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Professional Engineering Procurement Services (PEPS)
Division
Solicitation Number: 601CT0000002548
Original Posting Date: August 30, 2016 Posting Period: 21
Days
REQUEST FOR QUALIFICATIONS (RFQ) TO CONTRACT FOR
INDEFINITE DELIVERABLE CONTRACTS
ACCELERATED PROCESS
(WITHOUT INTERVIEW) WITH HUB GOAL
The Texas Department of Transportation (TxDOT) intends to enter
into 3 indefinite deliverable contracts with prime providers
pursuant to Texas Government Code, Chapter 2254, Subchapter A, and
43 Texas Administrative Code (TAC) 9.30-9.42, to provide the
following services described below.
The approximate amount for each contract is $300,000, which is
included for informational purposes only and may be adjusted by
TxDOT.
Description of Services to be Provided:
The Abilene District is advertising for the following types of
services. The work to be performed shall consist of various types
of professional land surveying services in the Abilene District in
support of preliminary engineering, right of way, construction and
maintenance work within the district. The purpose of these
contracts is to have the surveyor perform all work necessary to
provide the Abilene District with complete surveying, parcel plats,
legal descriptions, right of way maps, design and construction
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surveys, and horizontal and vertical control surveying. These
are to be accomplished in accordance with the Rules and Regulations
of the Texas Board of Professional Land Surveying, the States
latest standards and procedures, and as directed by the State. All
data transferred to the State will be in an approved format that is
compatible with the Departments automation applications.
It is expected at the time of the solicitation that work will be
only in the Abilene district.
For additional information, the following files are attached to
this solicitation:
TxDOT Contract Template
Draft - Services to be Provided by the State
Draft - Services to be Provided by the Surveyor
Statement of Qualifications (SOQ) Deadline and Submittal
Information:
SOQs must be received prior to 1:00 p.m. CT, on Tuesday,
September 20, 2016.
Any SOQs received after the deadline date and time shown above
will not be considered.
SOQs will be accepted by one of the following methods:
Hand Delivery:
TxDOT
Abilene District
Attention: Codie Parkhill
4250 North Clack Street
Abilene, TX 79601
Mail:
TxDOT
Abilene District
Attention: Codie Parkhill
4250 North Clack Street
Abilene, TX 79601
SOQs will not be accepted by fax or electronic mail.
To verify that the SOQ was received, the provider may contact
the following person by email:
[email protected]
Standard Subject Line: Verification of SOQ Receipt, Solicitation
No. 601CT 0000002548
Conflict of Interest:
The contract or contracts in this solicitation are subject to
Texas Govt Code Sec. 2261.252(b), which prohibits the Texas
Department of Transportation (TxDOT) from
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entering into contracts with certain private vendors in which
certain TxDOT officers and employees have a financial interest.
Each respondent shall include in its proposal a statement that it
is not prohibited from entering into a contract with TxDOT as a
result of a financial interest as defined under Texas Govt Code
Sec. 2261.252(b). (Reference the Prime Provider Certification
Statement section of this RFQ for additional information, and for
inclusion of the statement on Statement of Qualifications (SOQ) -
Cover Page.)
TxDOT requires that its consultants and sub consultants be able
to work solely in TxDOTs interest, without conflicting financial or
personal incentives. TxDOT reserves the right to disqualify any
prime provider or subprovider, or to place contractual limits on
work or on personnel, if there is a conflict of interest that might
affect or might be seen to affect the prime providers or
subproviderss duty to act solely in the interest of TxDOT.
A conflict of interest may involve conflicting incentives with
regard to the firm as a whole, or any employee. The conflict may
arise between the providers work under a contract entered as a
result of this solicitation and a relationship involving TxDOT, a
construction contractor, another engineering firm, a materials
testing firm, a third party affected by the project, a subprovider
for any other consultant or contractor, or any other entity with an
interest in a project on which work is performed under a contract
entered as a result of this solicitation.
Texas Ethics Commission Requirement Notification:
In 2015, the Texas Legislature adopted House Bill 1295, which
added section 2252.908 of the Government Code. The law states that
a governmental entity or state agency may not enter into certain
contracts with a business entity unless the business entity submits
a disclosure of interested parties to the governmental entity or
state agency at the time the business entity submits the signed
contract to the governmental entity or state agency. The law
applies only to a contract of a governmental entity or state agency
that either (1) requires an action or vote by the governing body of
the entity or agency before the contract may be signed or (2) has a
value of at least $1 million. The disclosure requirement applies to
a contract entered into on or after January 1, 2016.
A signed and notarized Form 1295 shall be tendered to TxDOT by
providers selected to receive a contract prior to contract
execution. TxDOT will not evaluate the information provided, or
respond to any questions on how to interpret the Texas Ethics
Commissions rules.
For additional information, please reference the Texas Ethics
Commission webpage at:
https://www.ethics.state.tx.us/tec/1295-Info.htm
Evaluation Criteria:
SOQs submitted in response to this RFQ will be evaluated
according to the criteria provided in the Questions and Responses
(Q&R) Template.
Total Q&R weight will be 95%.
In addition, TxDOT will evaluate the prime providers past
performance scores in the CCIS database for department contracts
reflecting less than satisfactory performance. Past performance
score weight will be 5%.
http://www.legis.state.tx.us/tlodocs/84R/billtext/html/HB01295F.htmhttps://www.ethics.state.tx.us/tec/1295-Info.htm
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Questions and Responses (Q&R):
Firms must respond to the questions stated in Q&R Template.
Responses must be submitted on the Q&R Template. No other
format will be accepted.
Responses are limited to space allotted in the Q&R Template.
Content outside the space allotted in the Q&R Template will not
be evaluated. Additional pages will not be accepted, except for the
attachments listed under the section SOQ Submittal Format.
Any false statement provided by a firm may void the submitted
response. TxDOT may take any additional action provided by law
regarding false statements submitted as part of the
solicitation.
For the purpose of this RFQ, TxDOT will provide information
related to the Q&R Template that can be found by clicking on
the Documents button at:
http://www.txdot.gov/business/consultants/architectural-engineering-surveying/advertised-contracts.html
Work Categories and the % of Work Per Category:
The Project Team Composition (PTC) form indicates the categories
that are engineering and design related services. Refer to the
Administrative Qualification Requirements section to ensure that
all requirements are met for applicable firms.
Standard Work Categories:
15.1.1 Survey (5%)
15.1.2 Parcel Plats (5%)
15.1.3 Legal Descriptions (5%)
15.1.4 Right of Way maps (5%)
15.2.1 Design and Construction Survey (75%)
15.4.1 Horizontal and Vertical Control for Aerial Mapping
(5%)
Precertification Requirements:
Standard Work Categories:
Task leaders, must be precertified by the SOQ deadline date and
time specified in this Solicitation, for each of the advertised
work categories they are identified to lead. Precertification
status of subprovider task leaders, by individual, can be verified
through the CCIS database using the Employee Precertification
Categories query tool with a CCIS employee sequence number.
Annual Firm Renewal Requirement:
Annual renewal is governed by Section 9.33(i) of Title 43 in the
Texas Administrative Code (TAC). The following is a summary of that
requirement.
All precertified firms must complete the annual renewal process
between January 1 and March 31 each year to maintain Active status
for the firm. Active status is required for prime providers and
subproviders with task leaders identified for standard work
categories.
http://www.txdot.gov/business/consultants/architectural-engineering-surveying/advertised-contracts.htmlhttp://www.txdot.gov/business/consultants/architectural-engineering-surveying/advertised-contracts.html
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As applicable, firms must obtain Active status by the SOQ
deadline date and time specified in this solicitation. Active
status is not required for firms proposing to perform only NLC
services. Additional information on annual renewal for precertified
firms is available on TxDOTs internet web site at:
http://www.txdot.gov/business/consultants/architectural-engineering-surveying/precertification-renewal.html
A list of Active precertified firms is available at:
http://www.txdot.gov/business/consultants/architectural-engineering-surveying/list-of-firms.html
Administrative Qualification Requirements:
Administrative qualification is not required to compete for
solicitations using this process.
When applicable, administrative qualification is a process used
by the department to verify that a provider has an indirect cost
rate that meets department requirements.
Administrative Qualification is governed by Section 9.34(b) of
Title 43 in the Texas Administrative Code (TAC).
Requirements are summarized on TxDOTs website, which includes a
list of firms and their administrative qualification status. The
website is found at the following location:
http://www.txdot.gov/business/consultants/architectural-engineering-surveying/getting-started/administrative-qualification.html
The TAC exempts non-engineering firms and certain service types
from administrative qualification. For such firms and service
types, an indirect cost rate is not required.
