’S HISTORY

� Mid 1990’s: Early Head Start

� Programs in every state in the nation

� Currently serves nearly 1 million people

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A LOOK AT COMPREHENSIVE SERVICES

COMPREHENSIVE SERVICES

� Education

� Health

� Nutrition

� Special Needs/Disabilities

� Mental Health

� Parent Involvement

� Social Services

� Transportation


� Education

� Individualized

� Learning through play

� Academic

� Lesson plans

� Incorporate variety of learning

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� Health

�Well-child

�Medical home

� Screenings

�Medications

� Emergencies


� Nutrition

� Percentages

� Family style meals

� Planning


� Special Needs/Disabilities

� Inclusive

� Least restrictive environment

� 10% enrollment

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� Mental Health

� Prevention

� Professional

�Well-being

� Serving family



�Hallmark

� Parents as first teacher

� Partnership


� Social Services

� Resources

� Extra help

� Advocacy

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� Transportation

� Regulations

� Safety

� Contracted/Provided

PUTTING IT ALL TOGETHER

� Education

� Health

� Nutrition

� Special Needs

� Mental Health


� Social Services

� Transportation

A HEAD START DICTIONARY

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CRITICAL TO KNOW

NEED TO KNOW

NICE TO KNOW

(VARIES DEPENDING ON YOUR ROLE)

CRITICAL TO KNOW

� PROGRAM OPTIONS

� COMMUNITY ASSESSMENT

� COMMUNITY REPRESENTATIVE

� DEVELOPMENTALLY APPROPRIATE PRACTICES

� HEAD START vs EARLY HEAD START

� CHILD & ADULT CARE FOOD PROGRAM

� DEFICIENCY

CRITICAL TO KNOW

� GOVERNING BODY

� GRANTEE/DELEGATE

� HEAD START ACT

� PROGRAM PERFORMANCE STANDARDS

� IN-KIND

� ON-SITE FEDERAL MONITORING

� ONGOING MONITORING

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CRITICAL TO KNOW

� AGE ELIGIBILITY

� PARENT COMMITTEE

� POLICY COUNCIL

� SELF-ASSESSMENT

� AVERAGE DAILY ATTENDANCE

� CODE OF FEDERAL REGULATIONS (CFR)

CRITICAL TO KNOW

� AUDIT

� BYLAWS

� GRANT APPLICATION CYCLE

� PROGRAM SPECIALIST

THE WORLD OF ACRONYMS

� ACF

� ADA

� CACFP

� CDA

� CFR

� CA

� CAA/CAP

� DAP

� EHS

� ECLKC

� FPA

� FY

� HSAC

� IEP

� IFSP

� LRE

� LEA

� MSPB

� PIR

� QIP

� RO

� T/TA

� HHS

� DHHS

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THE WORLD OF ACRONYMNS

� ACF: Administration of Children & Families

� ADA: Average Daily Attendance

� CACFP: Child & Adult Care Food Program

� CDA: Child Development Associate

� CFR: Code of Federal Regulations

� CA: Community Assessment

� CAA/CAP: Community Action Agency/Program

� DAP: Developmentally Appropriate Practices

� EHS: Early Head Start


� ECLKC: Early Childhood Learning & Knowledge Center

� FPA: Family Partnership Agreement

� FY: Fiscal Year

� HSAC: Head Start Advisory Committee

� IEP: Individualized Education Plan

� IFSP: Individual Family Service Plan

� LRE: Least Restrictive Environment

� LEA: Local Education Agency


� MSPB: Migrant & Seasonal Program Branch

� PIR: Program Information Report

� QIP: Quality Improvement Plan

� RO: Regional Office

� T/TA: Training/Technical Assistance

� DHHS: Department of Health & Human Services

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PROGRAM OPTIONS

� Center Based

� Home Based

� Combination

� Family Child Care

� Variations

GOALS & PHILOSOPHIES

HEAD START’S GOAL

� To bring about a greater degree of social competence in children.

� By social competence is meant the child's everyday effectiveness in dealing with his environment both now and in the future.

� Social competence takes into account the relationships of intellectual development, physical development, mental health, nutritional needs, and social needs.

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PHILOSOPHY OF HEAD START

� Each child is a unique individual

� Child benefits from comprehensive services

PHILOSOPHY OF HEAD START

� The child’s entire family must be involved

� Foster social competence

� Improve health/physical abilities

�Encourage self-confidence

�Enhance communication skills

�Establish patterns for success

� Increase family’s ability to relate to each other

�Enhance sense of self-worth


Program Governance 101Program Governance 101Program Governance 101Program Governance 101


Program Governance 101 Program Governance · Program Governance 101 Module 1: The Basics Teresa Gilbert, Facilitator ... Mid 1990’s: Early Head Start Programs in every state in

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