Program Book FINAL 3

Elizabeth Caverly Leterrius Walton

Elizabeth Diliberti

Holly Saunders Monica Mishakis

Elizabeth Caverly Leterrius Walton Elizabeth Diliberti

Holly Saunders Monica Mishakis

Who We Are .............................................................. 4 West Midland Family Center ................................... 6 Mission Statement ................................................... 9 Goals and Objectives ............................................ 10 Estimated Animation Plan .................................... 12 Actual Animation Plan ........................................... 13 Meeting Minutes ................................................... 14 Estimated Budget ................................................. 15 Actual Budget ........................................................ 16 Marketing .............................................................. 18 Sponsorships ......................................................... 20 Risk Management ................................................. 22 Pizza-Eating Contest ............................................. 24 Silent Auction ........................................................ 26 Evaluations ............................................................ 28 Registration ........................................................... 31 Staff Reflections .................................................... 32 We Did It ................................................................. 35

Hi! My name is Elizabeth Caverly and I am currently a junior at Central Michigan University, with a major in Commercial Recreation and Event Management and a minor in Hospitality. I am from Brighton, Michigan and absolutely love my hometown, but I’m really excited to graduate and find a job in a big city like New York, Chicago, or Los Angeles. Looking down the road, my dream job is to be apart of the team

that plans the Four Seasons Around the World trip, which happens once in the spring and once in the fall. It wasn’t until our event had ended that I knew this was something I wanted to do for the rest of my life; the feeling I got once we had successfully executed the event was amazing and something that I want to get used to.

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My name is Leterrius Walton. I am a senior at Central Michigan University majoring in Sports Management and minoring in Recreation. I am a student athlete here at CMU, playing a role on the football team as a three-year starter. I have dedicated my time volunteering several times with Special Olympics, the American Red Cross, and also local senior citizen homes. With my major, I wish to pursue a career as an athletic director or facilities manager at the collegiate level.

My name is Monica Mishakis and I am pursuing a degree in Public Relations and minors in Event Management and Leadership. I am currently in my third year at Central Michigan University. Throughout the process of planning and hosting our event, I was mainly responsible for the operations of the event. I was the group member responsible for

securing the venue and securing the band. I was also responsible for all of the communications between our venue and the team; this included securing the date, the time, and the drink and food specials that would help benefit our charity. I managed finding sponsorships throughout the entire process and worked on marketing as well. Some other tasks I was responsible for were finding the photographer, developing the budget, and risk management. I was also in charge of communicating with the t-shirt company and creating the sponsor slideshow presentation that played throughout the event. Enduring all of this was a great indicator that I am pursuing an education in something that I am extremely passionate about. Ultimately, I aspire to one day be involved in planning large-scale events, such as music festivals because it allows me to blend my love for event planning and music into one.

Hi, my name is Holly Saunders. I am a junior at Central Michigan University and I am a Community Recreation major. For our event, I was able to make the charity baskets and also had the opportunity to talk with the West Midland Family Center and have them become our charity. I have worked for Grand Blanc Parks and Recreation for eight years and

LOVE my job – I love working with people! Through my job, I have had the amazing opportunity to help run an autism day camp and that is one of the most rewarding experiences of my life. I am excited to graduate from Central Michigan and start my career!

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My name is Elizabeth Diliberti and I am currently a junior at Central Michigan University. I am majoring in Commercial Recreation and Event Management and minoring in Hospitality Service Administration. In high school, I was very involved in student council and worked on planning over 150 events a year. In my sophomore year, my council and I were fortunate enough to be able to plan the Michigan Student Council State Conference for over 1,000 students. It was this opportunity, as well as the multiple smaller events I worked on, that got me interested in event

management. One of my favorite aspects of event planning is dealing with the numerous details that go into planning an event. Because of this, one of my majoring tasks working on A Slice of Splice was thinking about the details of the event, such as the budget, risk management, and designing the t-shirts. I was also in charge of formatting all of the assignments. Another one of my tasks was working on the various publications for the events, such as: flyers, evaluations, waivers, banners, and this program book. In the future, I look forward to graduating from Central Michigan and stepping out of my comfort zone to grow as an event planner. My dream job is to work on events at the national level. I also hope to get a degree in graphic design in the future, as I really enjoyed working on the publications for this event.

The West Midland Family Center (WMFC) was originally built as Greendale Elementary School in the early 1930s. The school closed in 1964 and remained vacant for ten years, leaving the community without a place to assemble for recreational and social events. In the mid-1970s the community felt the distinct lack of a gathering place. Phyllis Breedlove, the eventual founder and first Director of the WMFC, suggested that the old, abandoned elementary school be renovated by community members, for the recreational use of all.

After the transformation from educational facility to community center was complete, the WMFC began offering night-school classes as well as youth and adult activities. As more and more community members visited the

center, the building became too small for its needs. With the help of a $1.8 million donation, the WMFC built a new 20,500 square foot facility and purchased a 27-acre park, which featured baseball diamonds, playgrounds,

and basketball courts. In 2000, the WMFC facility endured another transformation, which nearly doubled the size of the original center.

With this $2.8 million expansion, the center was able to add new classrooms, a computer lab, a second gymnasium, and an outdoor swimming pool, allowing more room for old and new programs.

Today, the WMFC serves as a non-profit organization for West Midland County. The center receives its funding from various sources – such as United Way, special grants, and partner agencies – ensuring that it will make the

largest impact possible in the county. The MWFC hopes to improve quality of life for all residents by creating recreational opportunities, encouraging life-long learning, and strengthening the family unit.

