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Productivity For Profits FINDING HIDDEN MONEY
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Page 1: Productivity for profits

Productivity For ProfitsFINDING HIDDEN MONEY

Page 2: Productivity for profits

Improve your productivity by being able to:

Analyze the systems you have in place

Identify wastes in your process thus opportunities for improvement

Quantify the costs of not changing

Engage your staff to create more efficient systems by eliminating waste

Implement the solution

Make more money!!!

Page 3: Productivity for profits

Productivity

Quantity and Quality

Cost

Page 4: Productivity for profits

Productivity

Quantity and QualityCost

=

Page 5: Productivity for profits

Waste (non value added effort)

1. Unnecessary work or expense

2. Repetitive work

3. Redundant work

4. Work that can be done by others

Page 6: Productivity for profits

Unnecessary Work or Expense

Reports no-one is looking at Reports that don’t help create change or

improve process Tasks that don’t add value to your customer Are you still spending money on the Yellow

Pages

Page 7: Productivity for profits

Time to Create Report 2 hrs.Cost per Hour $12.00Cost per Week $24.00Cost Over 5 Years $6,240.00Investment .00Savings $6,240.00

Page 8: Productivity for profits

Repetitive Work

The same task repeated over and over again

Data Entry

Giving Directions and Hours of Operation

Work Orders

Filling out Forms

eCommerce Order Entry

Page 9: Productivity for profits

Time to enter order : 4 min.Cost per Hour : $12.00Cost per Order : .80Orders/Day : 50Cost per year : $10,400Investment : $4,500Savings : $5,900

Page 10: Productivity for profits

Redundant Work

Work because data is needed in different places

Customer Information in Accounting and CRM

Inventory and On-Line InventoryOrder Entry and Shipping System

Page 11: Productivity for profits

Misshipment / Yr: 12CostsReplacement Ship $250Return Shipment $100Total Cost $350Cost / Yr. $4,200Investment $1,295Savings $2,905

Page 12: Productivity for profits

Work done by you that can be done by others

Customer Portals Vendor Portals Client Data Entry Electronic Data Interchange

Page 13: Productivity for profits

Cost per Order not EDI $50Orders per Month 85Orders per Year 1020Cost per Year $51,000Investment $10,000Savings $41,000

Page 14: Productivity for profits

Exercise – Define a Process

Large Process – Enterprise Level Small Process – Accounts

Payable

Step 1 Step 2 Step 3 Step 4

Page 15: Productivity for profits

The Fulfillment Process

Request Acknowledgement Acquire (Pick/Produce) Deliver (Hand/Ship) Invoice Collect

Page 16: Productivity for profits

Customer Waves Me Down How can I Help You

They tell me what they would like and I pull it from

the freezer

I hand them the ice cream

I say that will be 1.25They hand me the

money

Page 17: Productivity for profits

Types of Data Transfer

(H) Handwritten / Paper (P) Phone / Fax (E) Manual Email (D) Data Entry (C) Computer / Automated (V) Verbal

Page 18: Productivity for profits

Wastes of poor data transfer

Verbal (No audit – No trail – Eliminate if possible - Redundant)

Handwritten (Redundant – Work done by you)

Fax / Phone (Redundant – Work done by you – Repetitive)

Email (Redundant – work done by you – repetitive)

Data Entry (Redundant – Repetitive – Work done by you)

Computer / Automated (Best)

Page 19: Productivity for profits

Change has a ripple effect

Page 20: Productivity for profits

Quantify your current cost

Calculate your average cost per minute (avg. pay * 1.5 /60)

Estimate the amount of time the task takes

Estimate the number of repetitions per day

Calculate the number of minutes per year (day * 5 * 52)

Calculate the cost per year (min/yr. * cost/min.)

Page 21: Productivity for profits

Get all stake holders involved

Page 22: Productivity for profits

Implement and Track

Implement the solution Track the results Tweek

Page 23: Productivity for profits

Rinse and Repeat

Page 24: Productivity for profits

Sum Up

Page 25: Productivity for profits

Increase Productivity

Identify a Process Analyze the steps or tasks the process takes Identify the steps that contain waste Quantify the cost Engage your staff and brain storm on solutions Implement the change Make More MONEY

Page 26: Productivity for profits

Personal Productivity Tips

Don’t Multi-Task – Lose 40% of your productivity

Turn Off Distractions – Phone, Email, Facebook, Twitter

Make a List and Prioritize – Plan the work and work the plan

Important not Urgent

Ask Yourself How Can This Be Done By Someone Else.

Perfect is The Enemy of Good

Executive Duties not Minimum Wage