Page 1 of 44 (PRODUCTION DEPARTMENT) TENDER DOCUMENTS FOR DE-SCALING, REMOVAL OF SPILLAGE AND UPKEEPING OF UNIT GROUP OF PLANTS FOR 2016-17 LAST DATE OF RECEIPT OF TENDERS 18-05-2016 at 3.00 P.M. DUE DATE OF OPENING OF TENDERS : 19-05-2016 at 3.30 P.M. TENDER DOCUMENT CONTAINS: NIT & ANNEXURES : 44 pages Signature of Tender Issuing Authority
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Page 1 of 44
(PRODUCTION DEPARTMENT)
TENDER DOCUMENTS
FOR
DE-SCALING, REMOVAL OF SPILLAGE AND UPKEEPING OF UNIT GROUP OF
PLANTS FOR 2016-17
LAST DATE OF RECEIPT OF TENDERS 18-05-2016 at 3.00 P.M.
DUE DATE OF OPENING OF TENDERS : 19-05-2016 at 3.30 P.M.
NFL/NGL/NAP/153(UK)/2016/ Dated: To -------------------------- -----------------------------
Sub: TENDER NOTICE FOR “UPKEEPING OF UNIT GROUP OF PLANTS FOR 2016-17” Sealed tenders are invited for the work as detailed below:
1. Name of Work: “UPKEEPING OF UNIT GROUP OF PLANTS FOR 2016-17”
2. Earnest Money : Rs. 25000/-(Rupees Twenty five thousand only) 3. Tender Fee: Rs. 500/- 4. Estimated Value of the work: Rs. 12.37 lacs 5. Time of Completion: 12 months 6. Last date of issue of Tenders: : 18-05-2016 up to 05.00 PM
7. Last date and time of Receipt of Tenders: : 19-05-2016 up to 03.00 PM
8. The date and time of Opening of Tenders: : 19-05-2016 at 03.30 PM 9. Place of receipt and Opening of Tenders: Office of CM (P) 10. All requests for interpretation, clarification & queries in connection with tender shall be addressed in writing to Issuing Authority e.g. Chief Manager (P.) at least 7 (Seven) days prior to the closing date of the tender.
11. The Tender shall be submitted duly superscribed (Name of the work e.g. ARC for
UPKEEPING UNIT GROUP OF PLANTS FOR 2016-17”
12. The rate should be quoted in the Units given in the Schedule of Rates. The rates should be quoted in words and figures. The rates quoted shall remain valid for 120 days f rom the date of opening of tenders for the acceptance.
13. National Fertilizers Limited reserves the right to reject any party. However, where the inquiries are made by the bidder, reason for rejecting a tender or non-issuing a tender document will be disclosed to the prospective bidder.
14. Tender shall be submitted in THREE SEPARATE SEALED Envelopes as under: Envelope No.1: Will be superscribed “EM” (Earnest Money) and shall contain earnest money deposit of Rs 25000/-(Rupees Twenty five thousand only) and Rs 500/-(Rupees Five Hundred only)as Tender fee in the form of a crossed demand draft/ B a n k e r C h e q u e issued by any scheduled bank except rural and cooperative bank in favour of National Fertilizers Limited, Nangal payable at Naya Nangal, Distt. Roopnagar (PB). Cheques shall not be accepted in any case. Tenders not accompanied with EMD shall be rejected Envelope No.2: Will be superscribed “TC” (Terms and Conditions) and shall contain terms and conditions set for the tender by tenderer for his offer (in duplicate) and terms &conditions which are at variance from the terms and conditions of the tender documents issued by NFL and the documents as per Para16 & 18. (DECLARATION FORM to be enclosed in this envelope) Envelope 3: Will be superscribed “PB” (Price Bid) and shall contain the rates and amount quoted in the prescribed schedule of rates. All the three sealed envelopes shall be submitted in a separate sealed envelope
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Superscribed” (Name of the job e.g.( “UPKEEPING OF UNIT GROUP OF PLANTS FOR
2016-17”.) 15. Opening of Tenders Envelope No.1: Marked “EM” containing Earnest Money will be opened first, on the schedule date of opening of tender in presence of those tenders who wish to be present at the time of Tender Opening. Envelope No.2: Marked “TC” will then be opened and discussion will be carried on with the respective tenderer for clarification, if any. Envelope No.3: Marked “PB” will be opened subsequently on the same day or at a later date, which will be intimated to tenderer. 16 The following documents are to be submitted with the quotation in the envelope no.
2, failing which the tender will be liable for rejection: 16.1 In case the parties are pre- qualified;
a) Declaration Forms
b). An Affidavit on Non-Judicial Stamp paper of min. Rs.30/-duly attested by Notary,
stating: -
With reference to NIT No. -------------------------dt. ------------------------of national
fertilizers Ltd. Nangal for the work ----------------------------I ---------------------------s/o
/partner/authorized representative of the firm M/S ---------------------------------do
solemnly affirm and declare as under ;
i) That my/our firm/sister concerns etc. has not been black listed or put on
holiday by any institutional agency/ Govt. Deptt. /Public Sector Undertaking in the
last two years for participating in the tender in last 2 years.
ii) No other firm/sister concerns/associates belonging to the same
group is participating / submitting tender for the job. • PAN (Permanent Account No.) issued by Income Tax Deptt.
• Service Tax No., Code No./Accounting Code if applicable.
• ESI Registration No.
• PF No. issued by PF authorities‟ d) Power of Attorney in the Name of Person, who has signed the Tender Document. (In case of Partnership Firm or otherwise as the case may be).
16.2 In case the parties are not pre-qualified, their offer will be considered as per laid down pre-qualification criteria (As per Annexure “A”): Tenderer shall submit along with the tenders full particulars of their capacity, experience giving the list of similar jobs carried out by them during the last seven years, the complete address of organization for which such works have been executed and also substantiate their claims furnishing the copy of their credentials as per NIT. In the absence of these documents tender will not be considered.