For information purposes only, the Project Team Composition
(PTC) Form indicates the work categories that are exempt from
administrative qualification for this solicitation. For firms not
subject to exemption, if selected, an indirect cost rate is
necessary for rate schedule development. These firms have two
options:
Be administratively qualified by selection notification, or
Accept the TxDOT developed indirect cost rate of 120%. o To
accept the TxDOT developed rate, a Certification of No Indirect
Cost
Rate Audit form must be completed and submitted by selection
notification.
o The instruction are part of the form that can be found at:
http://ftp.dot.state.tx.us/pub/txdot-info/des/cco/professional_services/certification_no_indirect.doc
Administrative qualification information is for TxDOT use only.
This information will only be released with the approval of the
provider or as required by state or federal statute.
Prime Provider Certification Statements:
See the Statement of Qualifications (SOQ) Cover Page for
certification information. The prime provider must certify that
they meet the following requirements:
The prime firm is registered or licensed with the Texas Board of
Professional Land Surveyors. If proposing as a joint venture, the
requirement applies to each joint venture member.
http://www.txdot.gov/business/consultants/architectural-engineering-surveying/precertification-renewal.htmlhttp://www.txdot.gov/business/consultants/architectural-engineering-surveying/precertification-renewal.htmlhttp://www.txdot.gov/business/consultants/architectural-engineering-surveying/list-of-firms.htmlhttp://www.txdot.gov/business/consultants/architectural-engineering-surveying/list-of-firms.htmlhttp://www.txdot.gov/business/consultants/architectural-engineering-surveying/getting-started/administrative-qualification.htmlhttp://www.txdot.gov/business/consultants/architectural-engineering-surveying/getting-started/administrative-qualification.htmlhttp://ftp.dot.state.tx.us/pub/txdot-info/des/cco/professional_services/certification_no_indirect.dochttp://ftp.dot.state.tx.us/pub/txdot-info/des/cco/professional_services/certification_no_indirect.doc
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The prime provider firm certifies that it is registered with the
Texas Secretary of State office to do business in the state of
Texas with the legal firm name as indicated on this form. If
proposing as a joint venture, the requirement applies to each joint
venture member.
Individuals on the project team are currently employed by either
the prime provider or a subprovider firm identified on the
team.
A professional land surveyor registered or licensed in Texas
will sign and seal the work to be performed on the contract.
The prime provider shall perform at least 30 percent of the
contracted work with its own work force.
Individuals on the team are not prohibited from entering into a
contract with TxDOT as a result of a financial interest as defined
under Texas Govt Code Sec, 2261.252(b). (Reference the Conflict of
Interest section of this RFQ for additional information.)
Project Manager Requirement:
The prime providers project manager, as proposed in the SOQ, is
required to be a registered Professional Land Surveyor licensed in
Texas by the SOQ deadline specified in this Solicitation. The
project manager must be an employee of the prime provider.
Project Manager Commitment:
TxDOT expects the prime provider to commit its project manager,
as proposed in the SOQ, to the duration of the contract. TxDOT
further expects the project managers commitment to the contract to
include commitment as project manager to each work authorization
without further delegation or substitution over the course of the
contract. In selecting a provider, TxDOT evaluates the project
managers qualifications and skills against the specific
requirements and unique demands of the contract. The project
managers commitment to the duration of the contract, therefore, is
of key importance to TxDOT. Project manager replacement on an
active contract, while not strictly prohibited, will require TxDOTs
prior consent. Any such replacements will be subject to the terms
of the agreement.
Joint Venture Requirements:
TxDOT allows joint ventures. Submittal of a joint venture
proposal is at the discretion of the provider. A joint venture is
considered the prime. All joint venture parties must be clearly
identified.
A single project manager must be identified on the Project Team
Composition (PTC) form to represent the joint venture. The project
manager must be an employee of one of the joint venture firms (the
prime provider).
All joint venture parties will be required to sign the contract
and take equal 100% responsibility for the contract. Refer to Prime
Provider Certification Statements section for additional
requirements.
Employment Law:
A prime provider or subprovider currently employing former TxDOT
employees must be aware of the revolving door employment laws and
rules, including Government Code, Chapters 572.054 and 2252.901 and
Texas Administrative Code, Rules 10.6,
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10.101, and 10.102. The firm and former TxDOT employees are
responsible for understanding and adhering to these rules and
laws.
E-Verify Certification
In order to comply with Executive Order RP-80, the provider must
certify that for all contracts for services, the provider will, to
the extent permitted by law, utilize the U.S. Department of
Homeland Securitys E-verify system to determine the eligibility
of:
1. All persons employed by provider during the term of the
contract to perform duties within the State of Texas; and
2. All persons, including subcontractors, assigned by provider
to perform work pursuant to the contract.
The attached TxDOT Contract Template reflects this
certification.
Information on E-Verify can be found at the following link:
http://www.uscis.gov/e-verify
Title VI Assurance:
The Texas Department of Transportation, in accordance with the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 U.S. C. 2000d to 2000d-4) and the Regulations, hereby
notifies all providers that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged
business enterprises will be afforded full and fair opportunity to
submit Statements of Qualifications in response to this invitation
and will not be discriminated against on the grounds of race,
color, or national origin in consideration for an award.
Statement of Qualifications (SOQ) Submittal Format:
The prime provider must submit five (5) duplicate original SOQs.
Each SOQ must be submitted with a binder or paper clip (no
staples). No other binding will be accepted.
The SOQ submittal must consist of and is limited to the
following attachments in numerical order:
Attachment 1: SOQ Cover Page See the fillable file attached to
this Solicitation.
Attachment 2: Questions & Responses (Q&R) Template See
the fillable file attached to this Solicitation.
Attachment 3: Project Team Composition (PTC) Form (Parts 1, 2
and 3) See the fillable file attached to this Solicitation. Prime
provider and subprovider names listed in the Project Team
Composition (PTC) form should be the legal firm names as registered
with the Texas Comptroller of Public Accounts. For precertified
firms, the firm name in the TxDOT CCIS database should also be the
legal firm names as registered with the Texas Comptroller of Public
Accounts. For Administratively Qualified firms, the firm name on
the Administrative Qualification list posted on the TxDOT website
must either be the same as the legal name listed on the PTC form,
or be the same as a dba which has been noted in the SOQ.
http://www.uscis.gov/e-verify
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(When complete, three parts will be available to print.
Instructions for completing and printing Parts 1, 2, and 3 are
included on Part 1, under the button labeled Instructions.)
Attachment 4: HUB Subcontracting Plan (HSP): See the section
Historically Underutilized Business Participation for instructions
to download and complete the required form.
Project Manager or Task Leader Replacement during Selection:
Prior to selection notification, the prime providers project
manager may be replaced only by another prime provider staff person
proposed in the SOQ, as approved in writing by the consultant
selection team (CST).
Prior to selection notification, a task leader may be replaced
by another person proposed in the SOQ from the team, as approved in
writing by the CST.
Selection Procedure:
Providers will be selected based upon their responses to the
questions in the Questions and Responses (Q&R) Template, which
is attached to this solicitation.
Contract Information:
Contract execution is expected by November, 2016.
Contract duration is expected through November, 2018.
The proposed contract payment type is specified rate / lump sum
/ unit cost.
Work authorizations (WA) may be issued within the first two
years of the contract. Contract duration is expected through the
latest WA termination date.
Work authorizations under the contract(s) will be issued in
conformance with TxDOTs Prioritization Process for Assigning Work
Authorizations.
Debriefs:
Requests for debriefs will be accommodated up to four months
after contract execution. Debriefs will not be conducted prior to
provider selection.
Special Accommodations:
To request special accommodations pursuant to the Americans with
Disabilities Act (ADA), please notify the contact shown below, a
minimum of 48 hours prior to a scheduled meeting. Codie Parkhill at
[email protected], using the standard subject line: Special
Accommodations, Solicitation No. 601CT0000002548 To request special
accommodations pursuant to the Language Assistance Plan (LAP) for
those with limited English proficiency who need the RFQ or other
information translated into another language please notify the
contact shown below. Codie Parkhill at [email protected],
using the standard subject line: Language Assistance Request,
Solicitation No. 601CT0000002548
Selection Team:
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The following TxDOT employees are involved in the selection
process for this procurement:
Michael Haithcock, P.E.
Lawrence Wayne Ekdahl, P.E., R.P.L.S.
Eduardo Eddie Castaneda
William Billy Dezern
Note: Do not contact these individuals about this procurement.
Since the procurement process has started, these TxDOT employees
will not respond to questions about this procurement.
To ask questions about this solicitation, please see the section
below titled: Questions about this Solicitation.
PEPS Procurement Engineer:
The PEPS Procurement Engineer for this solicitation is Larry
Wenger, P.E.
