Professional Group Presentations Presentation Techniques.

Professional Group PresentationsProfessional Group PresentationsPresentation TechniquesPresentation Techniques

Structure vs. CommunicationStructure vs. Communication

• Common complaints– Unstructured/Unprepared– Poor speaking skills– Unprofessional attire– Too long

Audience AnalysisAudience Analysis

Analyze your audience Demographics Job/Role

Analyze the occasion Formal Informal

Structure vs. CommunicationStructure vs. Communication

• Good communication requires a structure – Such as a skeleton– Organize your thought into a pattern

• (topical/chronological/etc.)

– Support your points with specifics– Construct an introduction– Construct a conclusion

Designing Your Speech:Designing Your Speech:

Organizing Your IdeasOrganizing Your Ideas

• Base organization on the principle of principle of redundancyredundancy

• Speech framework: • IntroductionIntroduction - tell them what you are going to

tell them• BodyBody - tell them• ConclusionConclusion - tell them what you have told

them

Organizing the BodyOrganizing the Body Outlining principles

Main ideasMain ideas – speech’s subtopics Subordinate ideasSubordinate ideas – function as amplification for

subtopics

Organizing the Main IdeasOrganizing the Main IdeasEach main idea has subordinate ideas that support it

ExampleTopic: Baking cookies•11stst Main idea Main idea: Find needed ingredients and utensils• Subordinate idea:Subordinate idea: needed ingredients•Subordinate idea:Subordinate idea: needed utensils

Organizing the Main Ideas into a PatternOrganizing the Main Ideas into a Pattern

What pattern has been used?What pattern has been used?Topic:Topic: Baking cookies Baking cookies•11stst Main idea Main idea:: Definition of term Definition of term

•Subordinate ideaSubordinate idea: needed ingredients: needed ingredients•Subordinate ideaSubordinate idea: needed utensils: needed utensils

22ndnd Main idea Main idea:: Mixing ingredients Mixing ingredients Subordinate ideaSubordinate idea: First mix wet items: First mix wet itemsSubordinate ideaSubordinate idea: Mix dry items: Mix dry itemsSubordinate ideaSubordinate idea: Mix all together: Mix all together33rdrd Main idea Main idea:: Bake Cookies Bake Cookies

Subordinate ideaSubordinate idea: place on greased : place on greased cookie sheet 1 “ apartcookie sheet 1 “ apartSubordinate ideaSubordinate idea: Bake at 350 : Bake at 350 degrees until brown around edgesdegrees until brown around edgesSubordinate ideaSubordinate idea: Place finished : Place finished cookies on rack and allow to cool 10 cookies on rack and allow to cool 10 minutes before servingminutes before serving

Beginnings and EndingsBeginnings and Endings

The introductionGains the attention of the

audienceMakes the audience want to

listen to your speechEstablishes speaker credibilityProvides the audience with an

overview of the subject

Preview and ConclusionPreview and Conclusion

The previewAfter the introduction, lets your audience know

what you will be discussingShould correspond to your purpose statementMotivate the audience to continue paying attention

The conclusionReview the material coveredEnds with a solid clincher

OUTLINE FLOW CHARTOUTLINE FLOW CHART

TITLETITLEINTRODUCTIONINTRODUCTION The Introductory paragraph sets the tone for the paper and includes an The Introductory paragraph sets the tone for the paper and includes an

attention getterattention getter,, establishes establishes credibilitycredibility, and ends with a one sentence , and ends with a one sentence declarative declarative thesis statement.thesis statement.

Transition to BODY of speechTransition to BODY of speech

BODYBODYFirst Main PointFirst Main Point -Sub points with supporting materials from text-Sub points with supporting materials from text Internal Summary to Second Main Point Internal Summary to Second Main Point

Second Main PointSecond Main Point -Sub points with supporting materials from text-Sub points with supporting materials from text

CONCLUSIONCONCLUSION The last paragraph of your paper includes a restatement of the The last paragraph of your paper includes a restatement of the ThesisThesis, ,

closing commentsclosing comments, and an , and an CLINCHERCLINCHER to conclude the paragraph. to conclude the paragraph.

Speaking With Style• Speech Delivery:

– Verbal communication– Non-Verbal Communication– Visuals:

• Types• Design• How to Use

– Speech Design: Structuring your presentation

Speaking With Style• Speech Delivery:• Your delivery is how you say

what you say…it is the verbal and nonverbal components of your speech

Speaking With Style• Verbal communication

– Choice of words• Jargon• Slang

– Grammar– Enunciation– Speech Fillers

• More on next slide about this…

– Vocal variety (pitch/volume)– Speedy speakers

Confused CommunicationConfused Communication• Speech FillersSpeech Fillers confuse the listener, with

the message becoming garbled• A Speech FillerSpeech Filler is anything that interrupts

the message and can include:– UMUM– UHUH– OKAYOKAY– You KnowYou Know– So thenSo then– Now…Now…

We will be addressing this issue more in depth later this evening.

Speaking With StyleNon verbal Communication

– What are you doing with your body?????

• Body language speaks volumes– Posture– Hand gestures– Facial expressions– Eye contact– Dress/appearance– Body movement/use

Speaking With StyleNon verbal Communication

– What are you doing with your body?????

• NO TOUCHING YOUR BODY -we know you love yourself, just don’t show it by hugging it or anything else.

• No fig leaf stance• No tapping fingers/toes• Eyes should always be on the speaker…

not out the window, on the floor, on your nails…

• Hands should be used to emphasis your points, or better show your visual

Group Manners Matter

• All for one and one for all– Group introductions– Transitions between

speakers– Attention on current

speaker– NV: You communicate

even when not speaking– Coordinate use of visuals

and materials

Speaking With StyleVisuals:• Charts• Models• Objects• Electronic Media

– Power Point Presentation– HTML– DVD/Video– Pictures (scanned/Internet)

• Drawings

Speaking With StylePreparing/Designing Visuals:• Make sure visual aid is large enough to be

seen– Size 24 Font for PPP

• Use visual only if it supports, or clarifies your topic– Choose a visual that best “makes visual”

your topic• KISS: Keep It Simple…Simon• Professional style is key

– NO HAND PRINTED POSTERS– NO LAST MINUTE, HURRY UP AND GET IT

DONE OBJECTS/MATERIAL

Speaking With Style

• Use of visuals should be fluid with your topic– Use visual as a support to the

speech, not the center=piece of your presentation

• Show only when needed-turn off when not in use

• Maintain eye contact with your audience, not the visual aid

• Talk to your audience, not your visual aid

• DO NOT PASS VISUAL AROUND THE ROOM

• The end