Procurement Services June 13, 2014 Office Paper Buying Guide.

Procurement Services

April 11, 2023

Office Paper Buying GuideOffice Paper Buying Guide


April 11, 2023 2

What’s the issue with Paper?What’s the issue with Paper?

Vanderbilt spends over $600,000 annually on office paper for Copiers & Faxes Laser & Ink Jet Printers

Over 150 different types and sizes of paper are routinely purchased

50% of users either overspend on paper or experience unsatisfactory results by using the wrong paper for the job

20% of the total Vanderbilt paper spend still occurs with non-contract suppliers Risk paying higher than contract prices for paper Reduces our negotiation leverage for future contracts


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Paper SolutionPaper Solution

Procurement Services has created this Office Paper Buying Guide to help you Select the right paper for the job Order the right paper from the right supplier quickly

and efficiently Get the results you want Save money, time and effort


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What type of Paper to Buy?What type of Paper to Buy?

Many types of Office Paper are specifically designed for specialized applications as well as general purpose printing and copying

Six major categories: Multi-Purpose Paper Laser Printer Paper Inkjet Printer Paper Color Copier Paper Recycled Paper Security Paper

Product Listings on pages 13-14


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Paper TerminologyPaper Terminology

Acid-Free – Paper made without process acids. Has a longer shelf life and is good for long term archiving without turning yellow

Basis Weight – The weight of 500 sheets of paper measured in lbs. The higher the weight the thicker and more substantial the paper (16lbs, 20lbs and 24lbs are common weights)

Brightness – Measures how much light the paper will reflect. The higher the number the brighter (or whiter) the paper. A 96 brightness is visibly whiter than a 92 brightness

Caliper – The thickness of paper measured in thousandths of an inch or in millimeters. The higher the caliper the thicker the paper

Post Consumer Fiber – The previously used paper material contained in recycled paper. Expressed as a percentage

Ream – The basic bulk unit of paper equal to 500 sheets of paper Sizes – U.S. standard measurements 8.5” x 11” (Letter), 8.5” x 14’

(Legal); European sizes (A4, A5, etc.) Smoothness – The smoother the paper the sharper the printed

image. The lower the smoothness number the smoother the paper

Office Paper comes in a bewildering array of colors, finishes, weights, sizes and packages


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Multi-Purpose PaperMulti-Purpose Paper

Multi-purpose copier paper – everyday workhorse Common Uses:

Proofs and drafts e-mails, interoffice correspondence Forms General copying and printing needs

What to Look For: Brightness: 90-92 range Weight: 16-20 lb should be sufficient for all needs Smoothness:170-160 range (lower the better)

Benefits: Multi-use papers deliver reliable performance in a variety of office

imaging equipment Economical and competitively priced Available in all common sizes


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Laser Printer PaperLaser Printer Paper

Laser Printer Paper – Optimized for use on laser printers when appearance is important

Common Uses: Executive reports, Contract documents, legal documents Analyses charts and graphs (especially when printing in color) Announcements with complex graphics

What to Look for: Brightness: 92–96 range Weight: 22-32 lbs. These papers have a more substantial feel than

multi-purpose paper Smoothness: 100–80 range. Smoother surface yields clean, sharp

images Benefits:

Various grades available for everyday and presentation use Improves laser printer performance especially for color and complex

graphics


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Inkjet Printer PaperInkjet Printer Paper

Inkjet Printer Paper – Insures images print cleanly without bleeding

Common Uses: Proposals, Presentations, Flyers Any general printing especially with color images

What to Look For: Brightness: 96 Weight: 20-24 lbs Smoothness: 100 or lower

Benefits: Formulated to hold the liquid ink on the surface and insure dense,

full colors and text Higher weight and opacity permits 2-sided color printing Cost effective way to produce colorful, complex presentation

materialsTips: Matte-coated inkjet printer papers feature rich texture and offer

brilliant color prints Gloss-coated papers offer a shimmer that makes the document

stand out


April 11, 2023 9

Color Copier PaperColor Copier Paper

Color Copier Paper – Specifically formulated to produce vivid colors and contrast when used in color copiers