Questions about this Solicitation:
Questions regarding this Solicitation must be submitted in
writing (via email) to Codie Parkhill at [email protected]
to be considered. Submit questions using the standard subject line:
Questions & Answers, Solicitation No. 601CT0000002548
The deadline for submitting questions regarding this
Solicitation is 12:00 p.m. CT, on Thursday, September 8, 2016.
Significant and relevant Solicitation Questions and Answers will
be posted on TxDOTs website by Thursday, September 15, 2016. They
will be posted under this Solicitation Number, by clicking on the
Q&A button at:
http://www.txdot.gov/business/consultants/architectural-engineering-surveying/advertised-contracts.html
Historically Underutilized Business Participation: In accordance
with Texas Government Code 2161.252, a proposal that does not
contain a HUB Subcontracting Plan (HSP) is non-responsive and will
be rejected without further evaluation. In addition, if the
Department determines that the HSP was not developed in good faith,
it will reject the proposal for failing to comply with material
Request for Qualifications (RFQ) specifications.
I.1 Introduction The Department is committed to promoting full
and equal business opportunities for businesses in state
contracting in accordance with the goals specified in the State of
Texas Disparity Study. The Department encourages the use of
Historically Underutilized Businesses (HUBs) through race, ethnic
and gender-neutral means. Pursuant to Texas Government Code
2161.181 and 2161.182, and the Departments HUB policy and rules,
the Department is required to make a good faith effort to increase
HUB participation in its contracts. The Department may accomplish
the goal of
http://www.txdot.gov/business/consultants/architectural-engineering-surveying/advertised-contracts.htmlhttp://www.txdot.gov/business/consultants/architectural-engineering-surveying/advertised-contracts.htmlhttp://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.252http://www.cpa.state.tx.us/procurement/prog/hub/hub-forms/http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.181http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.182
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increased HUB participation by contracting directly with HUBs or
indirectly through subcontracting opportunities. I.2 Departments
Administrative Rules The Department has adopted the Comptroller of
Public Accounts (CPA) HUB rules as its own. The Departments HUB
rules are located in Title 43, Part 1, Chapter 9, Subchapter L of
the Texas Administrative Code, and the CPA rules are located in
Title 34, Part 1, Chapter 20, Subchapter B. If there are any
discrepancies between the Departments administrative rules and this
RFQ, the rules shall take priority. I.3 HUB Participation Goal The
CPA has established statewide HUB participation goals for different
categories of contracts in 34 T.A.C. 20.13. In order to meet or
exceed the HUB participation goals, the Department encourages
outreach to certified HUBs. Contractors shall make a good faith
effort to include certified HUBs in the procurement process. This
contract is classified as a Professional Services contract under
the CPA rule, and therefore has a HUB Annual Procurement
Utilization Goal of 23.7% per fiscal year. State of Texas HUB
applications may be found at:
http://www.window.state.tx.us/procurement/prog/hub/hub-forms . I.4
Required HUB Subcontracting Plan In accordance with Government
Code, Chapter 2161, Subchapter F, each state agency that considers
entering into a contract with an expected value of $100,000 or more
over the life of the contract (including any supplemental
agreements shall, before the agency solicits a Request for
Qualifications (RFQ), determine whether subcontracting
opportunities are probable under the contract. In accordance with
34 T.A.C. 20.14(a),(1),(C) of the HUB Rules. State agencies may
determine that subcontracting is probable for only a subset of the
work expected to be performed or the funds to be expended under the
contract. If an agency determines that subcontracting is probable
on only a portion of a contract, it shall document its reasons in
writing for the procurement file. The Department has determined
that subcontracting opportunities are probable for this RFQ. As a
result, the respondent must submit an HSP with its proposal. The
HSP is required whether a respondent intends to subcontract or not.
In the HSP, a respondent must indicate whether it is a Texas
certified HUB. Being a certified HUB does not exempt a respondent
from completing the HSP requirement.
http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=43&pt=1&ch=9&sch=L&rl=Yhttp://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=43&pt=1&ch=9&sch=L&rl=Yhttp://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=34&pt=1&ch=20&sch=B&rl=Yhttp://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=34&pt=1&ch=20&sch=B&rl=Yhttp://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=13http://www.window.state.tx.us/procurement/prog/hub/hub-formshttp://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=14
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The Department shall review the documentation submitted by the
respondent to determine if a good faith effort has been made, in
accordance with solicitation and HSP requirements. During the good
faith effort evaluation, The Department may, at its discretion,
allow clarifications or enhancements to information submitted with
the HSP. If the Department determines that the respondents HSP was
not developed in good faith, the HSP will be considered
non-responsive and will be rejected as a material failure to comply
with the advertised specifications. The reasons for rejection shall
be recorded in the procurement file.
The current State of Texas HSP can be found at the following
link:
http://www.window.state.tx.us/procurement/prog/hub/hub-subcontracting-plan/
I.5 CPA Centralized Master Bidders List Respondents may search
for HUB subcontractors in the CPAs Centralized Master Bidders List
(CMBL)/ HUB Directory. For this procurement, the Department has
identified the following class and item codes for potential
subcontracting opportunities: NIGP Class/Item Code:
Surveying services:
925-86 Surveyor Services
905-04 Aerial Photogrammetry Services
905-10 Aerial Surveys and Mapping Services
962-52 Mapping Services (Including Cartography and Surveying
Services, not Aerial)
The Department does not endorse, recommend nor attest to the
capabilities of any company or individual listed on the CPAs CMBL.
The list of certified HUBs is subject to change, so respondents are
encouraged to refer to the CMBL often to find the most current
listing of HUBs. Additional information on the NIGP Commodity Book,
by Numeric Index can be found at:
https://cmblreg.cpa.state.tx.us/commodity_book/Numeric_index.cfm
I.6 HUB Subcontracting Procedures If a Respondent Intends to
Subcontract An HSP must demonstrate that the respondent made a good
faith effort to comply with the Departments HUB policies and
procedures. The following subparts outline the items that the
Department will review in determining whether an HSP meets the good
faith effort standard. A respondent that intends to subcontract
must complete the HSP to document its good faith efforts.
I.6.1 Identify Subcontracting Areas and Divide Them into
Reasonable Lots
http://www.window.state.tx.us/procurement/prog/hub/hub-subcontracting-plan/https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsphttps://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsphttps://cmblreg.cpa.state.tx.us/commodity_book/Numeric_index.cfm
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A respondent should first identify each area of the contract
work it intends to subcontract. Then, to maximize HUB
participation, it should divide the contract work into reasonable
lots or portions, to the extent consistent with prudent industry
practices.
The following table includes probable areas of subcontracting,
but in no way should be considered an exhaustive list. Other areas
of subcontracting may be more appropriate given your business
structure and internal resources.
Fo For precertified work groups or categories, search the TxDOT
precertification database for firms precertified in the above
categories at the following link:
http://www.txdot.gov/business/consultants/architectural-engineering-surveying/list-of-firms.html
Search the State of Texas HUB Database for HUB vendors at the
following link:
https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp Minority
and women owned business association resources are available for
your subcontracting solicitations to State of Texas HUB vendors at
this link:
http://www.window.state.tx.us/procurement/prog/hub/mwb-links-1.
I.6.2 Notify Potential HUB Subcontractors
The HSP must demonstrate that the respondent made a good faith
effort to subcontract with HUBs. The respondents good faith efforts
shall be shown through utilization of all methods in conformance
with the development and submission of the HSP and by complying
with the following steps:
I.6.2.1 Divide the contract work into reasonable lots or
portions to the extent consistent with prudent industry practices.
The respondent must determine which portions of work, including
goods and services, will be subcontracted.
I.6.2.2 Use the appropriate method(s) to demonstrate good faith
effort. The respondent can use either method(s) 1, 2, 3, or 4:
I.6.3 Method 1: Respondent Intends to Subcontract with only
HUBs:
The respondent must identify in the HSP the HUBs that will be
utilized and submit written documentation that confirms 100% of all
available subcontracting opportunities will be performed by one or
more HUBs; or
Group Categories Group Name
15 15.1.1, 15.1.2, 15.1.3, 15.1.4, 15.2.1, 15.4.1,
Surveying and Mapping
http://www.txdot.gov/business/consultants/architectural-engineering-surveying/list-of-firms.htmlhttp://www.txdot.gov/business/consultants/architectural-engineering-surveying/list-of-firms.htmlhttps://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsphttp://www.window.state.tx.us/procurement/prog/hub/mwb-links-1
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I.6.4 Method 2: Respondent Intends to Subcontract with HUB
Protg(s):
The respondent must identify in the HSP the HUB protg(s) that
will be utilized and should:
Include a fully executed copy of the Mentor Protg Agreement,
which must be registered with the CPA prior to submission to the
Department, and
Identify areas of the HSP that will be performed by the
protg.
