PROCUREMENT PROCEDURES FOR THE WORLD BANK AIDED …

Prof. Shah Vilas, Prof. B. V. N. Sachendra and Mr. Dhruv Umadikar December 24, 2020Programme Directors

Online International Programme on

PROCUREMENT PROCEDURES FORTHE WORLD BANK AIDED PROJECTS (GUIDELINES)

(February 08 – 19, 2021)

The World Bank along with other regional multilateral funding agencies is funding around 140 billiondollars per annum for undertaking various developmental projects. The procurement function playsan important role in completing the project on time, within the budgeted cost and to a desired level ofquality to accomplish best value for money.

The Administrative Staff College of India (ASCI), in association with the World Bank and GPCLConsulting Services Ltd. (GPCL), since 1995, has conducted 74 Programmes on ProcurementManagement according to the guidelines of the World Bank. About 4108 senior officials from over 53countries have already attended the programme. Further, projects funded by the World Bank and itsaffiliates have repeatedly sent their officials along with the Bank Staff to these programmes.

The World Bank has a policy to encourage the dissemination of its relevant guidelines and usage ofrevised standard bid/procurement documents in its funded projects. It is possible to get fundingfor attending this programme under the technical assistance or the capacity buildingcomponent of the projects. Interested officials or their project heads are encouraged to contacttheir funding organization for further details. To enhance the learning value of the programme, thedesign of the programme has been made interactive through a good mix of case studies andexperience sharing. Highly well known accredited trainers and specialists of The World Bank withover 20 years of experience will conduct sessions, case studies and exercises.

We suggest that you nominate four or more officials from your project or organisation to participatein the programme to form a core team of officials to implement the procurement policy and regulations.Please find herein brochure of the programme for your kind information and perusal. You may like touse copies of the nomination form to nominate multiple officials from your project organization. Shouldyou require any clarification, please do not hesitate to contact us.

We look forward to receiving nominations of your officers for this programme at the earliest. We maybe contacted at [email protected] or [email protected] or [email protected]

Yours sincerely,

(Vilas Shah / B. V. N. Sachendra / Dhruv Umadikar)Encl : a/a

ADMINISTRATIVE STAFF COLLEGE OF INDIABella Vista, Raj Bhavan Road, Hyderabad - 500 082, T.S. (India)Ph.: +91-40-66533000, 66534247 (Programmes Office), Fax: +91-40-66534356Email: [email protected], URL: http://www.asci.org.inLeadership through Learning

GPCL CONSULTING SERVICES LIMITEDMaker Chambers IV, 8th Floor, Nariman Point, Mumbai, MH 400021, India.Phone: 0091-22-22852518, Email: [email protected], URL: http://www.gpcl.in




(February 08 – 19, 2021)

Leadership through Learning GPCL

Attended by about 4108 officialsfrom Projects funded by theWorld Bank in 53 countries

over 25 years

Administrative Staff College of Indiaand

GPCL

with technical support from

INTRODUCTION

'Procurement' refers to the process of engaging contractors, suppliersand consultants for the construction of various works, facilities orsupply of goods or providing related services for development projects.The procurement function involves substantial investments that areoften funded from loans or credits provided by International FinancialInstitutions (IFIs) such as the World Bank, Asian Development Bank,African Development Bank, etc. This Programme explores, explainsand clarifies the World Bank procurement and ConsultantGuidelines of January 2011 (Revised July 2014) in detail

According to the International Financial Institutions, the term'Procurement' is applied broadly to the acquisition or purchase ofworks, goods, non-consulting services, and consultancy services of aproject. Broadly the five stages involved in the procurement process fora project are:

� Identification of unique procurement needs

� Procurement plan preparation and approval, and preparation of biddocuments

� Bid opening, evaluation and award of contract

� Contract administration, payments, claims and disputes

� Closing of Contracts and project evaluation.

The World Bank and the multi-lateral/bilateral agencies have beenproviding loans, credits and grants for various developmental projectsin countries all over the world. The deployment plans for procurementfunctions of implementing agencies are often confronted with problemsand delays due to lack of trained personnel. The trained officials, ifavailable, can cope with and perform complex national and internationalprocurement operations at every stage of the project in accordance withthe guidelines and procedures of the funding agency. This has beenidentified as one of the major reasons for the delay in award ofcontracts, management of contracts and consequential time and costoverruns in many projects all over the world.