17 The contractor shall quote single rate against each item and not the multiple rates in the Schedule of Rates. Any tender with the multiple rates quoted will be summarily rejected. Price should be quoted strictly as per the Performa enclosed for Schedule of Price.
18. This letter shall form part of the contract document and shall be signed and r e t u r n e d along with the tender documents.
19. All pages shall be initialed at the lower right hand corner and signed wherever required in the tender papers by the tenderers or by a person holding power of attorney authorizing him to sign on behalf of the tenderer before submission of tender. All corrections and alterations in the entries of tender paper will be signed in full by the tenderer with date. No eraser or overwriting is permissible.
20 No condition or deviation should be mentioned by tenderer in Price Bid. Offers where the
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party has mentioned any condition or deviation in Price Bid shall be out rightly rejected. 21 While submitting the offer, bidders may ensure that tender document/offer has been
signed by authorized signatory of the company. Subsequent withdrawal of offer / non-acceptance of orders placed based on the offer submitted by them will not be entertained on the ground that the offer was not signed by the authorized person.
22 One person will be allowed to represent only one company during discussion/negotiation with NFL. If same person is representing different companies with authorization letter from more than one company, such person will be allowed to represent only the first company called for negotiation.
23 The Tender shall be addressed to CM (P) Both Techno-Commercial and price bids will be opened in presence of tenderer who may like
to be present.
Note: The following annexure are part of the tender documents.
1- Annexure-I - Scope of work and Special terms & conditions.
2- Annexure-II - Declaration form – I (To be submitted in Envelope-II)
3- Annexure-III - Declaration form-II for commercial & technical detail (To be submitted
in Envelope-II)
4- Annexure-IV - Declaration form-III Form from the contractor, Acceptance of tender
documents , Application for Tender Document fee if downloaded from
NFL website (To be submitted in Envelope-II)
5- Annexure-V - Schedule of Rates (To be submitted in Envelope-III)
6- Annexure-VI - General Directions and Conditions of the Contract. (To be submitted
in Envelope-II)
Thanking you,
Yours faithfully,
For and on behalf of,
National Fertilizers Limited
(T.K. Batra)
Chief Manager (P)
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ANNEXURE -A
A. ELIGIBILITY CRITERIA
The price bids of only such eligible tenderers shall be opened who shall fulfill the following:-
The party shall be eligible to participate in the bid only, if he / they meet the following eligible
criteria and submit the self certified documentary evidence in support thereof, without which price
bids shall not be opened.
1. (i) The bidder shall submit the name and address of the firm/company along with its
constitution giving status/style of the same such as partnership or limited/private firm etc.
along with its copies duly attested by Notary Public as evidence.
(ii) The sole proprietor shall submit affidavit in original duly attested by notaryregarding status/
style of the business entity.
2. Experience of having successfully completed similar works during the last 7 years ending last
day of the previous month in which NIT has been issued should be at least one of the
following. The party shall submit documentary evidence in support thereof.
∙ Three similar completed works each costing not less than 4.95 lacs (40% of Estimated
Value)
or
∙ Two similar completed works each costing not less than . 6.19 lacs (50 % of Estimated
Value)
or
∙ One similar completed work costing not less than . 9.90 lacs (80 % of Estimated Value)
Similar works means all works related to Upkeep of plant. Tenderer is to submit the copies of
work Order along with successful execution certificate.
3. Average annual financial turnover during the last three financial years ending 31.03.2015
should be at least 30 % of the estimated cost 3.72 lacs. Copies of audited profit & loss and
balance sheet account for the year, 2012-2013 , 2013-14 & 2014-15 should be submitted to
verify financial soundness of Party.
1. The tenderer should submit copies of the following documents along with the technical bid:
a) Work Orders along with completion certificate issued by appropriate authority.
b) Performance Certificates.
c) Copy of PAN No. issued by the Income Tax Authorities (Self Certified)
d) Copy of E.P.F. Registration No. issued by PF authorities. (Self Certified)
e) No Relation Certificate as per NFL‟s Performa (Annexure-II)
f) Copy of Service Tax Registration Number / Code (Self Certified)
g) Latest Bank Solvency certificate amounting to Rs.2.48 Lacs, issued by Bank (Bank
Solvency issued 12 months prior to the date of issue of NIT shall also be considered valid
unless otherwise expired.
h) Copy of E.S.I. Account Code Number issued by ESI Authority. (Self Attested)
i) Whether any sister-concern of the bidder is participating in the present tender, if yes, the
following details may be given:-
i. Name and address of the concern
ii. Name of the job
iii. Place and name of the Unit where job is being executed.
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4. The party shall also require to submit following documents, in absence of which price bid shall
be opened. However, documents shall have to be submitted by the party before the Award of
Contract; otherwise EMD of the party shall be forfeited.
a. Labour License
b. If the party is registered as Micro/Small/Medium enterprises as per the MSMED Act-
2006, the same may be confirmed by the party and submit a photocopy of Registration
Certificate in support thereof. (As per Annexure-III)
5. Bidder shall submit undertaking for submitting labour licence before award of contract.
B. EVALUATION CRITERIA:
1. The technical bid of only such tenderer shall be opened who has deposited the EMD & tender fee
as prescribed in the tender documents.
2. Technical bids will be evaluated as per the eligibility criteria. Price bid of only eligible tenderer
will be opened on a later date. The date and time for price bid opening shall be intimate later on.
3. The contract shall be awarded on overall L-1 basis. However, in case it is found that L-1 tenderer
has quoted non workable rates for one or more items due to which they become L-1, NFL
reserves the right to reject such tender.