The Department will accept a Mentor Protg Agreement that has
been entered into by a respondent (mentor) and a certified HUB
(protg) in accordance with Texas Government Code 2161.065. When a
respondent proposes to subcontract with a protg(s), it does not
need to provide notice to three (3) HUB vendors for that
subcontracted area.
Participation in the Mentor Protg Program, along with the
submission of a protg as a subcontractor in an HSP, constitutes a
good faith effort for the particular area subcontracted to the
protg; or,
I.6.5 Method 3: Respondent Intends to Subcontract with HUBs and
Non-HUBs (Meet or Exceed the Goal):
The respondent must identify in the HSP and submit written
documentation that one or more HUB subcontractors will be utilized;
and that the aggregate expected percentage of subcontracts with
HUBs will meet or exceed the goal specified in this solicitation.
When utilizing this method, only HUB subcontractors that has
existing contracts with the respondent for five years or less may
be used to comply with the good faith effort requirements.
When the aggregate expected percentage of subcontracts with HUBs
meets or exceeds the goal specified in this solicitation,
respondents may also use non-HUB subcontractors; or,
I.6.6 Method 4: Respondent Intends to Subcontract with HUBs and
Non-HUBs (Does Not Meet or Exceed the Goal):
The respondent must identify in the HSP and submit documentation
regarding both of the following requirements:
Written notification to minority or women trade organizations or
development centers to assist in identifying potential HUBs of the
subcontracting opportunities the respondent intends to
subcontract.
http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.065
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Page 14 of 16
Respondents must give minority or women trade organizations or
development centers at least seven (7) working days prior to
submission of the respondent's response for dissemination of the
subcontracting opportunities to their members. A list of minority
and women trade organizations is located on the CPAs website under
the Minority and Women Organization link.
Written notification to at least three (3) HUB businesses of the
subcontracting opportunities that the respondent intends to
subcontract. The written notice must be sent to potential HUB
subcontractors prior to submitting proposals and must include:
a description of the scope of work to be subcontracted,
information regarding the location to review project plans or
specifications,
information about bonding and insurance requirements,
required qualifications and other contract requirements, and
a description of how the subcontractor can contact the
respondent.
Respondents must give potential HUB subcontractors a reasonable
amount of time to respond to the notice, at least seven (7) working
days prior to submission of the respondent's response unless
circumstances require a different time period, which is determined
by the agency and documented in the contract file;
Respondents must also use the CMBL, the HUB Directory, and
Internet resources when searching for HUB subcontractors.
Respondents may rely on the services of contractor groups; local,
state and federal business assistance offices; and other
organizations that provide assistance in identifying qualified
applicants for the HUB program.
I.6.7 Written Justification of the Selection Process
The Department will make a determination if a good faith effort
was made by the respondent in the development of the required HSP.
One or more of the methods identified in the previous sections may
be applicable to the respondents good faith efforts in developing
and submission of the HSP. The Department may require the
respondent to submit additional documentation explaining how the
respondent made a good faith effort in accordance with the
solicitation.
A respondent must provide written justification of its selection
process if it chooses a non-HUB subcontractor. The justification
should demonstrate that the respondent negotiated in good faith
with qualified HUB bidders, and did not reject qualified HUBs who
were the best value responsive bidders.
I.7 Method 5: Respondent Does Not Intend to Subcontract When the
respondent plans to complete all contract requirements with its own
equipment, supplies, materials and/or employees, it is still
required to complete an HSP.
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The respondent must complete the Self Performance Justification
portion of the HSP, and attest that it does not intend to
subcontract for any goods or services, including the class and item
codes identified in Section I.3.5. In addition, the respondent must
identify the sections of the proposal that describe how it will
complete the Scope of Work using its own resources or provide a
statement explaining how it will complete the Scope of Work using
its own resources. The respondent must agree to comply with the
following if requested by the Department:
provide evidence of sufficient respondent staffing to meet the
RFQ requirements,
provide monthly payroll records showing the respondent staff
fully dedicated to the contract,
allow the Department to conduct an onsite review of company
headquarters or work site where services are to be performed,
and
provide documentation proving employment of qualified personnel
holding the necessary licenses and certificates required to perform
the Scope of Work.
I.8 Post-award HSP Requirements The HSP shall be reviewed and
evaluated prior to contract award and, if accepted, the finalized
HSP will become part of the contract with the successful
respondent(s). After contract award, the Department will coordinate
a post-award meeting with the successful respondent to discuss HSP
reporting requirements. The contractor must maintain business
records documenting compliance with the HSP, and must submit
monthly subcontract reports to the Department by completing the HUB
Prime Contractor Progress Assessment Report. This monthly report is
required as a condition for payment to report to the agency the
identity and the amount paid to all subcontractors. As a condition
of award the Contractor is required to send notification to all
selected subcontractors as identified in the accepted/approved HSP.
In addition, a copy of the notification must be provided to the
agencys Contract Manager and/or HUB Program Office within 10 days
of the contract award. During the term of the contract, if the
parties in the contract amend the contract to include a change to
the scope of work or add additional funding, the Department will
evaluate to determine the probability of additional subcontracting
opportunities. When applicable, the Contractor must submit an HSP
change request for the Departments review. The requirements for an
HSP change request will be covered in the post-award meeting. When
making a change to an HSP, the Contractor will obtain prior written
approval from the Department before making any changes to the HSP.
Proposed changes must comply with the HUB Program good faith effort
requirements relating to the development and submission of a
HSP.
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If the contractor decides to subcontract any part of the
contract after the award, it must follow the good faith effort
procedures outlined in Section I.3.6 of this RFQ (e.g., divide work
into reasonable lots, notify at least three (3) vendors per
subcontracted area, provide written justification of the selection
process, or participate in the Mentor Protg Program). For this
reason, the Department encourages respondents to identify, as part
of their HSP, multiple subcontractors who are able to perform the
work in each area the respondent plans to subcontract. Selecting
additional subcontractors may help the selected contractor make
changes to its original HSP, when needed, and will allow the
Department to approve any necessary changes expeditiously.
Failure to meet the HSP and post-award requirements will
constitute a breach of contract, and will be subject to remedial
actions. The Department may also report noncompliance to the CPA in
accordance with the provisions of the Vendor Performance and
Debarment Program (see 34 T.A.C. 20.108 relating to Debarment) and
(see 34 T.A.C. 20.105 relating to Procedures for Investigations and
Debarment).
http://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=108http://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=105
TxDOT Receipt Deadline
Receive by: 09/20/16
Time: 1:00 PM (CT)
Solicitation Number: 601CT0000002548
Statement of Qualifications (SOQ) Cover Page
Instructions: Prime Provider must complete the sections below.
Original signature required.
Print completed forms and submit with the SOQ submittal
packet.
Prime Provider (legal firm name):
CERTIFICATION
YES
NO
FOR TxDOT USE ONLY
The Prime Provider Firm certifies that it is registered or
licensed with the Texas Board of Professional Land Surveying. If
proposing as a joint venture, the requirement applies to each joint
venture member.
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The Prime Provider Firm certifies that it is registered with the
Texas Secretary of State office to do business in the state of
Texas with the legal firm name as indicated on this form. If
proposing as a joint venture, the requirement applies to each joint
venture member.
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The Prime Provider Firm certifies that the individuals on the
project team are currently employed by either the Prime Provider or
a Subprovider Firm that has been identified as part of the
team.
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The Prime Provider Firm certifies that a Professional Land
Surveyor, registered or licensed in Texas, will sign and seal the
work to be performed on the contract.
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|_|
The Prime Provider Firm certifies that they will perform at
least 30 percent of the contracted work with its own work
force.
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The Prime Provider Firm certifies that neither the prime
provider, nor any of the sub-providers on the team, are prohibited
from entering into a contract with TxDOT as a result of a financial
interest as defined under Texas Govt Code Sec, 2261.252(b).
(Reference the Conflict of Interest section of this RFQ for
additional information.)
|_|
|_|
CERTIFICATION:
With the signature below, you acknowledge and agree with the
certification statements on this form.
I certify that the information in this SOQ represents the
knowledge and experience of me, my firm
and subproviders (if any).
Printed Name of Prime Providers Project Manager:
Prime Providers Project Manager Signature:
________________________________________ Date:
Prime Providers Applicable TBPE/TBAE/TBPLS Firm Registration
Number:
Project Managers Email Address:
Project Managers Address:
Project Managers Phone Number:
The SOQSubmittal Packet must include ( 5 ) duplicate
originals.