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Recreation Programs

Fitness Programs

• Fitness Room • Aerobics Classes • Zumba • Martial Arts Classes • Basketball • Batting Cage Rentals

Aquatics Programs

• Swimming Pool • Aqua Aerobics • Lifeguard Program

Chi ldren’s Programs

Preschool Programs

• Preschool • Food Programs • Childcare

Children’s Programs

• Summer Adventure Program

• After School Programs • Childcare • Food Programs

High School Programs

• College Opportunity Program

• Teen Coalition

Senior Programs

Senior Programs

• Greendale Senior Center

• Senior Activities • Walking in the Gym • Senior Fitness

Program • Meals on Wheels • Exercise Classes • Holiday and Special

Events • Guest Speaker

Sessions

Family Programs

Family Support

• Barrier Breakers • Free Clothing Room • Emergency Food

Pantry • Christmas Help for

Families in Need Parent Education

• Playgroup • Moment-Making

Mondays • Family Camp at Camp

Nevati • Family Counseling

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Most contact with the West Midland Family Center was done over

the phone, but occasionally Holly would

stop into the center.

This is the e-mail we received from the West Midland Family Center

verifying their agreement to participate in A Slice

of Splice.

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Contact Information

Stacey Urbani [email protected] (989) 944-1413

4011 W. Isabella Road, Shepard,

Michigan, 48883

Logos:

To host a benefit concert for Central Michigan University students, to provide $300 worth of scholarship funding and financial support for the children of the

West Midland Family Center.

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We are going to raise $300 to donate to the West Midland Family Center • We will raise money by getting donations from sponsors

• We will raise money by collecting donations at the entrance of our event • We will raise money by hosting a silent auction at our event

• We will raise money by charging a fee to participate in our pizza-eating contest We were able to meet and exceed this goal by raising $900. We accomplished this because we had a donation table at our event, hosted a silent auction, and charged an entry fee of $7 for the pizza-eating contest. We also asked family and friends for donations, as well as spectators at the event. The Cabin also offered a drink special and we received $1 from every $3-You-Call-It sold.

We are going to have 125 spectators who attend our benef it concert

• We plan to hand out flyers across campus the week of the event • We will create a Facebook page that allows us to invite people to the event

• We will post information about the event on Twitter • We will have Splice promote the event

• We will add the event to the CMU Event Calendar Based on the number of evaluations returned, we had 80 spectators at our event. However, every participant did not fill out an evaluation, so we estimated that we had around 150 participants. We could have gotten a more accurate count if we found a better way to encourage participants to fill the evaluations. We could have improved this number by posting more flyers around campus and advertising the event in different, more creative ways.

We are going to have 12 items in our si lent auction • We will collect gift cards from restaurants in Mount Pleasant

• We will collect football apparel and merchandise from the Central Michigan University Football Team • We will collect silent auction objects from some of our sponsors

• We will get gift cards from the Central Michigan University Bookstore

We had a total of 12 baskets in our silent auction. We were able to accomplish this goal by collecting gift cards from restaurants and stores in the Mount Pleasant area. We also collected several donations from Central Michigan University Athletics. We also supplemented the items received from sponsors with purchases to make the basket more full. We combined the gift cards and other donations with our purchases, to create a variety of baskets.

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We are going to have 10 part icipants in our pizza-eating contest • We will advertise the contest on flyers around Central Michigan University’s campus • We will post about the contest on social media sites, such as Facebook and Twitter • We will encourage guests at our event to participate in the pizza-eating contest

• We will encourage people to enter the contest by offering a $50 Visa gift card to the winner

We had 11 participants in our pizza-eating contest. We were able to accomplish this, mostly, by advertising the contest by word-of-mouth. We did also encourage people to sign-up at the event. We could have gathered more people to participate if we held the contest towards the middle of our event, when there were more people in attendance, as opposed to having it at the beginning.

We are going to have 10 sponsors

• We will visit stores around the Mount Pleasant area, explain our event and charity, and ask if they would be interested in sponsoring us

• We will tell them how we will advertise their company or brand during the event • We will inform them that all donations and profits will be donated to the West Midland Family Center

• We will post flyers about our event around Central Michigan University’s campus and Mount Pleasant with our contact information on it, so potential sponsors may contact us

We had 20 sponsors for our events. We got these sponsors by contacting businesses, mainly restaurants, around Mount Pleasant and asking for donations and sponsorships. We also asked for sponsorships from people we already had relationships with, such as CMU Athletics. We provided flyers to potential sponsors with information about A Slice of Splice, the West Midland Family Center, and ways they could help. This flyer was an efficient way to inform potential sponsors about our event, and gave them something to look over if they needed time to consider a potential sponsorship.

We are going to collect 75 clothing items to donate to the West Midland Family Center

• We will set up boxes around Central Michigan University’s campus and Mount Pleasant before the event • We will have a clothing donation box set up at The Cabin before the event and on the day of the event

• We will donate our own clothing items • We will ask family members and relatives for clothing items

After further planning, we decided that collecting clothing was not a major focus of ours. We gathered up some clothing items from family and friends and were still able to donate 87 items of clothing to the West Midland Family Center.