4. If the tenderer does not quote rate for any item/items, it may be noted that for evaluation purposes
the same shall be taken based on the higher rate quoted by other tenderers for that particular item.
However, order shall be placed for same item based on the lowest rate quoted by other tenderers.
In case, the party shall have to execute that item (s), failing which action shall be taken as per the
terms and conditions of the contract. Contractors are required to quote their rates of the respective
items of the work as per the “UNIT” of item mentioned in the scheduled of quantity. If it is found
that the contractor has quoted his rates against the particular item(s) by changing the (“UNIT”),
the such quoted rates of the contractor with the change (UNIT) shall be ignored and treated as
UNQUOTED RATE against that particular item(s) and the tender shall be evaluated as mentioned
in Para-4 above.
Both „Techno-Commercial‟ and „Price Bids‟ will be opened in presence of tenderers who may
like to be present.
Page 9 of 44
ANNEXURE-I
CONTRACT FOR “DE-SCALING, REMOVAL OF SPILLAGE AND UPKEEPING OF UNIT
GROUP OF PLANTS FOR 2016-17”
I. SCOPE OF WORK & SPECIAL TERMS & CONDITIONS
Unit Group of Plants consists of various plants viz NMP-I, Water Treatment Plant, Ammonia Storage
Area (1000 MT), Nitric Acid Plant, NOx abatement Plant and Ammonium Nitrate Plant.
THE SCOPE OF WORK INCLUDES BUT NOT LIMITED TO THE FOLLOWING.
1.00 NMP-I/WTP PLANTS
1.01 AMMONIA STORAGE BUILDING
a. Grass cutting all around Horton sphere, in front of Ammonia filling station, bottling plant;
around 30 MT weigh bridge and around effluent pit near Amm-I plant.
b. Dry broom cleaning and water washing all the floors and area around the Ammonia
storage building.
c. Shifting of removed wild growth to nearby place inside factory area as directed by the
Engineer I/C
1.02 REFORMER, DESULPHURISATION & „PSA‟ SECTION
a. Dry broom cleaning and water washing of the whole area.
b. Spider web cleaning from all the machines and equipments, in this area.
1.03 D.M.PLANT, COOLING TOWER & INSTRUMENT AIR COMPRESSORS
a. Dry broom cleaning and water washing of the whole area.
b. Cleaning of cooling tower decks.
c. Oil and chemical handling.
d. To spray bleaching powder in all those places where algae growth has taken place.
e. Cutting of grass around the plant area & removal of the same to place directed by the
Engineer I/C.
1.04 TG SET
a. Dry broom cleaning, spider web removal and cleaning of pigeon-droppings from the floor
and equipments.
1.05 WATER TREATMENT PLANT
a. Cutting of grass and wild growth around primary clarifiers, Fine Clarifier, Interconnecting
Channels and Reservoirs and shift the removed wild growth to nearby place inside Factory
Area as directed by the Engineer I/C.
b. Cleaning of wire-mesh strainers at the inlet of primary clarifiers and at the suction of Clear
Water Pumps.
c. Spider web removal in the pump house and control room.
d. Water washing of the area near Fine Clarifier and in front of the Control Room.
e. Removal of floating leaves and mud particles from Fine Clarifier.
f. Cleaning of all the pump strainers and sumps of the pumps.
g. De-silting of drains.
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h. Shifting of removed mud / foreign material to a nearby place inside factory area away
from WTP as directed by the Engineer I/C.
1.06 MISC. JOBS IN AMM STORAGE/NMP-I/WTP
a. Emptying out and charging of sand in the sand filters in WTP.
b. Removal of wild growth near HP Nitrogen Tank, HP Hydrogen Tank, Flare Stack,
Naphtha Unloading Area, Naphtha Transfer Area, Day Tank Area and other plant areas of
NMP-I.
c. Cleaning of EOT Crane Tracks, Pumps, Mopping of NMP-I Control Room, shift office,
DM plant control room and WTP control room.
d. To spray bleaching powder at places where algae growth has taken place.
e. Shifting of removed wild growth to nearby place inside factory area as directed by the
engineer I/C.
1.07 LUB. OIL HANDLING IN AMM STORAGE/NMP-I/WTP
a. Charging oil in Instrument Air Compressors, Ammonia Refrigeration Compressors, Main
Drain Pumps, CWP - 8 and 9 in WTP and Air Compressors in WTP.
b. Cleaning and scrubbing of oil leakage around the machines given under 1.07 a.
c. Oil draining from above mentioned machines for replacement of oil or for attending
maintenance jobs.
d. Greasing of Raw Water Pumps.
1.08 CLEANING OF PRIMARY CLARIFIERS 1,2 & 3
a. Isolating and Draining of Clarifiers for cleaning of the same.
b. Removal of mud, dry leaves and twigs etc. from all the Primary Clarifiers.
c. Cleaning of all Clarifiers, including removal of grass, plants etc. from the walls, so that
these are suitable for doing maintenance/painting jobs.
d. Washing all Clarifiers thoroughly with water and to ensure that all drain lines of Clarifiers
are cleared for any choke.
e. Removal of all materials, Implements, Pumps, Fire Hoses & etc., from the Clarifiers, after
completion of work.
1.09 CLEANING OF FINE CLARIFIER
a. Draining of Clarifier for cleaning of the same.
b. Removal of mud, dry leaves and twigs from all surfaces of Fine Clarifier in Water
Treatment Plant.
c. Cleaning of Fine Clarifier, including removal of grass, plants grown on the walls, so that it
is suitable for carrying out Maintenance/Painting jobs.
d. Washing Clarifier surfaces thoroughly with water and ensure clearance of all the drain
lines of Clarifier, including the Pump Strainers and Sump.
e. Removal of all Materials, Implements, Pumps, Fire Hoses & etc., from the Clarifier after
completion of work.
f. De-silting of drains.