In order to assist borrowers to improve and speed up procurementoperations, over the last 25 years, the Administrative Staff College ofIndia has been conducting this Programme on a ,self-sustaining basisin association with The World Bank and GPCL. The aim of theProgramme is to build capacities for better understanding of underlyingcore principles of the World Bank's procurement guidelines asapplicable to various stages of the project from the planning to finalcompletion and acceptance. The Programme provides principles andprocedures to be followed by the World Bank funded projects, based onthe Regulations of the Bank and opportunities to learn from experiencedprofessionals.

The Programme addresses the main types of methods of procurementand their application, and describes the relevant procedures forsoliciting competitive bids and the subsequent processes for bidevaluation, award of contract and implementation of agreements.

OBJECTIVES

At the end of the Programme, the participants will be able tocompetently and effectively plan and carry out the procurementfunction in accordance with the Guidelines, revised July 2014 andassociated bidding documents and various options available toborrowers.

PARTICIPANTS

The Programme is primarily aimed at meeting the knowledge needs ofProcurement Officers and other Officials working in the World Bankfunded projects under various Central Ministries, State Governmentsand Public Sector Undertakings, and NGOs. This Programmeextensively deals with the public procurement procedures and hencewould be useful for all senior officials working in projects, procurement,contract and implementation functions with goods and equipmentsuppliers, civil works contractors and consultancy firms. The

Programme will be delivered in English. The Participants are expectedto have working knowledge of English.

METHODOLOGY

The Programme is conducted by the Accredited ProcurementSpecialists and ex-Procurement Specialists of the World Bank alongwith the Project and Procurement Heads of various governmentdepartments and agencies, which are implementing the World Bankfunded projects and experts from GPCL.

GPCL is a public-private joint venture (promoted by Exim Bank of India).It has provided project related consulting services coveringProcurement, and Technical domains including Training in over 40countries worldwide in diverse sectors.

The programme is directed by ,Prof. Vilas Shah Prof. B V N Sachendraand and each of whom have more than 20 years ofMr. Dhruv Umadikarexperience.

Prof. Vilas Shah has more than 40 years of experience in various areasincluding procurement. He is a Professor in Procurement, Operations,Materials, Project Management and Information Systems. Area ofASCI. He has successfully conducted training programmes includingthose on Procurement Procedures for World Bank Aided Projects inwhich senior officials from various countries have particiapnted.

Prof. B.V.N. Sachendra, has more than 23 years of experience. He is aProfessor in Procurement, Operations, Materials, Project Managementand Information Systems Area of ASCI. He has successfully conductedtraining programmes including those on Procurement Procedures forWorld Bank Aided Projects in which senior officials from manycountries have participated.

Mr. Dhruv Umadikar, (COO, GPCL) has over 21 years experience in allaspects of public procurement such as advisory, audit, capacityassessment, capacity building, governance&reforms in multilaterallyfunded projects in 20 countries worldwide.

Thus, the programme offers ample opportunities for participants to

discuss realistic procurement problems encountered by the

implementing organizations. The programme inputs include lectures,

exercises, assignments, and case studies for the practical application of

the procurement requirements of the World-Bank aided-projects.

Participants are encouraged to bring a set of problems and issuesfacing their projects, which can be discussed and analyzed during theProgramme. Also the participants are requested to bring copies of theproject appraisal document, loan agreement(s) / procurement andother manuals for reference.

PROGRAMME CONTENTS

I. Procurement in the World Bank Financed Projects

� Project cycle, PAD and loan/credit agreements.

Procurement of Goods, Works and Non-Consulting Services

II. Guidelines for procurement of Goods, Works, and Non-consultingServices (January 2011, Revised July 2014) & Procurement planand introduction to New Procurement Policy and Regulations, July2016.

III. Salient Features of Standard Bid Documents (SBDs) for Goods

� Features such as ITB, BDS, Evaluation Criteria, Bidding Forms,GCC and SCC, and Contract Forms and how to provide specificpackage details in BDS, Evaluation Criteria, PQ requirementsand SCC, and INCO Terms

� Familiarization with conditions of NCB Goods Procurementagreed between Bank and Govt. of India.