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9:45 pm – 9:47 pm Pizza-eating contest ends and winner announced (Liz C)

9:47 pm – 10:00 pm Clean up from pizza-eating contest begins (Liz D, LT, Monica)

9:50 pm – 9:51 pm West Midland Family Center speaker introduction (Holly)

9:51 pm – 9:55 pm West Midland Family Center speaker 9:55 pm – 9:57 pm Silent auction announcement 9:57 pm – 10:00 pm Splice introduction (Monica) 10:00 pm Splice begins playing 10:15 pm – 10:25 pm Walk around with donation bucket 10:30 pm – 10:40 pm Pass out evaluation forms 11:00 pm – 11:10 pm Splice takes a break 11:00 pm – 11:05 pm Silent auction and 45 minutes left of

event announcement 11:05 pm – 11:07 pm Announce collection of evaluation forms 11:10 pm Splice resumes playing 11:15 pm – 11:17 pm Pass out another round of evaluation

forms 11:20 pm – 11:30 pm Walk around with donation bucket 11:40 pm Silent auction ends 11:40 pm – 11:45 pm Silent auction results tallied 11:45 pm Splice stops playing 11:45 pm – 11:50 pm Silent auction winners announced (Liz C) 11:50 pm – 11:55 pm Silent auction money collected and items

distributed 11:55 pm – 11:57 pm Announce collection of evaluation forms

and thank everyone for coming 12:00 am Event ends 12:00 am – 12:30 am Tear down decorations and tables

6:30 pm Arrive at The Cabin 6:32 pm – 6:40 pm Unload supplies 6:40 pm – 6:50 pm Set-up donation table 6:50 pm – 7:00 pm Set-up silent auction table 7:00 pm – 7:15 pm Set-up pizza-eating contest tables 7:15 pm – 7:30 pm Hang banners 7:30 pm – 7:45 pm Set-up various decorations 8:15 pm Volunteers arrive at The Cabin (Liz C) 8:35 pm Pass out t-shirts to volunteers (Liz C) 8:35 pm – 8:45 pm Go over animation plan with volunteers 8:45 pm PowerPoint begins on big screen 9:00 pm Event starts 9:00 pm Registration for pizza-eating contest

begins 9:00 pm Silent auction opens 9:05 pm – 9:10 pm Pizza-eating contest announcement and

event introduction (Monica) 9:15 pm Registration for pizza-eating contest ends 9:15 pm Splice arrives at The Cabin 9:17 pm Give kitchen pizza count for the pizza-

eating contest 9:20 pm – 9:25 pm Pass out waivers to participants for pizza-

eating contest 9:25 pm – 9:30 pm Event introduction (Monica) 9:25 pm – 9:55 pm Splice sets up on stage 9:30 pm West Midland Family Center speaker

arrives 9:35 pm – 9:40 pm Collect waivers for pizza-eating contest 9:40 pm Pizza-eating contest begins

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9:33 pm – 9:36 pm Set out pitchers of water for pizza-eating contest

9:35 pm Pizza-eating contestants take seats 9:41 pm Bring out pizzas from kitchen 9:45 pm Announce pizza-eating contest 9:46 pm Pizza-eating contest begins 9:51 pm Pizza-eating contest ends 9:52 pm Pizza-eating contest winner announced 9:51 pm – 9:54 pm Clean pizza-eating contest tables 9:54 pm Jeff Tanner (WMFC speaker) announced 9:54 pm – 9:56 pm Jeff Tanner speaks 9:56 pm – 9:57 pm Silent auction announcement 9:57 pm – 10:01 pm Pass out evaluation forms 10:05 pm – 10:10 pm Pick up evaluation forms 10:06 pm – 10:11 pm Splice warms up 10:13 pm Splice begins playing 10:20 pm – 10:30 pm Walk around with donation buckets 10:30 pm – 10:55 pm Mingle amongst the crowd and answer

questions 10:55 pm – 10:59 pm Group picture taken 11:00 pm Splice takes a break 11:01 pm – 11:02 pm Silent Auction and $3 You-Call-Its

announcement 11:15 pm Volunteers leave 11:16 pm Splice restarts playing 11:20 pm – 11:30 pm Walk around with donation buckets 11:27 pm Evaluations forms passed out 11:38 pm Last call for silent auction announcement 11:45 pm Silent auction closes 11:45 pm – 11:48 pm Silent auction results tallied 11:52 pm Splice stops playing 11:55 pm Silent auction results announced 11:55 pm – 12:05 pm Silent auction items passed out 12:05 pm Event ends 12:10 pm – 12:45 pm Tear down decorations and tables

6:30 pm Arrive at The Cabin 6:31 pm – 6:33 pm Talk with The Cabin staff 6:33 pm – 6:41 pm Unload supplies 6:41 pm – 6:45 pm Bring in silent auction baskets 6:45 pm – 7:02 pm Finish arranging silent auction baskets 7:02 pm – 7:32 pm Finish silent auction signs 7:07 pm – 7:16 pm Tape table tents together 7:16 pm – 7:18 pm Set out table tents 7:16 pm – 7:25 pm Tape silent auction signs onto baskets 7:25 pm – 7:30 pm Set-up charity board and donation table 7:35 pm – 7:45 pm Set-up silent auction table 7:42 pm – 7:52 pm Set-up pizza-eating contest table 7:55 pm – 8:35 pm Hang banners by silent auction table 7:56 pm – 8:10 pm Set out balloons on silent auction and

donation tables 8:10 pm – 8:12 pm Set out silent auction items 8:15 pm Splice arrives and begins set-up 8:15 pm – 8:22 pm Pizza arrives for volunteers and staff 8:15 pm Volunteers arrive 8:21 pm Give kitchen estimated pizza count for

pizza-eating contest 8:25 pm – 8:32 pm Go over animation plan and jobs with

volunteers 8:35 pm – 8:43 pm Finish hanging banners 8:36 pm First pizza-eating contestant arrives 8:50 pm – 8:54 pm Compile list of pre-registered pizza-eating

contestants 9:00 pm Event begins, silent auction opens, and

pizza-eating contest registration opens 9:03 pm PowerPoint set-up 9:05 pm – 9:23 pm Pizza-eating contestants registered and

waivers passed out and collected 9:17 pm Photographer arrives 9:25 pm – 9:26 pm Pizza-eating contest announcement 9:25 pm – 9:30 pm Add chairs to pizza-eating contest table