1.10/1.11/1.12 CLEANING OF RESERVOIR NO.1 & NO.2 AND CLEANING OF INLET AND
INTER-CONNECTING CHANNELS
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a. Draining of Reservoirs and Channels for cleaning of the same.
b. Removal of mud, dry leaves and twigs from all the surfaces of Reservoir No.1&2 and
Interconnecting Channels.
c. Removal of all Materials, Implements, Pumps, Fire Hoses & etc., from the Clarifier, after
completion of work.
d. De-silting of drains and drains wells.
e. Shifting of removed mud / foreign material to nearby place inside factory area away from
WTP, as directed by the Engineer I/C.
2.00 NITRIC ACID/ NOx ABATEMENT PLANT
2.01 CLEANING OF OPERATING FLOORS OF COMBUSTION SECTION
a. The Operating Floors of the Combustion Section and the Stairs are to be thoroughly
cleaned with broom and water washing.
b. Water and oil spillages, if any, are to be removed, as and when required.
2.02 CLEANING OF GROUND FLOOR & PERIPHERAL AREA OF AMMONIA
VAPORISATION SECTION
a. Ground Floor of Nitric Acid Plant is to be cleaned initially with broom and then with
water.
b. Oil Spillages, if any are to be removed as and when required.
2.03 CLEANING OF CONDENSATION SECTION
a. All the Floors of the Condensation Section are to be washed with water to remove the
traces of acid and any other undesirable material.
b. Removal of pigeon droppings from the equipments and machines.
2.04 CLEANING OF NOx PLANT & ACID STORAGE AREA
a. Cleaning of the entire area pertaining to NOx plant and Storage tanks. These are to be
cleaned initially with broom and then with water.
2.05 CLEANING OF BURNER HOODS (Ammonia Oxidation Reactors-4 nos.)
a. Cleaning of burner hoods of Ammonia Oxidation Reactors, whenever these are opened for
Catalyst gauges reversal/replacement or maintenance purpose, with help of wire brush &
ambry paper.
b. To apply fire-clay solution on inside surface of burner-hoods after cleaning.
2.06 RECOVERY OF SPILLAGE IN NOX ABATEMENT PLANT BUILDING ROOF
a. To collect the fine dust of product Sodium Nitrate/Nitrite spread on the top floor of Nox
Plant and to fill it in bags for recycling within the system.
b. The area is to be washed with water, after removing the dust.
2.07 MISC. JOBS IN NITRIC ACID PLANT &/ NOx PLANT
a. Removal of Mixed Gas Filter candles for cleaning & replacement, as and when
required.
b. Cleaning of Filter Candles with air & water and then drying.
c. Cleaning inside surface of Mixed Gas Filters.
d. Handling of catalyst gauzes during catalyst charging, reactivation, receipt & dispatch and
when and required.
e. Application of fire-clay solution on the expansion bellow of burner ring.
f. Cleaning of Catalyst Washing Room as and when required.
g. Sealing of Catalyst Washing Room.
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h. Removal of wild growth, grass cutting around the plant building area, shifting of the
removed grass & wild growth to a nearby place inside factory area as directed by the
Engineer I/C.
2.08 Cleaning of 100 MT Weigh Bridge near Nitric Acid Storage Tanks
3.00 AMMONIUM NITRATE PLANT
3.01 CLEANING OF ALL FLOORS OF MOTHER LIQUOR SECTION
a. Cleaning of oil spillage and scrapping of hard-set material on various floors of Mother
liquor section and Flakers section.
b. Spillage/scrapped material collected in Flakers section is to be dissolved in Mother Liquor
Tank.
c. In Flakers Section, the left over material after loading of trucks is to be filled in bags and
to be dissolved in Mother Liquor tank.
3.02 Cleaning of East or West part of settling pit in Ammonium Nitrate Plant. It requires 45
manday to carry out the job within a week.
The Job profile assumes prolonged shut down of NMP-I except Instrument Air
compressors, DM Water pump, Effluent Pumps on main drain for monitoring pH,
Ammonia storage and WTP.
II SPECIAL TERMS AND CONDITIONS
a. The essential feature of the contract is overall cleaning of the plants which includes
scrubbing & removal of oil spillage / hard set material, cleaning of drains, overall
cleaning of clarifiers/ reservoirs /inlet and interconnecting channels and other jobs as
detailed in the scope of work. The job is purely of intermittent and occasional nature.
Though the frequency of rounds supposed to be taken up by the contractor are mentioned
in soq, but is not limited to it only and the contractor may have to deploy sufficient
manpower as per the cleaning requirements in the plant even after 5.00 p.m.
b. The cleaning of clarifiers/reservoirs shall have to be done one by one as per the schedule to
be given by Engineer in-charge. Cleaning of Inlet and Inter-Connecting Channels and
Reservoir-I shall have to be completed within eight hours during ATA & on the day of
Total Power Shut Down. The contractor has to supply sufficient labour to complete the
job within specified time. Tentative time schedule for each clarifier is 20 days, for
Reservoir-II 6 days and for fine clarifier 4 days.
c. The frequency of rounds can be changed at the discretion of Engineer incharge. The
payment shall be made on the basis of rates per round for cleaning of the area and actual
rounds of cleaning carried out.
d. The contractor shall have to complete the job between 8.00 A.M. to 5.00 P.M. as and
when required, during all the working days including Sunday (s) and holiday (s). Engineer
incharge on inspection may ask the contractor to complete the unattended job on the same
day after 5.00 P.M. or the next day.
e. If required, the contractor will have to provide labour after 5.00 P.M. also for removal of
spillage for which NFL shall make no extra payment to the contractor
f. The entire work shall be carried out under the guidance and direction of Engineer Incharge,
NFL.
g. The spillages are of occasional nature. Expected frequency of removal of spillage&
minimum no of unskilled labour to be deployed per round, shall be, as shown in Annex.–
V. However, extra manpower, if required, to complete the job in time, shall be arranged
by the contractor.
