| Treasury and Trade Solutions | Citi Commercial Cards 2018 State of Texas Conference Houston October 2-3, 2018 University of Houston Hilton 4800 Calhoun Rd Houston, TX 77004 Dallas October 16-17, 2018 Doubletree by Hilton Hotel Dallas Campbell Centre 8250 N. Central Expressway Dallas, TX 75206 Austin October 30-31, 2018 Commons Learning Center J.J. Pickle Research Campus 10100 Burnet Road, Bldg. 137 Austin, TX 78758 Product Overview and Discussion
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Product Overview and Discussion - Citi.com · integrated with any expense management and ERP system ... Product Benefits Central Travel Account Citi’s Central Travel Account (CTA)
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Treasury and Trade Solutions | Citi Commercial Cards
2018 State of Texas Conference
Houston
October 2-3, 2018
University of Houston Hilton
4800 Calhoun Rd
Houston, TX 77004
Dallas
October 16-17, 2018
Doubletree by Hilton Hotel Dallas
Campbell Centre
8250 N. Central Expressway
Dallas, TX 75206
Austin
October 30-31, 2018
Commons Learning Center
J.J. Pickle Research Campus
10100 Burnet Road, Bldg. 137
Austin, TX 78758
Product Overview and Discussion
Types of Commercial Cards
2
Citi Commercial Card Products
One Card
Meetings and Event Card
Declining Balance Card
Ghost Card
Central Travel Account Card
Citi Bank One Card
Citi One Card allows you to combine the features and benefits of Citi Purchase, Corporate Cards into one
efficient program, providing simplified control and reporting capability.
• Citi One Card provides consolidated transaction
information
• Customize your reports using 600+ data points, so you
can analyze the data that is most pertinent at any given
time
• Put critical tools at your fingertips with Citi® Program
Dashboard so you can utilize program data to drive
compliance and efficiency across your organization
• Simplify report integration with our suite of standard
and customized data files that can be effortlessly
integrated with any expense management and ERP
system
• Access statements with ease, 24/7. Both you and your
cardholders can view and download current and previous
billed and unbilled transactions — all updated daily
One Card Overview Benefits
For Your Organization
• All-encompassing Card integrating multiple programs into
one
• A single program to manage, reducing Card requests,
program maintenance, and increasing efficiency
• MCC templates to control a multitude of authorizations/limits
• One consolidated statement for each billing period
• Simplified integration into your general ledger systems
• Consolidated and customizable reporting
For Your Employees
For Your Suppliers
• Greater convenience, eliminating the need for multiple cards
• Cardholders will receive the same Card benefits provided by
the individual card programs
• Faster payments
• Improved cash flow
• Reduced collection costs
10
M&E Product: Traditional Plastic & VCA for M&E
M&E spend exceeds $500 billion annually, ~1% of an organization’s total revenue, yet only ~60% of
organizations with “best practice” M&E programs use meeting cards and strategic meetings programs.
• Traditional “plastic” Accounts and Virtual
Card Accounts (VCA)
• “Declining Balance” by market
• Central Bill/Central Pay programs with
Individual statement
• Core global capabilities include MCC
controls, fraud management, digital
access, 24x7 support, 29 languages
Citi Offering
• Cvent: leading global event management technology software company
• Citi: leading global payments provider with the largest Virtual Card Account footprint
• Together: Citi Virtual Card Accounts and traditional cards are integrated into the Cvent tool to
support vendor payment directly from the Cvent system. Post payment, joint clients can view,
reconcile, and analyze all Meetings & Events data – from transactional and financial to planning –
within the Cvent tool.
• Benefits: Simplifies budgeting, payment, reconciliation, and management. Supports permissions-
based entitlement, spending controls, enhanced data, and consolidated reporting for meetings
management and financial control.