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Date Time in/Time Out Acitivty Members Present Running Total 08/29/13 2:50 pm – 3:15 pm Event Ideas Liz, LT, Liz, Monica, Holly 25 09/03/13 3:05 pm – 3:15 pm Event Ideas Liz, LT, Liz, Monica, Holly 35 09/05/13 3:00 pm – 3:15 pm Finalize Event Ideas and Name Liz, LT, Liz, Monica, Holly 50 09/10/13 2:45 pm – 3:15 pm Program Plan Worksheet Liz, LT, Liz, Monica, Holly 80 09/12/13 3:00 pm – 3:15 pm Charity Ideas Liz, LT, Liz, Monica, Holly 95 09/16/13 2:50 pm – 3:15 pm West Midland Family Center – Assignment 1 Liz, LT, Liz, Monica, Holly 120 09/16/13 7:00 pm – 8:40 pm Mission Statement, Goals, and Objectives Liz, LT, Liz, Monica, Holly 220 09/19/13 3:00 pm – 3:15 pm Sponsor Flyer Liz, LT, Liz, Monica, Holly 235 09/26/13 2:45 pm – 3:15 pm Press Blurb – Assignment 2 Liz, LT, Liz, Holly 265 10/03/13 2:55 pm – 3:15 pm Disucss Possible Sponsor Locations Liz, LT, Liz, Monica, Holly 285 10/08/13 2:00 pm – 3:00 pm Gathering Sponsors Liz, LT, Liz, Monica, Holly 354 10/09/13 7:10 pm – 8:00 pm Flyers Liz, LT, Liz, Monica, Holly 395 10/10/13 2:40 pm – 3:00 pm Budget Worksheet Liz, LT, Liz, Monica, Holly 415 10/15/13 3:00 pm – 3:15 pm Discuss Sponsors and Marketing Liz, LT, Liz, Monica, Holly 430 10/16/13 7:00 pm – 8:00 pm Flyer Edits – Assignment 3 Liz, LT, Liz, Monica, Holly 490 10/22/13 2:00 pm – 3:15 pm Animation Plan Liz, LT, Liz, Holly 565 10/23/13 5:00 pm – 6:10 pm Logistics and Animation Plan Liz, LT, Liz, Monica, Holly 635 10/28/13 6:00 pm – 7:00 pm Logistics, Details, and Animation Plan Liz, LT, Liz, Monica, Holly 695 10/30/13 5:30 pm – 7:00 pm Silent Auction Baskets Liz, LT, Liz, Holly 785 11/03/13 5:30 pm – 7:00 pm Finalize Details and Risk Management – Assigment 4 Liz, LT, Liz, Monica, Holly 875 11/21/13 3:00 pm – 3:15 pm Program Plan Discussion Liz, LT, Liz, Monica, Holly 890 11/25/13 5:30 pm – 7:00 pm Program Book Discusion Liz, LT, Liz, Monica, Holly 980

Total Time: 980 Minutes; 16 Hours 20 Minutes  

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Items Quantity Cost per Item Total Cost Event Costs

Splice Bar Tab 20 $3.00 $60.00 Flyers 75 $0.68 $51.00 Pizzas 10 $5.99 $59.90

Posters 25 $5.99 $149.75 Table Cloths 7 $2.00 $14.00

Balloons 8 $2.00 $16.00 Donation Bowls 3 $5.00 $15.00

T-Shirts 11 $4.00 $44.00 Trifold Board 1 $10.00 $10.00

Cardstock 1 Pack $6.00 $6.00 Paper 2 Packs $3.00 $6.00

Program Books 6 $25.00 $150.00 Check 1 $11.00 $11.00

Total Event Costs: $592.65 Event Revenues

Joann Eschenburg 1 $30.00 $30.00 Thomas Diliberti 1 $50.00 $50.00

Mary-Kay Eschenburg 1 $50.00 $50.00 Elizabeth Diliberti 1 $57.00 $57.00 Elizabeth Caverly 1 $35.00 $35.00 Holly Saunders 1 $35.00 $35.00

Monica Mishakis 1 $35.00 $35.00 Leterrius Walton 1 $35.00 $35.00

Total Event Revenues: $327.00  

Items Quantity Cost per Item Total Cost In-Kind Donations

Banners 4 $10.00 $40.00 Splice 2 Hours $300.00 $600.00

T-Shirt Printing Costs 11 $10.00 $110.00 Soft Drinks 125 $1.99 $248.75

Crème de la Crème Gift Card 1 $10.00 $10.00

Jimmy John’s Gift Basket 2 $50.00 $100.00

Stan’s Gift Card 1 $25.00 $25.00 Stan’s T-Shirts 2 $5.00 $10.00

Brass Café Gift Card 1 $25.00 $25.00 Domino’s Free Pizza

Cards 45 $8.00 $360.00

Erbert and Gerbert’s Gift Cards 12 $7.00 $84.00

Main Street Audio and Video Gift Card 1 $25.00 $25.00

Plate Boutique Gift Card 1 $25.00 $25.00

Little Forks Outfitters – Book 1 $13.00 $13.00

Little Forks Outfitters – Hat 1 $7.00 $7.00

Amazing Deli Gift Cards 2 $5.00 $10.00 Chargers Football 1 $50.00 $50.00

Visa Gift Card 1 $50.00 $50.00 Total In-Kind Donations: $1,792.75

Total Event Revenues – Total Event Cost: $-265.65  

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Items Quantity Cost per Item Total Cost Event Costs

Tables Cloths 6 $1.00 $6.00 Balloons 15 $1.00 $15.00 Helium 15 $0.50 $7.50

Trifold Board 1 $6.79 $6.79 Cardstock Paper 2 Packs $2.39 $4.78 Printing Paper 1 Pack $5.79 $5.79