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h. The Factory Area has been declared as „NO SMOKING AREA‟ Hence, the contactor shall
ensure de-matching of all in employees and ensure the compliance of „No Smoking‟
Instruction.
i. The trenches / drains in the areas mentioned in Scope of work shall be cleaned to ensure
free flow of water. Care shall be taken that covers for drains, trenches are not damaged,
and no material is dumped in drains & trenches. The material shall be neatly collected,
heaped outside and then disposed off at a specified place meant for the purpose.
j. Oil spillages will be cleaned using, cotton waste and shall not be washed with water.
k. Places where algae growth has taken place with in the areas as specified in Scope of work
shall be cleaned thoroughly followed by spray of bleaching powder.
l. The contractor or his supervisor shall always be available at plant site for proper supervision
and execution of the job.
m. All safety precautions in the handling and removal of spillages/hard set material etc. shall
be observed by the contractor/contractor‟s labour while performing the job.
n. Contract shall be governed by „General Directions and Conditions‟ of the contract and
GDCC forms a part of NIT. The contractor shall comply with all statutory obligations
specified in GDCC.
o. Contractor is required to submit status of company/firm as regard to registration under the
MSMED Act, 2006 (Refer Annexure-III).
p AGREEMENT Contractor will have to execute an agreement within 10 days of award of contract on non-
judicial stamp paper of Rs. 30/- to be purchased by contractor. Specimen Performa for
agreement may be obtained from the office of Senior Manager (Prod.) NAP. Agreement shall be duly signed and notarized on the date of signing /execution, by both the parties.
q. Supervision & Control of Contract Labour
The overall supervision and control of contract labour so engaged, deployed or supplied
for execution of contract shall remain and vest with tenderer.
III Payment Terms & Submission of Monthly Bill:
a. On acceptance of running bills, complete in all respects, 90 % payment shall be released
within 30 days and balance 10% shall be retained as security deposit after adjusting the
EMD and initial security deposit.
b. The contractor shall submit his monthly bill within 1st week of the following month to the
Executing Department for verification and recommendation. In case the contractor fails to
submit the bill by the last day of the following month, a penalty of 1% of the billed
amount or for every month of delay or part thereof subject to minimum of Rs. 1000/- shall
be recovered from the bill.
c. As per CVC instructions, NFL is required to make payments of all the suppliers/vendors
through Electronic Clearing System /RTGS, i.e. e-payments & e-Receipts. NFL, Nangal
Unit is having its Cash Credit Accounts with State Bank of India, Naya Nangal, who is
having Electronic Fund Transfer /RTGS Facility in its branch at Naya Nangal and some
other important branches. The contractors/suppliers, who are having their bank account,
may check up with the concerned branch, where they are maintaining bank account, as to
whether they are having EFT /RTGS facility, if so, they may submit the bank particulars
i.e. Bank Account Number, Name of Place of Branch, Branch Code Number, so that, their
payment could be released through transfer of funds to their account.
Page 14 of 44
IV Payment of Minimum Wages:-
a) It shall be the responsibility of the Contractor to make payment of Minimum Wages to the
workmen engaged by him on or before 7th
of the following month, as fixed /revised and
notified by the Appropriate Govt. (Presently Central Govt.)
b) In case the rates notified by the Central Govt. for any scheduled employment are less than
the rates notified by the State Govt., in that case the Contractor shall be required to make
the payment to the workmen at the rates notified by the State Govt.
V Security Deposit:
Initial security deposit @ 2.5% of the total contract value will have to be deposited by
you, however amount deposited as earnest money will be adjusted against initial security
deposit and balance amount may be deposited within 10 days of issue of LOI. Further
7.5% of each bill for the value of work done from time to time shall be retained by NFL as
security for faithful performance of the contract and will be refunded only after three
months of the satisfactory completion of the contract without any interest thereon.
VI EMPLOYEE STATE INSURANCE
a) Every Contractor should have his own ESI Account Code Number from the ESI
Authorities. It shall be the responsibility of the contractor to deposit the ESI contribution every
month @ 6.5% of the monthly wage bill, (Employers Contribution @ `4.75% & Employees
Contribution @ `1.75 %), under intimation to P&A Deptt.
b) It shall be responsibility of the Contractor to ensure Registration and issue of ESI cards to
the workmen engaged by him, for availing medical facilities by the beneficiaries.
c) It shall be responsibility of the Contractor to submit ESI Return to the statutory authorities
under intimation to P&A Deptt.
VII Provident Fund Number:
a) Every contractor should have his own PF Account Number and shall be responsible to
deposit the PF contribution in respect of workmen engaged by him.
b) The contractor shall indicate PF Account Number allotted to each worker engaged by
him in the monthly wage bill and will ensure its accuracy and correctness.
c) The contractor shall submit Annual Return in respect of all the workmen engaged by
them with concerned RPF authorities with copy to P&A Deptt.
d) After submission of the return the contractor shall arrange PF slips in respect of PF
Contribution, issued by the RPF Authorities and will distribute to the concerned
workers after intimation to the Executing Deptt and P&A Deptt.
e) After closure of the contract or in case of change of the employer (contractor), the
outgoing contractor and present contractor shall ensure submission of Form-13A, for
transfer of PF contribution from old account to the new account.
VIII TERMINATION OF CONTRACT IN FULL OR PART:
If the contractor fails to comply with any of the provisions, but not limited to, as specified in
clause No. 3.33 No. (i) to (xviii) of GENERAL DIRECTIONS and CONDITIONS of
CONTRACT. NFL reserves the right to adopt any or several of the following courses, as
specified in clause no.3.33 (part-B) from Sr. No. (i) to (v) of GDCC.