List of Attachments
Notes:
SOQ Cover Page
Questions & Response Template
Project Team Composition Form (Part 1, 2 & 3)
HUB Subcontracting Plan (HSP)
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Contract for Surveying Services Contract No. __________
Survey-Survey_Contract Page 1 of 1 Attachment B
ATTACHMENT B
SERVICES TO BE PROVIDED BY THE STATE Subject to availability,
the services to be provided or performed by the State will include,
but not be limited to, the following items: A. Name, address and
phone number of the States Project Manager. B. Specifications
requirements for all surveys. C. Periodically inspect equipment and
procedures of the Surveyor. D. Maintain oversight of all services
provided by the Surveyor through periodic
inspections. E. Control, Section and Job Number (CSJ). F. Copies
of the latest Horizontal and Vertical Control Data. G. Approved
Schematic Design Layout, if any. H. Planimetric (2D) and Digital
Terrain Model (3D) Files. I. Approved district design standards
including Title Sheets with Title Blocks. J. Diagrams, sketches,
photographs, and other applicable documents. K. Current
Right-of-Way (ROW) Geo-Database Templates.
L. ROW Mapping Check List (s). M. Existing ROW maps. N. Access
to States Real Time Kinematic (RTK) Virtual Reference Station
(VRS)
Network via License Agreement. O. Required Horizontal and
Vertical Datum to be used. P. 3.5 Aluminum Disks (ROW, Benchmark
and Global Positioning System (GPS)
Control). Q. Metal Delineator Post (Wing Channel Post). R.
Delineator Placement Detail Sheet. S. 8 x 11 Survey Control Data
Sheet form in Microsoft Office Word 2010. T. The States current
Level Library Files.
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Contract for Surveying Services Contract No. ____________
Survey-Survey_Contract Page 1 of 29 Attachment C
ATTACHMENT C
SERVICES TO BE PROVIDED BY THE SURVEYOR
General Standards
All surveys must meet or exceed the standards set in the
Professional Land Surveying Practices Act, the General Rules of
Procedures and Practices promulgated by the Texas Board of
Professional Land Surveying (TBPLS), and the Texas Department of
Transportation (TxDOT) TxDOT Survey Manual, latest edition, and
shall be accomplished in an organized and professional manner,
subject to the approval of the State. The Surveyor shall use the
States ROW Vol. 1 - Procedures Preliminary to Release, (online at:
http://onlinemanuals.txdot.gov/txdotmanuals/ppr/index.htm) and the
TxDOT Survey Manual, latest edition, as the basis for the format
and preparation of all right-of-way documents produced, including
Right-of-Way (ROW) maps, property descriptions (including parcel
plats), and other Right-of-Way work products, unless otherwise
specified by the State. The surveyor shall use the North American
Datum of 1983 (NAD83), Texas Coordinate System of 1983 (State Plane
Coordinates), applicable to the zone or zones in which the work is
performed, with values in U.S. Survey Feet, as the basis for all
horizontal coordinates derived, unless otherwise directed by the
State. The Surveyor shall use the datum adjustment currently in use
by the State unless otherwise specified by the State. Project or
surface coordinates must be calculated by applying a Combined
Adjustment Factor (CAF) to State Plane Coordinate values. The State
may direct the Surveyor to use a specific CAF for a project to: a)
match existing or ongoing projects, b) conform to a county-wide
surface adjustment factor, or c) be calculated specifically for the
project area. Elevations must be based on the North American
Vertical Datum 88 (NAVD88), unless otherwise specified by the
State. All GPS work, whether primary control surveys or other, must
meet or exceed the current TxDOT Survey Manual, latest edition, to
the order of accuracy specified in the categories listed below or
in a work authorization. If the order of accuracy is not specified
in this Contract or in a work authorization, the work must meet or
exceed the order of accuracy specified in the publications listed
in this paragraph. All conventional horizontal and vertical control
surveys must meet or exceed the TxDOT Survey Manual, latest
edition, and the Texas Society of Professional Surveyors (TSPS)
Manual of Practice for Land Surveying in the State of Texas, latest
edition, to the order of accuracy specified, and in the categories
listed below or in a work authorization. If
http://onlinemanuals.txdot.gov/txdotmanuals/ppr/index.htm
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Contract for Surveying Services Contract No. ____________
Survey-Survey_Contract Page 2 of 29 Attachment C
the order of accuracy is not specified in this Contract or in a
work authorization, the work must meet or exceed the order of
accuracy specified in the publications listed in this paragraph. In
order to ensure accuracy and accountability of the services
provided under this Contract, the State may require the Surveyor to
certify work performed under this Contract as true and correct
according to FGCS standards, the TxDOT Survey Manual, latest
edition, or the TSPS Manual of Practice for Land Surveying in the
State of Texas, as may be applicable. The Surveyor shall provide
temporary signing and traffic control in and around survey
operations; the signing and traffic control shall comply with
provisions of the Texas Manual of Uniform Traffic Control Devices.
All signs, flags and safety equipment shall be provided by the
Surveyor. The Surveyor shall notify the Public Information Office
of the District where the work is to be performed at least five
working days in advance of any lane closures. The Surveyor shall
provide all personnel, equipment, and materials necessary for the
performance of the activities required by this agreement or by any
work authorization. The Surveyor shall provide Survey Data
(original and processed) to the State on a compact disk or other
approved medium. The Survey Data must be fully compatible with the
States computer system and with programs in use by the State at the
time of the submission, without further modification or conversion.
The current program formats used by the State are: Microsoft Office
Word 2010 for word processing, MicroStation V8i and GEOPAK Survey
for graphics applications and ArcGIS for its Geo-Database platform.
Data collection programs must be compatible with the current import
formats allowed by GEOPAK Survey and be attributed with current
Feature Codes. These programs may be replaced at the discretion of
the State. Variations from these software applications or other
requirements listed above shall only be allowed if requested in
writing by the Surveyor and approved by the State. The Surveyor
shall perform Quality Control/Quality Assurance on all procedures,
field surveys, data, and products prior to delivery to the State.
The State may also require the Surveyor to review the survey work
performed by other surveyors. If, at any time, during the course of
reviewing a submittal of any item it becomes apparent to the State
that the submittal contains errors, omissions, and inconsistencies,
the State may cease its review and return the submittal to the
Surveyor immediately for appropriate action by the Surveyor. A
submittal returned to the Surveyor for this reason is not a
submittal for purposes of the submission schedule. The Standards
for services that are not boundary-related but that relate to
surveying for engineering projects may be determined by the
construction specifications, design specifications, or as specified
by the State.
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Contract for Surveying Services Contract No. ____________
Survey-Survey_Contract Page 3 of 29 Attachment C
Specific Work To Be Performed
The Surveyor shall perform surveying services for projects and
locations as directed by the State per the function codes and
description of work provided below. FUNCTION CODE 130(130)
RIGHT-OF-WAY (ROW) DATA A. ROW Mapping
ROW Mapping includes the performance of on the ground surveys
and preparation of parcel maps, legal descriptions (metes and
bounds descriptions), and right-of-way maps.
1. PURPOSE
The purpose of right-of-way mapping is to prepare documents
suitable for the acquisition of real property interests and the
probable issuance of a title policy.
2. DEFINITIONS
For purposes of this Contract, the following definitions shall
apply:
a. Abstract Map (Working Sketch) A drawing to scale prepared
from record documents depicting proposed right-of-way lines,
existing right-of-way lines, easement lines, and private property
lines with relevant grantee names, recording data, and recording
dates.
b. Closure/Area Calculation Sheet A computer generated
print-out
of the area and the perimeter bearings, distances, curve data,
and coordinates of an individual parcel of land to be acquired.
c. Denial of Access Line A line which indicates specific
location
where access to the roadway is denied. d. Property Description A
document prepared as an exhibit for the
conveyance of a property interest, reflecting a boundary survey,
signed and sealed by a Registered Professional Land Surveyor
(RPLS), attached to an acquisition deed as Exhibit A, and consists
of the following two (2) parts:
i. A written metes and bounds description delineating the area
and
the boundary and describing the location of an individual parcel
of land unique to all other parcels of land.
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Contract for Surveying Services Contract No. ____________
Survey-Survey_Contract Page 4 of 29 Attachment C
ii. A parcel plat An 8 inch by 11 inch formatted drawing to
scale depicting all the information shown on the right-of-way map
regarding an individual parcel of land to be acquired.
e. Owner The most current title holder of record as determined
by a
study of the Real Property Records. f. Parent Tract A unit or
contiguous units of land under one
ownership, comprising a single marketable tract of land
consistent with the principle of highest and best use.