Decorative Paper 9 0.90 $8.10 Neon Paper Starbursts 1 $1.00 $1.00

Foam Blocks 8 $1.00 $8.00 Paper Foil Shreds 8 $1.00 $8.00

Baskets 8 $1.00 $8.00 Basket Bags 4 $1.00 $4.00

Ribbon 2 $1.00 $2.00 Skewers 1 $1.99 $1.99 Candy 13 $0.78 $10.14

Chocolate Case 1 $14.68 $14.68 Trolli Gummies 1 $2.24 $2.24

Popcorn 1 $2.18 $2.18 Trix Cereal 1 $1.00 $1.00

Shells and Cheese 2 $1.00 $2.00 Welchs Sparkling Juice 3 $3.07 $9.21

Gatorade 1 $1.00 $1.00 Party Cups 1 $1.00 $1.00

Salad Tongs 1 $1.00 $1.00  

Items Quantity Cost per Item Total Cost Events Costs Coninuted

Spatula 1 $1.00 $1.00 Measuring Cup Set 1 $1.00 $1.00

Midgees 1 $1.00 $1.00 Ibuprofen 1 $1.00 $1.00

DVD 1 $5.00 $5.00 Picture Frame 1 $1.00 $1.00

Sales Tax - - $5.88 T-Shirts 11 $6.55 $72.00 Pizzas 13 $6.92 $90.00 Check 1 $11.00 $11.00

Program Books 6 $35.00 $210.00 Total Event Cost: $530.28

Event Revenues Joann Eschenburg 1 $30.00 $30.00 Thomas W. Diliberti 1 $50.00 $50.00

Mary-Kay Eschenburg 1 $50.00 $50.00 Laura Carruthers 1 $50.00 $50.00

Thomas R. Diliberti 1 $50.00 $50.00 Kim Adams 1 $100.00 $100.00

Laurie Ferrari 1 $50.00 $50.00 Rhonda Diliberti 1 $50.00 $50.00 Rosa Saunders 1 $40.00 $40.00 John Candiloro 1 $100.00 $100.00

Frank Evans 1 $3.00 $3.00  

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Items Quantity Cost per Item Total Cost Event Revenues Continued

Anita Brown 1 $6.00 $6.00 Leah Wentzel 1 $12.00 $12.00 Rebecca Clark 1 $10.00 $10.00

Pizza Eating Contest 11 $7.00 $77.00 $3 You-Call-Its 75 $1.00 $75.00 Silent Auction 12 - $243.00

Donations Collected at Event - - $151.92

Elizabeth Caverly 1 $53.00 $53.00 Leterrius Walton 1 $53.00 $53.00 Elizabeth Diliberti 1 $70.36 $70.36

Holly Saunders 1 $53.00 $53.00 Monica Mishakis 1 $53.00 $53.00

Total Event Revenues: $1,430.28 In-Kind Donations

Banners 5 $10.00 $50.00 Splice 2 Hours $300.00 $600.00

Splice Bar Tab 1 $20.00 $20.00 The Cabin Gift Cards 2 $15.00 $30.00

Crème de la Crème Gift Card 1 $10.00 $10.00

Jimmy John’s Gift Basket 1 $37.00 $37.00 Stan’s Gift Card 1 $25.00 $25.00 Stan’s T-Shirt 1 $5.00 $5.00

Brass Café Gift Card 1 $25.00 $25.00  

Items Quantity Cost per Item Total Cost In-Kind Donations Continued

Domino’s Free Pizza Cards 55 $8.00 $440.00

Erbert and Gerbert’s Gift Cards 12 $7.00 $84.00

Main Street Audio and Video Gift Card 1 $25.00 $25.00

Plate Boutique Gift Card 1 $25.00 $25.00 Little Forks Outfitters –

Book 1 $13.00 $13.00

Little Forks Outfitters – Hat 1 $7.00 $7.00

Amazing Deli Gift Cards 2 $5.00 $10.00 Chargers Football 1 $100.00 $100.00

Dog Central Gift Card 1 $25.00 $25.00 O’Kelly’s Gift Cards 3 $15.00 $45.00 Lil’ Chef Gift Card 1 $20.00 $20.00

CMU Polos 3 $55.00 $165.00 CMU Crewneck 1 $75.00 $75.00

CMU Windbreaker 1 $65.00 $65.00 CMU Baseball Cap 1 $25.00 $25.00

Visa Gift Card 1 $50.00 $50.00 Total In-Kind Donations: $1,976.00

Total Event Revenues – Total Event Costs: $900.00  

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These are the flyers posted and handed out around Central Michigan University’s

campus to promote our event.

The larger flyer was posted two weeks before the event. The smaller flyer was handed out the Friday before the event

and the day of the event. We forgot to put the time of our event on this flyer, but

once we caught our mistake, we corrected it and got the information out.

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This is the press blurb that was posted on the Central Michigan University Events Calendar.

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This is the Facebook page that was created to market A Slice of Splice.

These locations chose to sponsor A Slice of Splice:

Ace of Diamonds

Amazing Deli The Brass Café and Saloon

The Cabin Central Tees

Crème de la Crème Central Michigan University Athletics

Dog Central Domino’s Pizza

Erberts and Gerbert’s Sandwich Shop Jimmy John’s Gourmet Sandwiches

Lil’ Chef Little Forks Outfitters

Main Street Audio and Video O’Kelly’s Sports Bar and Grille

The Plate Boutique San Diego Chargers Stan’s Restaurant

This is a copy of the flyer we handed out to potential sponsors to give them some information about A Slice of Splice, the West

Midland Family Center, and how they could help.

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We thanked our sponsors in several different ways at our event.

This is a copy of the table tents. These table

tents were placed on each table at The Cabin.

This is a copy of the banner we hung at the event to promote our

sponsors.