∙ Award parallel contract and/or
∙ Terminate the contract and/or
∙ Forfeit the security deposit and/or
∙ To get execution of contract for remaining period at Risk and Cost of contractor and/or
∙ De-list/Blacklist the contractor
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IX PERIOD OF CONTRACT
The contract shall be valid for a period of 12 months from the date given in award of work
and it can be short closed by NFL if the performance is not satisfactory or due to some other
contingency. The contract period can be extended for another three months at the same rates
and terms & conditions, on the sole discretion of NFL management.
X TOOLS / TACKLES AND OTHER ITEMS:
a. Tools and tackles, cotton waste, waste cloth, brooms, brushes, shovels required for cleaning,
washing, removal of spillages & clearance of drains will be provided by NFL and 1% of the
value of running bills shall be deducted. The Safety helmets / Safety Shoes required by labor
will be provided by the Contractor. NFL shall supply / make available following items free of
cost.
i) Hand Trolleys/Wheel barrows/Drums.
ii) Fire hoses and nipples for cleaning of clarifiers.
iii) Rubber hose pipe and water for cleaning& washing.
iv) Bleaching powder.
v) Rubber hand gloves, PVC suit, safety goggles and face shield for handling of
chemicals.
b. The contractor shall provide any other item not mentioned above but required for the
execution of the job.
Non-consumable items shall be returned after the completion of the job otherwise cost of
material plus 25% departmental charges shall be recovered.
XI PENALTY
a. In case on inspection by NFL Engineer in charge, it is observed that the contractor is
unable to do de-scaling job / remove the spillage / clean any area and has failed to deploy
labour beyond 5.00 PM for the said jobs, a penalty of Rs. 200/- per day shall be imposed
to a maximum value of 10% of total contract value. In case of continuous default, NFL
may adopt any or several courses mentioned in clause 3.33 of G.D.C.C.
RISK & COST
b. NFL reserves the right to get the incomplete job done through any other source /
contractor at contractor‟s Risk & Cost and extra cost shall be recovered from the running
bills as per GDCC.
XII DECLARATION OF TENDERERS RELATIONS WITH NFL EMPLOYEES/ EX-
EMPLOYEES Should a tenderer have a relation or in the case of a firm, one or more of its partners, a
relation or relations employed in NFL or in case of company any of its official or relations
employed in NFL or any Ex-Employee of NFL is in service of firm/company, the authority
inviting tenders shall be informed of the fact at the time of submission of the tender in the
enclosed format (Annexure-II) failing which NFL may, in its sole discretion, reject the tender
or rescind the contract.
XIII SAFETY RULES AND REGULATIONS
a. The contractor shall ensure strict adherence to all „Fire and Safety Regulations‟ of NFL,
should execute the job with due care & caution and strictly abide by all the regulations.
Contractor shall consult Safety Officer or Engineer before starting the job. He shall
familiarize himself of regulations, copies of which shall be furnished to him by NFL,
when requested. He shall be responsible for and must make good to the satisfaction of
NFL any loss or damage due to fire to any position of the work to be done under this
agreement or to any of the NFL‟s existing property.
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b. NFL Engineer will stop unsafe and unsupervised work.
c. Before start of job of cleaning in open or confined space, the contractor or his supervisor,
for themselves or for their staff, shall obtain written permission from NFL Engineer.
After shift change, the aforesaid permission shall be taken again, before doing the job.
d. The safety requirement of the contractor‟s labour shall be, the sole responsibility of the
contractor and he shall see that job is done without causing any injury to workers and all
safety precautions are observed.
e. All the accidents to contractor‟s staff, will be reported to Safety Officer promptly. This
will however, not relieve the contractor of any statutory /other obligations.
f. The contractor shall keep a record of laborers and their addresses for security point of view
at site and to safeguard against the entry of bad elements into the factory premises/plants.
The contractor should get the antecedents of the labour verified by him before employing
them.
g. It is obligatory on the part of the contractor to abide by the terms and references as
contained in the Safety Code, violation of which, will tantamount to disqualification of the
contractor for any type of work in NFL as well as the Security Deposit will also be
forfeited. Copy of the Safety Code is available with Safety Department at a cash payment
of Rs.100/-.
XIV (A) PAYMENT OF TAXES & DUTIES
1. The rates to be quoted by the tenderer should be inclusive of all the duties, taxes, levies
including VAT on works contracts, entry tax etc. but excluding Service Tax. No request for
increase/decrease or inclusion of any tax shall be entertained afterwards.
2. Deductions such as Income Tax, VAT etc at source, plus surcharge thereon at the applicable
rates of the Gross Value of the Bill shall be made from the contractor‟s monthly bills for
depositing with respective Statutory Authorities as per the provision of the respective Acts and
guidelines issued by Govt. of India.
(B) PAYMENT OF SERVICE TAX.
a) The Total contract Value is inclusive of all applicable taxes, duties, levies etc. except
Service Tax.
Under the service contracts there is no transfer of property in goods is involved, so this
is not a works contract. Similarly this is also not a contract for supply of manpower,
since overall supervision and control of the contract labour so engaged, deployed or
supplied for execution of the contract shall remain and vest with the tenderer. As such,
NFL is not liable to pay service tax as service receiver under the service tax
notification No. 30/2012-Service Tax dated 20-06.2012. Hence, liability for deposit of
100% (Full) Service Tax with Central Govt./ Service Tax Authorities shall be of the
bidder/tenderer/contractor and the same shall be reimbursed as per terms of the
contract.
b) NATURE OF CONTRACT AND APPLICABLE SERVICE TAX RATES
Nature of contract (Service/ Works/Labour supply
etc.)