Cvent Proprietary Integration
Citi Custom Reporting System (CCRS)
Citi GCMS Allocations Tool
Citi Online Statements
Data file feeds sent to EMS Providers
and ERP / PO Systems or other client
systems
Reporting, Data
Analytics, File Feeds
• Simplify reconciliation
• Gain complete visibility into all spend
• Provide 1 Card per meeting with
standard MCC controls; use VCA for
more robust controls
• Use Citi Alerts, such as High Value
Transaction, to be notified when large
transactions are processed
Benefits
R
Note: Quality of data matched to Citi financials dependent on data quality / validations done by TMC before sending to Citi for appending to financial records.
9
Citi’s M&E Offerings: Plastic & Virtual Accounts
Traditional Meeting Card Virtual Card Account
Issuance of
Account(s) 1 Card per Meeting 1 Virtual Card Number (VCN) or 1 VCN per Transaction
Support of Ad-hoc
/ Small Meetings Not Optimal Optimal
Statement 1 per Card 1 per Real Card Number
Controls
• MCC group
• Limit (refreshable) or non-
refreshable (Declining
Balance)
• User
• MCC group
• Vendor
• Limit (non-refreshable)
• User
• Amount per Transaction
• Number of Transactions
• Period of Use
• Workflow Approvals
Data Financial Data Financial + Client Defined Fields (up to 29)
Program Set-up Online Application Userid & Permissions within VCA Portal
6
Citi’s M&E Offerings: Meeting Card Set-Up
Step 1: Card Per Department
New Programs: Getting Started
Step 2: Card(s) Per Meeting
Step 3: Card(s) Per Planner
Optimizing Programs: Improved Control & Visibility
1 Account Per Meeting by Planner
1 Account Per Meeting Planner by Meeting
1 Account Per Meeting by Spend Category – option 1
Lodging F&B Transportation
Meeting A Meeting B Meeting C Department Budget Holder
F&B
Allows all meeting spend to be
easily captured across organization.
This is a basic-level solution.
Eases reconciliation by managing
event spend at meeting level. This
is a best-practice solution.
Links budget and payment
responsibility directly to planner.
Best for planner to have one card
per meeting he / she is overseeing
to reduce re-allocation of expenses
on backend. This is an alternate
best-practice solution.
Lodging
Meeting Planner A
Meeting Planner B
Meeting Planner C
Billing
Account
Billing
Account
Billing
Account
Billing
Account
Best practice is one card per Meeting / Meeting Planner, but organizational configuration, agreed permissions,
and desired controls determine structure.
1 Account Per Meeting by Spend Category – option 2
7
ERP Providers Travel and Expense
Management Meetings Management Other Partnerships
Citi’s M&E Offerings: Best-in-Class Partnerships Citi continually develops its vast partnership network with best-in-class providers to improve and expand the
services we offer our clients. A sample of our current partnerships include.
.
With $565Bn* spent
globally on meeting and
event expenses,
strategic meetings
management is a critical
business need.
Citi partners with
global innovators and
leaders in meetings
management, such as
Cvent, to provide
increased visibility into
meeting spend and
greater control
over budgets
Our joint collaboration and
partnerships provide our
customers with greater
efficiency, simpler
reconciliation and
consolidated financial
reporting.
Citi easily integrates our
payment data into the
systems of top Enterprise
Resource Planning (ERP)
providers
Citi integrates with the
industry-leading travel &
expense management
companies to help
clients streamline
payment processes,
increase efficiencies and
save money
Chrome River & Concur
support file feeds from
Cvent and Citi, allowing
for a automated flows
into their allocations and
reconciliation tool
Citi understands the
challenges with ensuring
your information is
available where you
need to access it –
which is why we can
integrate with various
business management,
travel management,
procurement, and VAT
reclamation vendors.
8
Declining Balance: What is it?