In addition to the table tents and banner, we had a PowerPoint scrolling on a big screen behind the band. This PowerPoint had the logos of all of our sponsors and was set on a loop for the entire event. Sponsor logos were also on

the back of the t-shirts worn by staff and volunteers at the event.

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Risk: Injury to attendees/performers

Solution: We will create enough space between the stage and the attendees, so there will be no contact that may result in injury. We will also speak with The Cabin staff to discuss the procedures they have in place in case of injury, as well as let the volunteers know which

staff to contact in case of serious injuries. In case of injury, we will have a first aid kit on hand to use if action needs to be taken.

Risk: Attendee chokes on food or beverage

Solution: We will know the procedures that The Cabin has in place for choking. We will also have someone on hand that is CPR certified. For the pizza-eating contest, we will have water available to each participant during and after the competition. We will make sure that the

volunteers/staff are easily identified and prepared to dial 9-11 in case of emergency.

Risk: Part icipant gets sick after participating in the Pizza-Eat ing Contest

Solution: We will have garbage cans located near the participants in case they are needed. We will offer participants water during and after the competition. We will have gloves and other cleaning products on hand to clean up any messes.

Risk: Excess alcohol consumption

Solution: Prior to the event, we will speak with The Cabin to review the proper procedures in case of an alcohol related injury. We will also make sure the bartenders have water readily available to all attendees that are consuming alcohol, as well as make sure that no patron is over served. We will have the number for a cab company on hand, if it becomes necessary to transport an attendee home. If disorderly

conduct occurs due to excess alcohol consumption, The Cabin staff will be alerted and we will make sure the issue is handled and/or have the attendee escorted out of the event.

Risk: Attendee/performer destroy/damages property at the venue

Situation: We will use The Cabin’s policies; if anyone destroys/damages property, they will be liable for any resulting costs/fees. We will

also make sure that the equipment is only handled by designated parties. If any attendee continues the destruction/damage, we will contact the Central Michigan University Police Department to take care of the issue.

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Every contestant in the pizza-eating contest was required to sign this wavier before participating in

the contest.

Waiver'of'Liability'and'Release'Department'of'Recreation,'Parks,'and'Leisure'Services'Administration'

Monday,'November'4th,'2013'–'9:00'pm'–'Midnight'!

I!have!been!informed!and!fully!realize!there!are!dangers!and!risks!to!which!I!may!be!exposed!while!participating!in!A!Slice!of!Splice.!These!risks!may!include!the!possibility!of!slight!or!severe!bodily!injury,!or!death,!from!hazards!including!but!not!limited!to!slips!or!falls,!choking,!traffic!or!other!accidents,!or!other!damages!to!my!person,!delay!or!inconvenience,!and/or!damage!to!my!property!while!participating!in!this!planned!activity.!I!understand!that!Central!Michigan!University!does!not!require!me!to!participate!in!this!activity,!but!I!want!to!do!so,!despite!the!possible!risks!and!this!Release.!!I,!therefore,!freely!and!voluntarily!agree!to!assume!and!take!on!myself!all!of!the!risks!and!responsibilities!in!any!way!associated!with!this!activity,!I!release!Central!Michigan!University,!its!Board!of!Trustees,!Department!of!Recreation,!Parks,!Leisure!Services!Administration,!RPL!430!programmers,!instructors,!and!student!volunteers,!The!Cabin,!employees,!students,!and!agents!from!all!liability,!claims,!and!actions!that!may!arise!from!injury!or!harm!to!me,!from!my!death,!or!from!damage!to!my!property!in!connection!with!this!activity.!I!understand!that!this!Release!covers!liability,!claims,!and!actions!caused!entirely!or!in!part!by!any!acts!or!failures!to!act!of!Central!Michigan!University,!or!any!of!its!employees,!students,!or!agents,!including!but!not!limited!to!negligence,!mistake,!or!failure!to!supervise.!I!understand!that!this!Release!does!not!apply!to!instances!of!intentional!misconduct!by!a!University!employee,!student,!or!agent.!!I!know!that!if!I!become!ill!or!injured!while!participating!in!this!activity,!I!am!responsible!for!my!health!care!expenses!and!I!have!made!arrangements!to!handle!such!expenses!through!insurance!coverage,!access!to!cash,!or!other!methods.!!I!assume!full!responsibility!for!any!and!all!claims!and!costs!arising!directly!or!indirectly!from!any!of!my!activities,!acts,!or!omissions!while!participating!in!this!activity.!!I!further!release!Central!Michigan!University,!its!Board!of!Trustees,!the!Department!of!Recreation,!Parks,!and!Leisure!Services!Administration,!employees!or!agents!from!liability!for!any!claim!of!loss,!injury,!or!damage!to!me!or!my!property!due!to!any!act,!omission,!or!negligence!of!parties!not!an!agent!or!employee!of!Central!Michigan!University,!including,!but!not!limited!to,!owners!or!contractors!providing!accommodations!or!other!services.!!These!releases!are!effective!for!me,!my!personal!representatives,!assigns,!and!heirs.!!I'HAVE'CAREFULLY'READ'AND'UNDERSTAND'COMPLETELY'THE'ABOVE'PROVISIONS,'AND'VOLUNTARILY'SIGN'THIS'RELEASE.''!Print!Name:!!Signature:!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Date:!!!NOTE'TO'DEPARTMENT:'!Signed'orginials'should'be'retained'by'the'Department'for'a'period'of'one'year'from'event'date.'In'the'event'of'an'accident/injury,'please'fill'out'an'Accidental'Personal'Injury'Report'form'(see'http://www.rmi.cmich.edu'for'copy'of'report)'and'send'to'Risk'Management'&'Insurance'at'Smith'Hall'103.'