A parent tract may be described by a single instrument or
several instruments. A single parent tract cannot be severed by a
public right-of-way, easement, or separate ownership which destroys
unity of use.
g. Parent Tract Inset A small line drawing, to an appropriate
scale,
of the parent tract perimeter placed upon the right-of-way map
in the proximity of the respective parcel. Parent tract insets are
used in cases where the parent tract cannot be shown to the same
scale as the right-of-way map. Since parent tract insets are used
to identify the limits and location of parent tracts, they must
include public right-of-ways, utility easements and fee strips, and
identifiable water courses which bound the parent tract.
h. Point of Beginning (P.O.B.) A corner of the parcel of land to
be
acquired, located on the proposed right-of-way line and being
the beginning terminus of the first course of the property
description.
i. Point of Commencing (P.O.C.) A monumented property corner
which can be identified in the Real Property Records and is
located outside the proposed right-of-way corridor. For title
purposes, the point of commencing must be a monumented back corner
of the parent tract. In the event a monumented back corner of the
parent tract cannot be recovered, the nearest identifiable
monumented property corner located outside the proposed
right-of-way corridor may be used.
j. Preliminary Right-of-Way Layout A drawing to scale
depicting
proposed right-of-way lines; existing right-of-way lines;
proposed pavement; access denial lines; the proposed centerline
alignment, private property lines; easement lines; visible
improvements; visible utilities; and the station and offset from
the centerline alignment to each Point of Curvature (PC), Point of
Tangency (PT), and angle point in the proposed right-of-way lines
and to each PC, PT, and
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Contract for Surveying Services Contract No. ____________
Survey-Survey_Contract Page 5 of 29 Attachment C
angle point in the existing right-of-way lines in areas of no
proposed acquisition.
k. Right-of-Way Maps A series of 22 inch by 34 inch drawings
to
scale depicting the results of relevant elements of records
research, field work, analysis, computation, and map making
required to determine title, delineate areas and boundaries, and
locate and describe utilities and improvements to the extent
necessary to appraise the value and negotiate the acquisition of
individual parcels of private land for a proposed right-of-way
project.
3. PROCEDURE
All standards, procedures and equipment used by the Surveyor
shall be such that, at a minimum, the results of the survey shall
be in compliance with the Precision and Accuracy Requirements set
forth by the latest Board Rule as promulgated by the Texas Board of
Professional Land Surveying (TBPLS). a. Abstract Map (Working
Sketch)
The Surveyor shall prepare an abstract map sufficient to
determine the following:
i. Any and all interests of public record held in the land to be
acquired.
ii. The total record holdings to be acquired from an owner
contiguous to a land.
iii. Any and all interests in land held in common to be acquired
(shopping mall parking lots, subdivision reserves, etc.)
iv. Any and all improvements proposed by other agencies which
may
have a bearing on project development.
v. All called monuments, bearings, and distances as per recorded
information.
b. Right-of-Way Map
The Surveyor shall field locate items such as: property corners,
existing right-of-way markers, improvements, and visible utilities.
The Surveyor shall verify and update the planimetric file as
directed by the State.
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Contract for Surveying Services Contract No. ____________
Survey-Survey_Contract Page 6 of 29 Attachment C
The Surveyor shall prepare a right-of-way map for each proposed
right-of-way project. A right-of-way map must include a title
sheet, an index sheet, a survey control index sheet, a horizontal
control data sheet, and sufficient plan sheets to cover the
proposed project, and other sheets as directed by the State. The
State has developed standard title sheets, index sheets, and plan
sheets, copies of which the Surveyor shall request and secure for
all purposes of this Contract. By mutual agreement between the
TBPLS and the State, right-of-way maps need not be signed and
sealed by a RPLS. Plan sheets must include, but need not be limited
to, the following items of information:
i. Proposed right-of-way lines delineated with appropriate
bearings, distances, and curve data. Curve data must include the
radius, delta angle, arc length, and long chord bearing and
distance.
ii. Existing right-of-way lines delineated with appropriate
bearings,
distances, and curve data to the extent necessary to describe
the individual parcels of land to be acquired. Curve data must
include the radius, delta angle, arc length, and long chord bearing
and distance.
iii. The proposed project baseline alignment delineated with
appropriate bearings, distances, and curve data. Curve data must
include the station of the curve, Point of Intersection (PI),
radius, delta angle, arc length, tangent length, long chord bearing
and distance, and the N and E coordinates of the curve PI. All
alignment PCs, PTs, and even 500 foot stations must be labeled as
to station.
iv. Proposed paving lines combined with relevant existing
paving
lines must be shown to the extent necessary to compile a
complete picture of proposed traffic movements. Proposed paving on
the final product submitted to the State must be shaded with a dot
pattern or highlighted by some other means acceptable to the
State.
v. Denial of Access lines must be shown sufficiently to
indicate
areas where access is to be denied and where access is to be
permitted.
vi. Private property lines must be delineated with
appropriate
bearings, distances, and curve data to the extent necessary
to
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Contract for Surveying Services Contract No. ____________
Survey-Survey_Contract Page 7 of 29 Attachment C
describe the individual parcels of land to be acquired. Curve
data shall include the radius, delta angle, arc length, and long
chord bearing and distance.
vii. League lines and survey lines must be shown and identified
by
name and abstract number.
viii. County lines and city limit lines must be located and
identified by name.
ix. A north arrow must be shown on each sheet, and, if
possible,
located in the upper right corner of the sheet.
x. Monumentation set or found must be shown and described as to
material and size.
xi. A station and offset must be shown for each PC, PT, and
angle point in the proposed right-of-way lines. Stations and
offsets shall be shown with respect to the proposed centerline
alignment.
xii. Intersecting and adjoining public right-of-ways must be
shown and identified by name, right-of-way width, and recording
data.
xiii. Railroads must be shown and identified by name,
right-of-way width, and recording data.
xiv. Utility corridors must be identified as to easement or
fee.
xv. Easements and fee strips must be shown and identified by
width, owner, and recording data.
xvi. Building lines or set-back lines must be shown and
identified. xvii. Visible improvements located within the proposed
right-of-way
corridor or within 50 feet of a proposed right-of-way line must
be shown and identified.
xviii. Structures must be identified as commercial or
residential, by
number of stories, and as to type (brick, wood frame, etc.).
xix. Structures which are severed by a proposed right-of-way
line must be dimensioned to the extent necessary to completely
delineate the severed parts.
xx. Parking areas, billboards, and other on-premise signs which
are
severed by a proposed right-of-way line must be dimensioned
to
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Contract for Surveying Services Contract No. ____________
Survey-Survey_Contract Page 8 of 29 Attachment C
the extent necessary to delineate that portion of the parking
area, billboard, or sign which is located within the proposed
right-of-way corridor.
xxi. In cases where structures are located outside the proposed
right-
of-way corridor and within ten feet of a proposed right-of-way
line, the shortest distance between the structure and the proposed
right-of-way line must be shown.
xxii. If the structure is an element of the planimetric
furnished to the
Surveyor by the State, the Surveyor may snap to the structure to
determine the shortest distance to the proposed right-of-way line.
However, if the distance is less than three feet, the Surveyor
shall verify the distance in the field.
xxiii. Visible utilities located within the proposed
right-of-way corridor or
within 50 feet of a proposed right-of-way line must be shown and
identified.
xxiv. Visible location of vents and filler caps of underground
fuel
storage tanks situated within the proposed right-of-way corridor
or within 50 feet of the corridor must be determined and shown.
xxv. Points of commencing and points of beginning must be
shown
and labeled. Points of beginning must be shown with their
respective N and E surface coordinates. As an exception, a point of
commencing will not be required in the case of a total taking
without a remainder.
xxvi. Each parcel of land to be acquired must be identified by a
parcel
number which shall appear in the ownership tabulation and on the
right-of-way map in the proximity of the respective parcel. If the
Surveyor is unfamiliar with the criteria used by the State to
assign parcel numbers, the Surveyor shall seek the assistance of
the State at the time the abstract map is complete.
xxvii. An ownership tabulation must be shown that includes the
parcel
number, existing area of the parent tract, lot(s) and block(s)
constituting the parent tract when applicable, owners name, type of
conveyance, film code, county clerks file number, taking area, and
remaining area of the parent tract located left and right of the
centerline alignment or both. Types of conveyance, film code and
file numbers refer to conveyances to the State and will be added to
the right-of-way map by the State at a later date. The Surveyor
must provide several blank lines in the tabulation block to
facilitate future map additions.
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xxviii. A parent tract inset must be shown for each parent tract
which
cannot be shown to scale on the right-of-way map. The use of
broken scale lines must be avoided. When parent tract insets are
used, the point of commencing with the appropriate bearing and
distance to the point of beginning may be shown on the parent tract
inset.
xxix. A note must be included on the title sheet and each map
sheet
stating the source of bearings, coordinates, and datum used. The
note must also include the National Geodetic Survey (NGS) or other
basis monument(s) name or identification number, State Plane
Coordinate zone information, EPOCH information, Grid or Surface
values and the Combined Adjustment Factor or Surface Adjustment
Factor.
xxx. Appropriate notes must be included on the title sheet and
each
map sheet stating the following:
Month(s) and year abstracting upon which the map is based.
Month(s) and year field surveys were conducted upon which the
map is based.
