Producing text from audio files lo1

• 1. Prepare for Audio Transcription Click to begin

2. At the end of the course, the student should be able to: 1. Prepare to receive client requirements relating to style, presentation and storage of technology that are identified prior to commencing the task. 2. Obtain and check correct operation of equipment and materials needed for transcription . Photo taken from: http://www.globalvis.com/services/transcription-servi 3. 1. Client requirements relating to style, presentation and storage of technology are identified prior to commencing the task. 2. Equipment and materials needed for transcription are obtained and checked for correct operation and safety. 4. Transcription deals in the process of transcription, or converting voice- recorded reports as dictated by physicians or other healthcare professionals, into text format. 5. An aging population A trend away from handwritten reporting Providers need for streamlined administrative tasks that allow for more patient care time Perceived greater efficiency Ease and speed of dictating versus other methodologies Correlation of improved accuracy and legibility to transcribed reports Belief that dictation allows clinicians to document a more comprehensive report in greater detail The need to integrate documentation with the EHR 6. AHDIAssociation for Healthcare Data Integrity AHIMAAmerican Health Information Management Association BESRBack-end speech recognition; the specific use of speech recognition technology in an environment where the recognition process occurs after the completion of dictation by sending voice files through a server CPOEComputerized physician order entry; a computer system that allows direct entry of medical orders by the person with the licensure and privileges to do so E-HIMElectronic health information management EHRElectronic health record FESRFront-end speech recognition; the specific use of speech recognition technology in an environment where the recognition process occurs in real time (or near real time) as dictation takes place HIMHealth information management 7. ITInformation technology MTMedical transcriptionist MTIAMedical Transcription Industry Association MTSOMedical transcription service operator NASSCOMNational Association of Software and Services Companies; the premier organization that represents and sets the tone for public policy for the Indian software industry PACSPicture archival and communication system; a computer or network dedicated to the storage, retrieval, distribution and presentation of medical images PDAPersonal digital assistant P-HIMPaper-based health information management PHRPersonal health record SRTSpeech recognition technology; technology that converts spoken words to machine-readable input TATTurnaround time; defined in this paper as the elapsed time from completion of dictation to the delivery of the transcribed document either in printed medium or electronically to a repository 8. Computer and peripherals Pedal Earphone Manuals Medical dictionary/books Internet Drug references Audio Files American/ESL Clinicians 9. Examples: Hard disk Floppy Disk Zip disk CD DVD Flash Drive 10. This is necessary to hear the dictation more clearly and block out other noises in the background. Photo taken from: http://www.englishstudio- net.com.ar/2011/05/dont-throw-away- To connect, insert the earphone jack to the soundcards line in jack 11. These transcription foot controls are for typists who want to use a computer controlled player to transcribe dictations and other voice recordings. These transcription pedals connect to the computer using a USB port. These foot pedals allow you to seek through dictations using your feet, keeping your hands free to type out the 12. Photo taken from: http://www.startstop.com/powerplay.asp There are three pedal controls which are setup for fast- forward (right), play/pause (center) and rewind (left). 13. Medical transcription reference materials are what make the job as easy as it is. It is like having all of the answers you need right in front of you at all times. 14. type the link on the address bar To browse the internet, choose from among the available web browsers. Internet links: www.rxlist.com drugs and pharmaceuticals www.google.com search engine www.steadmans.co m medical terminology 15. Create an email account through any of the email servers available 16. Fill in your personal details and then click Create My Account 17. Your email account will now allow you to receive audio files from your client, click on the inbox 18. Click on the subject to open the email received 19. CLICK THE ATTACHMENT 20. A transcription software assists in the conversion of human speech into a text transcript. The primary meaning of the term "transcription software" has changed over time, with the introduction of new technologies such as natural language speech recognition. References also depend 21. Step 1: Download Install File To start downloading the software click on the link www.nch.com.au/scribe/essetup .exe The following screen may be displayed when download begins. We recommend that you should click Run unless you want to save the setup file to your hard drive then choose Save. (Note: You can skip Step 2 and continue with Step 3 if you choose Run). 22. Step 2: Open Setup File If you clicked Run in Step 1, you may receive a security warning, click Run again if you receive this warning and go on to step 2.2. 23. Step 3: License Terms & Related Programs After you have clicked run, the Express Scribe Software License Terms window will be displayed as below: Read the license terms and if you agree with them select "I agree with these terms" and click Next 24. After the license terms appear a Related Programs dialog will appear. If you do not want to try any of the related programs then make sure all boxes are unticked. Click Next to finish the install 25. Congratulations. You have finished installation. Express Scribe is now ready to use and you can proceed to transcribing your audio file 26. Refer to the Client requirements as to the recommended format and style of the transcription output 27. Medical transcription begins with a voice file, otherwise known as a dictation, which most likely came from the doctor him or herself. This file is either recorded on a cassette tape or onto a digital recorder where it is then prepared for transcription. During this process, this dictation will typically be transferred into a high- quality WAV file for thorough examination. This computer-based file allows for repeated playback, without the worry of losing essential 28. Waveform Audio (.wav) Waveform Audio (.wav) is a common file format. Created by Microsoft and IBM, WAV was one of the first audio file types developed for the PC. WAV files are defined as lossless, meaning that files are large and complete; nothing has been lost. Professionally recorded CDs are also a lossless audio source.