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There were 11 people who participated in the pizza-eating contest:

• Andrew Ferrari • Brianne Sargent • Monica Roark • Carley Jazdzewski • Molly Fletcher • Katelin Wiley • Brian Hansen • Tyler Klouse • Andy Phillips • Kevin Henry • Amanda Gates

Of these 11 people, 6 were registered before

the event and 5 registered at the event.

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These are the rules that we asked each participant to sign before the participating in the

contest.

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Central Apparel Central Michigan University windbreaker

Central Michigan University polo $15.00 O’Kelly’s Bar and Grille gift card

Value: $135.00 Sold for: $30.00

Signed San Diego Chargers Football by

Jahleel Addae Value: $100.00 Sold for: $30.00

Movie Night! $25.00 Main Street Audio and Video gift card

Box of Popcorn That’s My Boy

2 Free subs at Erbert and Gerbert’s Sandwich Shop

Value: $53.00 Sold for: $11.00

Lunch on Us! $25.00 Stan’s Restaurant gift card

Stan’s Restaurant T-shirt Central Michigan University baseball cap

4 Free subs at Erbert and Gerbert’s Sandwich Shop

Value: $68.00 Sold for: $22.00

J immy John’s Gourmet Sandwiches 7 Free subs at Jimmy John’s Gourmet Sandwich Shop

2 Bags of chips Value: $37.00

Sold for: $32.00

Central Apparel Central Michigan University polo

Central Michigan University baseball cap $15.00 O’Kelly’s Bar and Grille gift card

Value: $95.00 Sold for: $20.00

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Date for Two! $20.00 Lil’ Chef gift card

$25.00 Brass Café and Saloon gift card $10.00 Crème de la Crème gift card

2 Free subs at Erbert and Gerbert’s Sandwich Shop Bottle of sparkling cider

Value: $74.00 Sold for: $30.00

Central Apparel Central Michigan University pullover

Central Michigan University polo 4 Free subs at Erbert and Gerbert’s Sandwich

Shop Value: $137.00 Sold for: $20.00

Dressing Up the Kitchen!

$25.00 Plate Boutique gift card Bottle of sparkling cider Wine bottle decorations

Kitchen utensils Value: $74.00 Sold for: $9.00

Melon Caps Hand warmers Value: $15.00 Sold for: $5.00

Melon Caps Knit hat

Value: $25.00 Sold for: $13.00

College Surv ival Kit $10.00 Amazing Deli gift card

$15.00 O’Kelly’s Bar and Grille gift card $25.00 Dog Central gift card

Bottle of Gatorade Red Solo cups

Assortment of food Value: $57.00

Sold for: $21.00

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1%   3%  

38%  

58%  

On a scale of burnt crust to fabulously delicious, how much did you enjoy A Slice of

Splice?

Burnt crust

Not enough cheese

Just right

Fabulously delicious

17%  

11%  

41%  

31%  

How did you hear about A Slice of Splice?

Social meida Flyers Word of mouth Other

97%  

3%  

Would you come to an event like this again?

Yes

No

This chart is showing that most of our participants, 58%, thought our event was “fabulously delicious”. 38% thought

the event was “just right”, meaning that the event was enjoyable, but could still be improved upon.

This chart is showing that most of our participants, 41%, heard about A Slice of Splice through word of mouth. This tells us that we did a good job speaking about our event, but that we should have passed out more flyers around

campus or advertised in additional ways.

This chart shows us that we put on a successful

event and that most of our participants would come to our event again, if we were

to host it.

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24%  

17%  

17%  

9%  

33%  

What did you like most about A Slice of Splice?

Atmosphere

Live Music

Pizza

Silent Auction

Other

22%  

20%  

19%  

9%  

30%  

Why would you come to this event again?

Live Music

Atmosphere

Pizza

Good cause

Other

This chart shows that our participants enjoyed the atmosphere of the event. This means that we made a good choice of location. The fact that the pizza-eating

contest is not on the list means that, if we were to hold this event again, we should either hold the pizza-eating contest at a different time during the event, or come up

with a different idea.

This chart shows that people would come back for the music, which means that we made a good choice in

asking Splice to play. People would also come back for the atmosphere, again showing that we made a good

choice in location.

“Silent auction had legit stuff!”

“The pizza-eating contest was seriously the most nerve-racking thing I’ve ever done!”

“Great job! Very well done!”

“Very organized!”

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This is the evaluation form that was passed out to our participants

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This is the form that was used to register participants in the Pizza-Eating Contest. We had 6 participants registered before the event and another 5 registered at the event, for a total of 11 participants.

Running our event was one of the most rewarding experiences – to know that we were helping the West Midland Family Center was amazing! For me personally, it was fun to see how much people liked our event and how well the band did. Something we could have done better for our event was marketing. We used Facebook and handed our flyers, but we could have been more creative in getting people interested. I thought the silent auction went very well. The silent auction was one of my biggest jobs to work on;

putting the baskets together and making sure all the items went together was challenging. In the end, it all worked out because they all sold for a good price. We had bids on everything and because we went out and got donations from so many businesses and people, we were able to raise $900 for the West Midland Family Center. Our volunteers were spectacular. They were all there on time and ready to help. We had our volunteers watch over the donation bucks and the silent auction tables. At our event, we had a pizza-eating contest, which was a lot of fun, but not many people knew about it except for our friends. We could have made that part of the event more known so we could have raised more money through it. I was lucky to have such amazing group members and an awesome volunteer group! We all had a blast at the event and I learned so much from the experience.