Common Uses: Brochures or Flyers Reports especially those with graphs and charts Executive Reports or documents

What to Look For: Very High Brightness: 98 Weights:28 lbs for text pages and 60-80 lbs for Covers Smoothness: 40 or better Opacity: 94-98

Benefits: Superior color rendering and contrast Quality allows copier jobs to be produced “in house” instead of

externally printed Maximizes investment in color copier equipment by increased job

quality and production volume


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Recycled PaperRecycled Paper

Recycled Paper is made with post-consumer paper materials, is acid-free and processed without the use of chlorine bleach

Types Available: Multi-purpose, Laser and Color copy, papers

What to Look For: Recycled Paper offers all the same qualities as new paper as well as

the same quality guarantees. Available in 30% – 100% post-consumer content

Benefits: Compatible with all copiers and printers 100% post-consumer products reinforce commitment to recycling

programs Tips:

Find the right recycled paper based upon need. Use the specifications of new paper and then find that right recycled option based upon those specs.


April 11, 2023 11

Security PapersSecurity Papers

Security Papers are designed to deter document fraud by the use of imbedded covert security features Patented technology is 99% effective with all current digital

technology; less effective with older analog equipment Hidden words appear when original documents are scanned, copied or

faxed Paper is tinted and reveals a white space when text is physically

erased Common Uses:

Financial Reports, Contracts, Legal documents Medical records, Transcripts, Official records, Gift Certificates

What to Look For: Same basic specification as regular office paper Choice of hidden words – “UNAUTHORIZED COPY”; “COPY”; “VOID”

Benefits: Performance is the same as regular office paper Offers a useful level of document security No special equipment or training required to use


April 11, 2023 12

Where to Buy PaperWhere to Buy Paper

Guy Brown/Office Max Guy Brown/Office Max is Vanderbilt University’s contract supplier for

Office Paper and all other Office Supplies VUMC mandates Guy Brown/Office Max through the implementation

of their Office Supply formulary Guy Brown/Office Max was selected as a result of a rigorous

competitive bid process and found to have the best product selection as well as the most competitive prices

Guy Brown/Office Max program benefits: Fast and easy ordering using eProcurement High volume Product Formulary and online catalog 24 hour Customer Service and Easy Return Policy Next Day Desk Top delivery Large Product selection Guy Brown is a certified Diversity Supplier http://www.shopguybrown.com/


April 11, 2023 13

TOP SKU’s from TOP SKU’s from Guy BrownGuy Brown

Multi-Use, Laser, Inkjet & Recycled PaperMulti-Use, Laser, Inkjet & Recycled Paper

Type Product Number Description Manuf UOM

Multi-Use P1MP1050 X-9 20lb, 96 bright PPR 8.5" x 11" Boise Ream

P10X9001 X-9 20 lb, 92 bright PPR 8.5" x 11" Boise Ream

P1OM98029 20 lb, 92 bright PPR 8.5" x 11" RM Office Ream

P1OM98045 OfficeMax - MaxBrite Copy Paper - 8-1/2" x 11" Office Ream

P1OM98043 OfficeMax - MaxBrite Copy Paper - 8-1/2" x 14", White, 84, 20 Lb. Office Ream