Service Contract
% of value of services (Quoted amount) on which
service tax is applicable/ leviable, as per GOI
notification issued from time to time in this regard
100%
Present rate of service tax 14.5%
Service tax liability of the bidder as service provided 100%
Service tax liability of NFL as service receiver NIL
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C) EVALUATION OF BIDS
The amount of service tax as applicable as per service tax act 1994 as amended from time to
time and rules notified by central govt. shall be considered for evaluation of bids for arriving
at L-I status and award of contract.
D) “Service Tax, if applicable shall be paid by NFL as per GOI notification 30/2012-Service
Tax effective from 01.07.2012 on submission of the documentary evidence of the payment
thereof.
The tenderer must mention service tax registration/ service tax code and the accounting code
in the invoice/ receipts. Any variation in the rate shall be NFL‟s account during contractual
period only.
The tenderer shall indicate separately the portion of the taxable services (% of service
component in the quoted rates) on which service tax shall be payable by NFL & the portion of
the exempted services (% of material components in the quoted rates) representing value of
goods sold to NFL for which necessary documentary proof shall be available with the tender.
Addition/ deletion of taxes imposed by the state govt./ Central govt. after submission of
Tender documents and during contractual period shall be to NFL‟s account.
E) Contractor must submit documentary evidence of deposit of service tax immediately after its
deposit with service tax department. The documentary evidence must be submitted latest by
the date for submission of invoice / bill of subsequent month, failing which NFL can withhold
the payment of subsequent service tax due to non-compliance of service tax rules. The service
tax of the final bill shall be reimbursed on production of documentary evidence.
The liability of NFL shall be restricted to the amount of service tax only. Any interest/ penalty
etc. shall be to the contractor‟s account. Rates and guidelines shall be applicable as notified by
the Central govt. from time to time.
F) Any subsequent change in the rate of service tax shall be to NFL‟s account during contractual
period only.
G) As per Service Tax Law, the liability towards payment of Service Tax lies with the service
provider, so NFL is not responsible for non- compliance of the Service Tax Law by the
tenderer. However, in case of services notified for liability of payment of Service Tax on the
part of service receiver, the Company (NFL) shall comply with the same to the extent of his
portion of Service Tax to which NFL is liable as the service receiver.
XV INCOME TAX :
i. Deduction of Tax at source shall be made from the monthly Running Account Bills of the
Contractor as per prevailing rates from time to time under „Income Tax Act‟. The Income
Tax recovered shall be deposited in Govt. Account and a Certificate of Recovery shall be
given to the contractor as per prevailing „Income Tax Rules‟.
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ii. The contractor is liable to pay for all the Taxes in respect of the contract. The contractor
shall indemnify NFL against levy of taxes etc. in regard to this contract and in the event of
NFL being assessed for any taxes imposed and in the event of this, NFL shall have the
right to recover the total amount that is due to the contractor and the contractor shall also
be responsible for all costs or expenses that may be incurred by NFL in connection with
any proceeding or litigation in respect of the same.
XVI Quotations quoting multiple rates for any items shall be rejected.
XVII ESCALATION/DE-ESCALATION:
The rates quoted by the tenderer shall remain firm during the currency of the contract
including extended period also, except increase/decrease in the minimum wages of the labour
by Appropriate Govt. as per clause no.4 of NIT The escalation on account of increase in the
minimum wages shall be compensated to the contractor as per the formula indicated below:
=
Billed Amount x 65/100x (Escalated minimum wages-Present Min.
wages)
Present Minimum wages
The central/state government notifies minimum wages of labour from time to time. The above
formula for escalation will be used against the minimum wages prevailing at the time of
opening of tender, which shall be assumed as base/datum for minimum wages (i.e. base
minimum wages for unskilled wages is Rs. 267.13).
Escalation/De-escalation shall be calculated on the „Minimum Wages‟ which may be
subsequently declared in the notification to be issued by appropriate Govt. However, if
change in minimum wages is notified after the validity / currency of contract, the same shall
not be considered for escalation / de-escalation.
XVII ARBITRATION CLAUSE
The contract shall be governed by and construed in accordance with the laws of India.
1. .“Except where otherwise provided in the contract all matters, question or differences
whatsoever, which shall at any time arise between the parties hereto, touching the construction,
meaning, operation or effect of the contract or out of matter relating to the contract or the
breach thereof or the respective rights or liabilities of the parties during or after completion of
the works or whether before or after termination, shall after written notice by either party to the
contract be referred to the arbitration of the Unit Head, National Fertilizers Ltd, Nangal Unit or
his/her nominee.The arbitration & Conciliation Act, 1996 or any statutory modification or re-
enactment thereof and the rules made there under shall govern the Arbitration proceedings. The
contractor hereby agrees that he shall have no objection if the arbitrator so appointed is an
employee of NFL and he had to deal with the matter to which contract relates and that in the
course of his duties as such he has expressed his views on all or any of the matter in dispute of
differences”. It is agreed by and between the parties that in case a reference is made to the Arbitrator or the Arbitral Tribunal for the purpose of resolving the disputes/differences arising out of contract by and between the parties hereto, the Arbitrator or the Arbitral Tribunal shall not award interest on the awarded amount more than the rate of SBI PLR/Base rate as applicable to NFL on date of award of contract.
2. Applicable where contract is awarded to Public Sector Enterprises/Government:
In the event of any dispute or difference relating to the interpretation and application of the
provisions of the contract, such dispute or difference shall be referred by either party for
Page 19 of 44
Arbitration to the sole Arbitrator in the Department of Public Enterprises to be nominated by
the Secretary to the Government of India In-charge of the Department of Public Enterprises.