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Designing and executing this event was an awesome learning experience. I am truly amazed that, within one semester, our team could accomplish so much. In the beginning, I was skeptical because we all seemed to have different ideas on what we would like our event to be. However, after a few days we really seemed to work well together and we began to develop the idea of a benefit concert and pizza-eating competition. We chose to host a benefit concert because we knew that music is something that applies to both genders in our target market. I feel that we were able to attract a lot of people to our

event because we hosted it in a popular bar on campus that provided us with a stage and drink specials. Finding a band to perform was pretty difficult in the beginning as well, but once I heard Splice play I knew that I wanted them to perform at our event. Although finding a band was difficult, finding sponsorships was even more challenging. I found it to be challenging because we were competing with other groups for the same businesses around Mount Pleasant. In order to get donations and sponsorships we developed banners and t-shirts to provide advertisement for those who chose to donate. Once we secured our sponsors and donors, it was a relief for me because we finally had a budget to work with. Developing the t-shirts was also a big life lesson for me. Our t-shirt sponsor backed out at the last minute, which taught me to always get things in writing when making an agreement. The most rewarding part of the experience was watching the entire event come together and being able to watch everyone having a great time; I felt really proud looking around the room and seeing all the smiling faces. I felt that the event was a huge success and I could not be more proud of my team and I for overcoming our differences and making an amazing event, while incorporating all of our own personalities.

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It was very nerve racking when our professor put us into a group with four other people I didn’t know and were told we were going to have to plan and execute a whole event with them. All of us were very different but it worked out to our benefit because we all had something special to bring to the table. My group and I did very well at communicating, which is a huge part of planning and putting on an event. With most events you’re going to run into problems and frustrations, but you’re also going to have many successes; luckily for our event, we had more successes than problems and failures. While I thought a lot of the

stores around town were not going to donate or sponsor us, a lot of the stores were helpful with donating different items, which made our silent auction items a big success.

Once we received any silent auction items everyone gave them to me to hold onto and organize so that they were all in one place, and not scattered all over. An additional part that I was in charge of was the volunteers; I kept them updated with everything that was going on prior to and at the event. One of the marketing pieces that I controlled was our Facebook page; I created the page and explained what our event was with details including price, place, costs, specials, prizes, and my contact information. I also updated the page with pictures of some of the silent auction items that could be bid on before the day of the event. One of the biggest problems we had was with our t-shirts and the company we were getting them through.

Although we got our t-shirts in time for the event, they were not how we wanted them to look and the cost was much higher than they originally told us. With the t-shirt troubles behind us, I was very impressed with how smooth everything went on the day of the event; we arrive at The Cabin with plenty of time to set up, the pizza-eating contest went great and was very entertaining to watch, all of our silent auction items were bid on, and although the band, Splice, was very loud they did an amazing job performing. All in all, I am so proud of my group and I for pulling off a very successful event when we didn’t even know each other the first day of class.

After all of the hard work put into our event, I am able to give feedback on the good and bad of what we did in our preparation and execution of the event. Each week our group was able to meet, discuss, and organize ideas about our event. This made it very easy for us to communicate issues that we had prior to the event and also to help us with organizing our event. I feel that this was very important in our success because it made sure everyone had things to do every day and made sure we were up to date on everything. Leading up to the event, we met as a group multiple times to

go over last minute changes and we came across a big problem with our flyer. After distributing our flyer to the public, we realized that we did not include the time of our event on them. This was a very big problem because no one knew what time our event was. This was a mistake made by the group but we acted very fast about it. After noticing the error, each of us went around and exchanged flyers already distributed with our edited flyers and made sure to pass them out the correct flyers after that. The most successful thing about our event, that I am very proud of, is being able to donate more money that we expected to the West Midland Family Center. Our event turned out to be very successful because of our silent auction and donations. Reaching out to many people about out event, made people realize that it was for a good cause and helped to get donations. This was very important to our success because it was very difficult to get college students to commit to coming to an event. Also, our silent auction items were very good. As a group, we went out to local businesses and got donations from them, that we used to auction off for our charity. I believe that our event was very successful because of the hard work and time put in by each of the members of our group. Everyone having different schedules made it hard for us but no matter what we had going on, everyone made time to meet or did work on their own time which is why I feel that our event was as successful as it was.

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Working on this event was one of the best things I have done, and I believe that I will ever do, in my college career. I have learned so much during my thirteen weeks working on A Slice of Splice and I am sure that this knowledge will be carried with me for the rest of my life and career. In the past I have always been a relatively shy and quiet person. Something that I learned during this experience is that I don’t have to be that person – that I am able to step out of my shell and voice my opinions in a group of people I don’t know well. This was something I was nervous about, both going into this project and into the future, but now I feel reassured that I can speak my mind and that my opinions are important and can make a difference. Additionally, I learned that I am very interested in the

details of event management. While I did and do enjoy the overall concept of planning events, I find the details much more interesting and enjoyable to work with. This tells me that in the future I should focus on the logistics and operations of event management. Another thing I learned through this experience is that I am very interested in design. When I first started my college career, I considered graphic design as a major, but decided that I didn’t want my career focused on design. However, after working on the publications for A Slice of Splice, I realized that design is truly something that I enjoy and something I would like to further my knowledge of in the future. These three learning experiences aside, I believe that the most valuable thing I learned is that I am definitely in the correct field of study and have chosen the career path that is right for me – I love the long nights, working with my group members, with the volunteers, and as I said before, with the details. I think that, as a group, we were able to plan and execute a fabulous event. We were each able to take our skills and abilities, match them with the group, and create an event that was uniquely ours, as well as, the groups. I am so proud that we were able to come together from different backgrounds and do what many of us thought to be nearly impossible. We raised much more than I expected we would, and I am so honored I was able to work with this group of people and raise money for a wonderful cause.

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After 13 weeks of hard work and dedication, we were able to create and execute an incredibly successful event. We are extremely proud of ourselves and even more proud that we are able to donate $900 to the West Midland Family Center.