Month and year the map was completed by the Surveyor.
xxxi. The right-of-way Control-Section-Job (CSJ) number, if
available, shall be shown on each right-of-way map sheet.
xxxii. The Surveyor shall Place four Tick Marks, one in each
quadrant of the map sheet, showing the Latitude and Longitude
(Lat/Long) and the surface coordinate of each mark. The tick marks
may be placed on the match lines of each map sheet, if convenient.
A foot note must also be placed on the sheet defining the tick
marks as Lat/Long in Decimal Degrees.
c. Exhibits
The Surveyor shall prepare a Property Description for each
parcel or tract consisting of two parts: (1) a metes and bounds
description of the property and (2) a parcel plat. Each part of a
Property Description must be signed and sealed by a RPLS.
i. Metes and bounds description
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A metes and bounds description must be prepared for each parcel
of land to be acquired. The State has developed standard formats
for metes and bounds descriptions, copies of which the Surveyor
shall request and secure for all purposes of this Contract. Metes
and bounds descriptions must include, but need not be limited to,
the following items of information:
State, County, and Survey within which the proposed parcel of
land to be acquired is located.
A reference to unrecorded and recorded subdivisions by name,
lot, block, and recording data to the extent applicable.
A reference by name to the grantor and grantee, date and
recording data of the most current instrument(s) of conveyance
describing the parent tract.
Where possible, the Engineer shall use execution dates in deed
references as opposed to recording or filing dates. In any case,
the metes and bounds description shall make clear which date is
being used.
A point of commencing.
A point of beginning with the appropriate N and E surface
coordinates.
A series of courses, identified by number and proceeding in a
clockwise direction, describing the perimeter of the parcel of land
to be acquired, and delineated with appropriate bearings,
distances, and curve data. Curve data must include the radius,
delta angle, arc length, and long chord bearing and distance.
Each course must be identified either as a proposed right-of-way
line, an existing right-of-way line, or a property line of the
parent tract. Each property line of the parent tract must be
described with an appropriate adjoiner call.
A description of all monumentation set or found shall include,
as a minimum, size and material.
A reference to the source of bearings, coordinates, and datum
used.
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ii. Parcel plat
A parcel plat must be prepared for each parcel of land to be
acquired. The State has developed standard formats for parcel
plats, copies of which the Surveyor shall request and secure for
all purposes in this Contract. Parcel plats must include each and
every item of information shown on the right-of-way map which
concerns the individual parcel.
4. ADHERENCE TO STANDARDS
For purposes of clarity, consistency, and ease of understanding,
the State, as an acquiring agency of private property for public
use, has adopted standards and formats for right-of-way mapping
which have proven to facilitate the processes of negotiation,
appraisal, relocation assistance, and condemnation. The Surveyor
shall adhere to these standards and formats to every extent
possible to ensure that the needs of the State are met.
5. GENERAL SPECIFICATIONS
For purposes of this Contract, the following general
specifications for right-of-way mapping apply: a. Completed
right-of-way maps must be submitted to the State in
both Microstation CADD files and Adobe PDF format that conform
to producing a final print or plot which is 22 inches by 34 inches
in size with a 21 inch by 32 inch printed border positioned inch
from the top, bottom, and right edge of the sheet.
b. Parcel plats must be submitted to the State on 8 inch by 11
inch
bond paper with respective borders of 7 inches by 10 inches,
positioned inch from the top, bottom, and right edge of the sheet.
Match lines must be used where more than one sheet is required.
c. Right-of-way maps must be drawn to a scale of 1 inch = 50
feet.
An appropriate scale other than 1 inch = 50 feet may be used on
some proposed right-of-way projects with prior approval by the
State.
d. The smallest size lettering acceptable on a right-of-way map
shall
be 1/10 of one inch (Leroy #100) because right-of-way maps are
reduced in size by one-half for archiving purposes, t . A
right-of-way map which contains any lettering smaller than 1/10 of
one inch will not be accepted by the State.
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e. Parcel plats must be drawn to a preferred scale of 1 inch =
50 feet. An appropriate scale other than 1 inch = 50 feet may be
used on some proposed right-of-way projects with prior approval by
the State. In the case of a very large parcel which would be
difficult to show with clarity on a single 8 inch by 11 inch sheet,
the Surveyor shall use multiple 8 inch by 11 inch sheets with
matching lines.
f. The smallest size lettering acceptable on a parcel plat shall
be 0.06
of an inch (Leroy #60). g. Property descriptions shall be
submitted on 8 inch by 11 inch
bond paper. h. The Surveyor shall obtain State approval prior to
using a paper
product not previously approved by the State.
6. GENERAL REQUIREMENTS For purposes of this Contract, the
following general requirements shall apply: a. Copies of
instruments of record submitted to the State must be
indexed by parcel number. b. Coordinates appearing on
right-of-way maps, on parcel plats, and
in property descriptions must be surface coordinates based on
the Texas Coordinate System. The appropriate combined adjustment
factors (sea level factor multiplied by the scale factor) for each
zone of the coordinate system, which have been developed by the
State, must be noted.
In order to obtain surface coordinates, the Surveyor shall
multiply grid coordinates by the appropriate combined adjustment
factor for each zone, as provided by the State (The Grid
coordinates multiplied by the combined adjustment factor = surface
coordinates).
c. Line and curve tables may be used when necessary. d. The
number of centerline alignment stations to be shown on a
single plan sheet are restricted to the extent necessary to
allow approximately four inches between match lines and sheet
borders for future details and notes.
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e. A minimum four inch by four inch space shall be reserved at
the bottom right corner of each map sheet for future revision
notes.
f. Based on the discretion and direction of the State, a 5/8
inch Iron
Rod with the States Aluminum Cap (or other appropriate monument)
may be set on the proposed right-of-way line, and may be replaced
at a later date with the States Type II right-of-way marker.
When the States 5/8 iron rod with the States Aluminum Cap is set
for PCs, PTs, PIs, and 1500 foot stations, the double asterisk
symbol (**) must be shown on the map sheets and written into and
shown in the property description and must be accompanied by the
following note:
**The monument described and set may be replaced with the States
Type II right-of-way marker upon the completion of the construction
project, under the supervision of a RPLS, either employed or
retained by the State.
7. GIS SUBMISSION REQUIREMENTS AND STANDARDS All ROW Mapping
project work authorizations are subject to the following submission
requirements and standards: a. The required geo-referenced parcel
data (features) must be
submitted in ArcGIS 10 format or the current version in use by
the State and in the format of the current ROW Geo-Database
Template, which shall be provided by the State.
b. The template is available for download from the ROW Divisions
webpage on the States internet site (txdot.gov), along with more
detailed requirements.
c. The templates Coordinate System is Geographic coordinates
(longitude and latitude), North American Datum of 1983 in Decimal
Degrees (8 or more place after the decimal point).
d. The data must be geospatially correct and submitted to the
State in
the exact format of the template.
8. ELECTRONIC RIGHT-OF-WAY MAPPING STANDARDS
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The primary purpose of this section is to provide instructions
for the graphics standards, file management structure, and naming
conventions, for right-of-way mapping electronic deliverables
submitted to the States Right-of-Way Division by the Districts,
other Divisions, and Consultants, as an integral part of the
right-of-way mapping package. The software, file types and file
formats must be compatible with those used by the District/Division
Design for Schematics and PS&E (e.g., native MicroStation V8i
files for graphics, Microsoft Office Word 2010 for metes and bounds
descriptions). a. MicroStation V8i
All graphic files for Map Sheets and Parcel Plats must be native
DGN files created using MicroStation V8i with the States current
seed files and the States workspace environment, settings, and
resource files.
b. Level Library Files The Surveyor shall use the States current
MicroStation V8i Level Library Files for right-of-way mapping. The
files contain all the predefined levels that will normally be
needed for right-of-way mapping and to show existing utilities.
c. Separate DGN Files for Each Map Sheet The Surveyor shall
provide one DGN file for each map sheet so that each right-of-way
map sheet is spatially correct (snapping on elements gives correct
coordinate values), This allows multiple users to work on different
sheets at the same time from a server in production, with all the
sheets utilizing the same master reference files. (Note: It is
possible to have all the sheets in one DGN, but only one person at
a time would be able to work on the project.) The sheet file naming
convention is ROW CSJ_Sheet Number.dgn, with an example as follows:
212104065_S01.dgn In the example above, the first nine (9) numbers
212104065 is the right-of-way CSJ for the project and S01 is the
sheet number, beginning with number 1 as the cover sheet.