Plastic Card (Set Merchant Category Controls as desired)
Non-Refreshing Preset Limit (Users “spend down” to 0 on the card)
Ability to Set Period of Use (Start & End Date)
Employee
Control Ease of Use Efficiency Flexibility Benefits:
Sample Use
Cases:
51
All
Local Currency
Countries Supported
All IPC Countries
Supported
• Meetings & Events
• Discrete Projects
• Rewards
• Recognition
• Relocation
• Emergency Uses
• Annual Provisions
(ex., Uniform or
classroom supply
Stipend)
• Toll Fees
• Gas Card
• Per diem
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Application Process
s Apply Online; Set limit and end date s Available with Central Billing
s Set for minimally 2 cycles
Maintenance Requests
s Online Maintenance Available
Statement / Transaction Viewing
s Specially Created Online Statement notes Declining Balance Limit, amount remaining, & amount used
s Account Summary & Unbilled Screens
Reporting s Online Reports available with Declining Balance specific
information: End Date, Limit, Spend Available, Spend Used (End Date available outside NA only)
Service Center s Support Maintenance, Applications, and Statements
Declining Balance: Functionality Available
1
2
3
4
5
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● Citi Ghost Card is dedicated to one supplier for all
your purchases
● Ghost Card enables employees, for whom an
individual card is unnecessary, to make purchases
more efficiently than a traditional purchase order
process
● Driven by the market moving towards electronic
payables
● The system-generated Purchase Order number is
used to assist with reconciliation along with the
date, merchant name, and dollar amount.
Citi’s partnership to identify and deploy the purchasing card in a variety of different electronic commerce and
e-procurement environments
Ghost Card
Benefits of the ghost card solution:
Allows many employees to purchase
without issuing multiple cards (open
accounts), simplifying payment
processing and oversight
Integrates with ERP systems or
Electronic Purchasing Systems
Allows for a high level of control
MCC-specific controls
Temporary credit limits
Reduces the risk of lost or stolen cards
Corporate Travel and Entertainment Card Citi’s Corporate Travel and Entertainment (T&E) Card with global coverage is simple and easy to use. Our
T&E Card provides efficiency, control, and visibility for financial benefit.
Key Features
Process Efficiency
Simplified payment at point of use vs invoice, vouchers,
• Lodged, Central Billing account available globally
• Virtual Card Accounts available in ~40 markets
• Matching/reconciliation based on regional/local
capabilities
Enhanced Data:
• Data integration with top TMCs
• Client custom data supported (e.g., invoice, VAT)
Travel Spend Categories:
• Air, Agency Travel Fees, Rail (select markets)
Reporting and Reconciliation:
• Enhanced CTA statement
• CTA Management Reports (CCRS)
• Enhanced data files
Employee and Non-Employee Travel:
• Streamline travel processes for employees
and non-employees / external consultants
Credit Limit Controls:
• Allows companies to maintain lower credit
limits on individual corporate cards by
moving large ticket air transactions to CTA
Reporting and Analysis:
• Captures enhanced data
• Reduces data reconciliation between TMC
and Accounts Payable departments
• Allows companies to monitor employees'
compliance with travel policies
Product Benefits
Central Travel Account Citi’s Central Travel Account (CTA) Product is a centrally-billed corporate account ‘lodged’ at a your TMC
designed to help streamline and control travel-related expenses.
$
7
CTA Product: Traditional Plastic & VCA for Travel
Client TMC Citi
1. Requests 2. Books 3. Matches 4. Reconciles &
Pays
Association
Traditional CTA Plastic /
Ghost Card
When to Use: Standard air
purchases for employees without cards
Coverage: Globally available
VCA for Travel
When to Use: Low cost carriers
(LCC) and hotel purchases for employees
without cards
Coverage: Virtual Card Account in ~40
markets
• Captures enhanced data
• Provides enhanced data with financials
• Reduces data reconciliation efforts
Why Use: Allows business expenses of non-carded individuals – employees, non-employees and
consultants – to be captured via standard processes.
• Allows lower credit limits on individual corporate cards
• Maximizes spend captured for improved visibility,
control, compliance, and administration
Benefits:
8
Questions and Discussion
Thank you.
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