The Arbitration and Conciliation Act, 1996 shall not be applicable to arbitration under this
clause. The award of the Arbitrator shall be binding upon the parties to the dispute, provided,
however, any party aggrieved by such award may make a further reference for setting aside
or revision of the award to the Law Secretary, Department of Legal Affairs, Ministry of Law
& Justice, Government of India. Upon such reference the dispute shall be decided by the
Law Secretary or the Special Secretary/Additional Secretary, when so authorized by the Law
Secretary, whose decision shall bind the parties finally and conclusively. The parties will
share equally the cost of arbitration as intimated by the Arbitrator.”
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XIX Performa for declaration of Sole Proprietorship;-
(On stamp paper of Rs. 30/- and notary attested)
AFFIDAVIT
I, _____________________ S/o Shri ________________, resident of
_____________________________________ do hereby solemnly affirm and declare as under:-
1) That _____________(date), I the deponent has started the business under the name and
style of ___________________________ as Sole Proprietor and at present M/s
________________________________ is a Sole Proprietorship Firm.
2) That the deponent is holding documents like PAN No__, Service Tax No__, Provident
Fund No__, ESI No__, Bank Account No__ etc. in the name of Sole Proprietorship Firm.
3) That my above declarations are true and correct to the best of my knowledge and in case
of any declaration found to be incorrect in that even my bid/tender may be rejected.
DEPONENT
VERIFICATION
Verified that the above contents of my affidavit are true and correct to the best of my
knowledge and belief and nothing has been concealed therein.
DEPONENT
Place :------------------
Dated :-----------------
Page 21 of 44
XX BANK REFERENCE LETTER/SOLVENCY CERTIFICATE
(On Bank‟s Letter Head)
Certified that M/s _______________ at _______________________ (address) is having an account
in our bank as per following particulars:-
1 Type of Account : Cash-Credit / Current / Savings
2 Bank Account No
3 Solvency limit (Rs.) Rs. _____________________
4 Since when holding Account?
5 Financial Standing & Soundness SOUND / POOR
6 Dealing & Conduct of the Party : Satisfactory / Un-satisfactory
7 Any other comments by the bank
(Signature of Bank Manager)
With Seal
Date: ____________
Place: ____________
Page 22 of 44
Annexure-II
DECLARATION FORM-I
(To be submitted in Envelope-II) Tender No.:________________________ Date: ___/___/_____
To,
DGM (__________)
National Fertilizers Ltd.
NayaNangal
Sub :_______________________________________________________( Name of the Work)
Dear Sir,
I / We _________________________________________have read the conditions of tender attached hereto
and agree to abide by such conditions. I / We offer to do the job of Contract for “____________________ ”
work at the rates quoted in the attached Schedule of Rates and in accordance with the specifications, standards
and instructions in writing to the Engineer-in-charge of M/s. National Fertilizers Limited and hereby bind
myself / ourselves to complete the work schedule and progress of work.
I / We further agree to abide by all the conditions of contract and to carry out all work within the specified
time in accordance with specifications of materials and workmanship and instructions referred to in the Notice
Inviting Tenders.
I / We agree to accept payment by ECS / EFT from your Bank i.e. SBI, Naya Nangal, Branch Code: 0689.
Details of my / our Bank A/c No. is as under:
Bank A/c No.
(In SBI / any Nationalized Bank)
Name & Address of the Bank &
Branch
Branch Code:
IFSC Code
In case of acceptance of the tender by National Fertilizers Limited, I / We bind myself / ourselves to execute
the contract as per the conditions mentioned in the tender documents, failing which, I / We shall have no
objection to the forfeiture of the Earnest Money lodged with National Fertilizers Limited, Nangal Unit.
Thanking you
Yours faithfully
For M/s ____________________________
(Signature of Contractor/Tenderer with SEAL)
Address: _____________________________
Place: ___________
Date: ____________
Page 23 of 44
Annexure-III
DECLARATION FORM-II
(To be kept in Envelope No. II) The following declaration to be signed by Contractor and to be submitted along with required documents which would be
duly self- certified:
S. No DESCRIPTION
1.
If a Tenderer has relation(s) whether by
blood or otherwise with any of employee(s)
of NFL (Owner), the Tenderer must disclose
the relation at the time of submission of
Tender, failing which, NFL shall reserves the
right to reject the Tender or rescind the
Contract.
YES / NO (If Yes, give the following details)
Name & Designation of
the Employee Place of
Posting
Relation with the
Employee
2.
P.F. Registration No. of the firm / company to be intimated along with
Documentary proof thereof.
3 PAN No. (Permanent Account Number) of the firm / company issued by
Income Tax Deptt. along with Documentary Proof thereof.
4
Service Tax Registration No. of the firm / company issued by Service Tax
authorities along with Documentary Proof thereof.
Accounting Code No.
Service Tax Code No. linked with PAN No. mentioned at Sl. No.3
5 ESI Registration No. issued by ESI Authorities along with documentary
proof thereof.
6
Bank Details: Name & Address of the Bank & Branch Bank A/c No. (In SBI / any Nationalized Bank) Branch Code: IFSC Code
7
If the firm is registered as Micro / Small / Medium Enterprises as per
MSMED Act, 2006, the same may be confirmed by the tenderer and submit
a photocopy (Self certified) of the registration certificate in support thereof.
Otherwise it will be construed that the firm is not registered as per
MSMED Act, 2006.
8
The tenderer shall submit:
a) The Name and Address of the firm / company along with its constitution
giving style / status of the same such as Individual / Proprietorship Firm
/ Partnership Firm / Public or Pvt Ltd. Firm / Company etc. along with
its copies duly attested by Notary Public as evidence.
b) Year of Establishment
c) Place of Business.
9 Valid labour license
Note: Please attach separate sheets for the details, wherever necessary.
Place: ______________ Signature of the Contractor/ Tenderer with SEAL