d. Format of the MDF/MRF (Master Design File or Master
Right-of-Way Files) DGN Reference Files and Map Sheet Naming
Conventions
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The recommended naming prefix for design files is MDF (Master
Design File). Therefore, the prefix must be different for the
right-of-way files because the location of the existing and
proposed right-of-way in the design files from the schematic will
change to some degree after an on the ground survey is made for
right-of-way mapping. Therefore, the prefix could be MRF for Master
Right-of-Way File. The corrected Master Right-of-Way Files shall be
given to the design engineer to be used in the final PS&E so
that all features of construction and the relocation of utilities
shall be correctly placed in relation to the highway right-of-way
and the right-of-way of cross streets or roadways. The Master
Right-of-Way File naming convention is: MRF ROW CSJ_Logical
Name.dgn, with examples as follows: MRF212104065_Schematic90.dgn
(Schematic layout 90% submittal); MRF212104065_Schematic100.dgn
(Schematic layout 100% submittal); MRF212104065_SchemApprov.dgn
(Final Approved [State & FHWA] Schematic);
MRF212104065_PSEDesign.dgn (Final P.S.&E. Design);
MRF212104065_ExROW.dgn (Existing right-of-way determined by RPLS);
MRF212104065_PropROW.dgn (Proposed right-of-way of final design);
MRF212104065_DeedPlot.dgn (Deed Record);
MRF212104065_Planimetric.dgn (Aerial mapping topography);
MRF212104065_ROWTopo.dgn (Improvements data collection);
MRF212104065_DesignTopo.dgn (Design level data collection
topography); MRF212104065_ExUtil.dgn (Existing utilities), etc. All
sheet files with a plan view must have the MRF referenced to allow
more than one sheet file to be worked on at the same time.
e. File Structure of Master and Reference DGN Files If possible,
the file structure will not have any subfolders, to allow better
transfer of data to different PC or server drive names or CD/DVDs
without path problems to reference files when the sheet files are
opened.
f. Lines Weights, Line Styles, Colors, Text Size, Text Fonts,
Scale, and Annotations
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Legibility is the primary concern when choosing the scale, line
weights and text size. Not only must the sheets be legible at full
scale sheet size (22 inches x 34 inches), they must be completely
legible at half scale sheet size (11 inches x 17 inches). Even if
the originals or first generation plots are legible, the
reproductions (copies) must also be legible. The normal scales for
the full scale sheet size must be 1 inch = 50 feet (urban) and 1
inch = 100 feet (rural), which shall be 1 inch = 100 feet and 1
inch = 200 feet, respectively, when plotted or reduced to the half
scale sheet size. Minimum line weights, text size and text font are
dictated by legibility at half scale sheet size (11 inches x 17
inches). Even if the originals or first generation plots are
legible, the reproductions (copies) must also be legible. Standard
cell library: TxdotSurv_04.cel or current State cell files;
Standard Font: 1 Leroy; and standard State color tables:
V256COLR.ctb or Txgpk.ctb. The Surveyor shall use the States
current GEOPAK Survey SMD file that sets up new feature codes in
SMD file for alignment chains, parcel chains and survey chains that
can be drawn by GEOPAK Survey from the GPK file with the correct
line styles, colors and weights to the designated levels loaded
into the dgn by the States current level library files. The
Surveyor shall use MicroStation Packager for the submission of
electronic deliverables, which would capture any non-State standard
rsc, cel, text, etc. files that were used in the mapping that look
and plot differently in the States MicroStation V8i workspace.
g. Text and Line Colors When Using Color Digital Orthoimagery in
the Background The predominate colors of the digital orthoimagery
(greens, browns, etc) dictate which line and text colors stand out
and are legible. Some degree of trial and error is sometimes
needed.
h. Required Data in the GEOPAK Right-of-Way GPK File Alignments,
chains of proposed and existing right-of-way lines, parent tracts
and taking parcels, and all otherpoints collected in the field
(start with schematic or design GPK file) are required.
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If the design GPK file is too detailed for right-of-way use,
input files can be created for the information sought from the
design GPK file to load into the right-of-way GPK file.
i. Surface Coordinate and the ROW GIS Geo-Database Surface
adjustment factors and basis of datum must be well documented in
the electronic deliverables file structure/deliverables read me
file.
j. Requirements for Electronic Deliverables Native MicroStation
V8i DGN files (reference files, sheets files, and parcel plats
files); GEOPAK Survey GPK files; Separate comma delimited point
files (ASCII file) and .csv file in the following types of
coordinates: Surface or Projected Coordinates, Grid Coordinates
(Texas Coordinate System of 1983 in U.S. Survey feet) and
Geographic Coordinates (WGS-84 in decimal degrees) in the following
format: point number, northing or latitude, easting or longitude,
elevation, feature code, description. Text/.csv point file naming
convention is: ROWCSJ_Type of Coordinates.csv (Example:
212101065_Surface.csv, 212101065_Grid.csv, and
212101065_WGS84.csv); PDFs created in MicroStation V8i of Map
Sheets (both 22 inches x 34 inches and 11 inches x 17 inches, one
set in black and white and another set in color if there is
orthoimagery for the background; PDFs of signed and sealed Property
Descriptions, Parcel Plats, and Surveyors Reports and Microsoft
Office Word 2010 documents of Property Descriptions and Surveyors
Reports; Raw and processed GPS files including adjustment
reports.
DELIVERABLES The Surveyors shall prepare and submit the
following:
An Abstract Map (Working Sketch) of the current record title
holders.
A Preliminary Map showing the proposed schematic and existing
right-of-way.
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A Right-of-Way map for the project limits under cover of Title
Sheet, Index Sheet, Control Data Sheet, and Exhibits of the
property descriptions and parcel plats.
Documentation stating that the appropriate monuments were set on
the proposed right-of-way lines at intersecting property lines, and
at all PCs, PTs, angle points, intersecting right-of-way lines of
side streets, and at 1,500 foot stations.
Documentation stating that the appropriate monuments were set on
the existing right-of-way lines in areas of no acquisition at all
PCs, PTs, angle points, and 1,500 foot stations, and as directed by
the State.
The Surveyors report, outlining the approach, reasons or basis
for the existing right-of-way determination, and conclusions
made.
A copy of the States right-of-way mapping check list, signed by
the Surveyor.
FUNCTION CODE 160(150) ROADWAY DESIGN
A. Design Surveys and Construction Surveys
Design Surveys and Construction Surveys include performance of
surveys associated with the gathering of survey data for
topography, cross-sections, and other related work in order to
design a project, or during layout and staking of projects for
construction. 1. PURPOSE
The purpose of a design survey is to provide field data in
support of transportation systems design. The purpose of a
construction survey is to provide field data in support of highway
construction.
2. DEFINITIONS A design survey is defined as the combined
performance of research, field work, analysis, computation, and
documentation necessary to provide detailed topographic
(3-dimensional) mapping of a project site. A design survey may
include, but need not be limited to locating existing right-of-way,
cross-sections or data to create cross-sections and Digital Terrain
Models (DTM), horizontal and vertical location of utilities and
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improvements, detailing of bridges and other structures, review
of right-of-way maps, establishing control points, etc. A
construction survey is defined as the combined performance of
reconnaissance, field work, analysis, computation, and
documentation necessary to provide the horizontal and vertical
position of specific ground points to be used by the construction
contractor for determining lines and grades.
3. TASKS TO BE COMPLETED a. Design Surveys
The State will request design surveys on an as needed basis. The
Surveyor shall perform tasks including, but not limited to the
following:
i. Obtain or collect data to create cross-sections and digital
terrain models.
ii. Locate existing utilities.
iii. Locate topographical features and existing
improvements.
iv. Provide details of existing bridge structures.
v. Provide details of existing drainage features (e.g.,
culverts,
manholes, etc.).
vi. Locate wetlands.
vii. Establish additional and verify existing control points.
Horizontal and Vertical control ties must be made and tabulated, to
other control points in the vicinity, which were established by
other sources such as, the National Geodetic Survey (NGS), and the
Federal Emergency Management Agency (FEMA), and any other local
entities as directed by the State.
viii. Locate existing right-of-ways.
ix. Review right-of-way maps.
x. Locate boreholes.
xi. Perform hydrographic surveys.
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xii. Update existing control data and prepare survey control
data sheets, as directed by the State for inclusion into a
construction plan set.
The Surveyors shall also prepare a Survey Control Index Sheet
and a Horizontal and Vertical Control Sheet(s), signed, sealed and
dated by the professional engineer in direct responsible charge of
the surveying and the responsible RPLS for insertion into the plan
set. The Survey Control Index Sheet shows an overall view of the
project control and the relationship or primary monumentation and
control used in the preparation of the project; whereas, the
Horizontal and Vertical Control sheet(s) identifies the primary
survey control and the survey control monumentation used in the
preparation of the project. Both the Survey Control Index Sheet and
the Horizontal and Vertical Control Sheet(s) must be used in
conjunction with each other as a set. The States forms for these
sheets can be do