P1OX9004 Boise - X-9 Copy Paper - 8-1/2" x 14", White, 92, 20 lb. Office Ream

Laser P1BPL-0111 Presentation laser paper 24lb, 96b 8.5 x 11" Boise Ream

P1OM44124 Color laser paper 28lb, 96 bright 8.5 x 11" Office Ream

P1OM44006 Presentation laser paper, 24 lb, 96b 8.5 x 11" Office Ream

P1BEL-0111 Everyday laser paper, 22 lb, 92 b 8.5 x 11" Boise Ream

Inkjet P1OM44126 Br White Inkjet 24 lb, 98 bright 8.5 x 11" Office Ream

P1BPI-1047 Presentation Inkjet 24 lb, 96 bright 8.5 x 11" Boise Ream

P1OM44009 Injket Paper 24 lb, 96 bright 8.5 x 11" Office Ream

Recycled P1054922 Aspen 100 20 lb, 92 bright 8.5 x 11" 100% PC Boise Ream

P1OM55956 Recycled Multi 20 lb, 92 bright 8.5" x 11" 25% PC Office Ream

P1054901 Aspen 20 lb, 92 bright 8.5 x 11" 30% Post Boise Ream

P1OM55957 Recycled 20 lb, 92 bright 8.5 x 11" 40% PC Office Ream

8.5 x 14


April 11, 2023 14

TOP SKU’s fromTOP SKU’s from Guy Brown Guy Brown

Colored and Security PapersColored and Security PapersType Product Number Description Manuf UOM

Colored P1MP-2201-BE Boise - Multipurpose Colored Paper - 8-1/2" x 11", Blue, 20 Lb.. Boise Ream

P1MP-2201-BF Boise - Multipurpose Colored Paper - 8-1/2" x 11", Buff, 20 Lb., Boise Ream

P1MP-2201-CHE Boise - Multipurpose Colored Paper - 8-1/2" x 11", Cherry, 20 Lb., Boise Ream

P1MP-2201-CL Boise - Multipurpose Colored Paper - 8-1/2" x 11", Celery, 20 Lb., Boise Ream

P1MP-2201-CM Boise - Multipurpose Colored Paper - 8-1/2" x 11", Cream, 20 Lb. Boise Ream

P1MP-2201-CY Boise - Multipurpose Colored Paper - 8-1/2" x 11", Canary, 20 Lb., Boise Ream

P1MP-2201-GD Boise - Multipurpose Colored Paper - 8-1/2" x 11", Goldenrod, 20 Lb., Boise Ream

P1MP-2201-GN Boise - Multipurpose Colored Paper - 8-1/2" x 11", Green, 20 Lb., Boise Ream

P1MP-2201-GY Boise - Multipurpose Colored Paper - 8-1/2" x 11", Gray, 20 Lb., Boise Ream

P1MP-2201-IY Boise - Multipurpose Colored Paper - 8-1/2" x 11", Ivory, 20 Lb., Boise Ream

P1MP-2201-LV Boise - Multipurpose Colored Paper - 8-1/2" x 11", Lavender, 20 Lb., Boise Ream

P1MP-2201-OR Boise - Multipurpose Colored Paper - 8-1/2" x 11", Orchid, 20 Lb., Boise Ream

P1MP-2201-PK Boise - Multipurpose Colored Paper - 8-1/2" x 11", Pink, 20 Lb., Boise Ream

P1MP-2201-PKN Boise - Multipurpose Colored Paper - 8-1/2" x 11", Pumpkin, 20 Lb., Boise Ream

P1MP-2201-SN Boise - Multipurpose Colored Paper - 8-1/2" x 11", Salmon, 20 Lb., Boise Ream

P1MP-2201-TN Boise - Multipurpose Colored Paper - 8-1/2" x 11", Tan, 20 Lb., Boise Ream

Security P1BSP-11C-GY Boise - Beware ™ Security Paper - 8-1/2' x 11', Gray, 250 shts 24 Lb. Boise Ream


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Questions?Questions?

Procurement Services Purchasing Agent – Andrea Netterville

Phone: 322-3275 [email protected]

Services Sourcing Officer – Maggie Robinson Phone: 936-7894 [email protected]

Guy Brown/Office Max Business Relationship Manager – Jaenne Roseberry

Phone: 615-238-6600 x 2442 Cell: 615-957-2577 [email protected]

Account Executive - David Carter Phone: 615-777-1500 Cell: 615-364-4070 [email protected]

Procurement Services June 13, 2014 Office Paper Buying Guide.

Documents

paper office paper

sizes of paper

recycled paper recycled

right paper

wrong paper

thickness of paper

type of paper

types of office paper