IV. Salient Features of Standard Bid Documents (SBDs) for CivilWorks

� Small works contracts covering ITB, BDS, Evaluation andQualification Criteria, Bidding Forms (particularly Appendix toBid), GCC and PCC. FIDIC conditions of contract for MDBfunded projects

� PQ document with emphasis on Prequalification, Data Sheet,Qualification Criteria and Requirements.

� Familiarization with conditions of NCB Works Procurementagreed between Bank and Govt. of India

V. Bid Evaluation for Procurement of Goods and Works

� Bid Evaluation using Bank's Standard Bid Evaluation forms.

VI. Salient Features of Other Methods of Procurement of Goods,Works and Non-Consulting Services

�� Limited International Bidding (LIB), Shopping, DirectContracting, Force Account, Procurement from UN Agencies,Community Participation in Procurement in CDD Projects.

VII. Contract Implementation and Management

�� Measures to prevent/combat Fraud & Corruption duringpreparation & implementation of Projects.

�� Contracts Management

Employment and Hiring of Consulting Services

VIII. Selection process of Consultants

�� Salient Features of Guidelines for Selection and Employmentof Consultants.

�� Request for EOI, Preparation of Short List, Development ofTerms of Reference (ToR).

�� Types of Contracts – Lump Sum, Time-Based, etc.

�� Changes due to New Procurement Frame work &Regulations of Bank

IX. Selection of Consultants through QCBS.� Request for Proposal (REP) following QCBS method of

selection covering ITC, Data Sheet, Forms of Technical andFinancial Proposals, Forms of Contracts and Appendices to theContract, GCC and SCC.

� Evaluation of Proposals using Bank's Sample Evaluation Report- Technical Evaluation, Financial and Combined Evaluation.

X. Other Methods of Selection

� QBS, FBS, LCS, CQS and SSS

� Selection of NGOs, UN Agencies, and Individual Consultants.

XI. Contract Implementation and Management

� Measures to prevent /Combat fraud and corruption inimplementation of contracts

� Contracts Management

Other Aspects in Procurement

XII. Principles and Application of e-procurement.

PROGRAMME DELIVERY MODE

The Programme is fully online and the participants will be expected tolog in from their respective locations.

DURATION

The Programme duration is from . The timingsFebruary 08 – 19, 2021of the programme will be 11.30 AM to 1.30 PM and 3.30 PM to 5.30 PMIndian Standard, five days a week (Monday to Friday).

PROGRAMME FEEThe Programme fee participant

The Programme fee is plus GST* per participant.Rs.72,OOO/-

For Foreign Participants plus GST* per participantUS$ 1680

(*Goods and Service Tax which is currently 18% and will be applicableas amended by Gol from time to time on the total fee)

A discount of 10% on the Programme fee for four or more participantsfrom the same organization will be given, provided the fee Is credited into our Bank account before February 1, 2021. Bank details are givenbelow:

Note: In case of Foreign Participants, Local Taxes, if any, of yourown country and bank charges to be borne by your respectiveorganization and the Fee In Full as mentioned In thebrochure/Proforma Invoice shall be remitted.

Kindly forward us the details of Bank/ Wire transfer of fee paymentindicating the toProgramme Code (Prg/20-21/2/194)[email protected] [email protected] a copy to for confirmation.

Bank details are given below:

For Foreign Participants:

Account Name GPCL Consulting Services Limited-USD A/c.

Bank Account Number 917020042154568

Beneficiary Bank Axis Bank Limited

Beneficiary Branch Nariman Point, Mumbai, India

Swift Code: AXISINBB173

Correspondent/ JP Morgan Chase Bank National Intermediary Bankdetails Association, New York

Correspondent/Intermediary Bank A/cNo 0011407376, Routing No. 021000021, ABA 0002,Swift Code CHAS US 33

For Indian Participants :Name of the Beneficiary GPCL Consulting Services Limited

Beneficiary A/c Number 917020041883078

Name of the Bank Axis Bank Ltd.

Name of the Branch Nariman Point, Branch, Mumbai 400021

IFSC code UTIB0000173

LAST DATE FOR NOMINATION

The nominations should preferably be received at least 15 days inadvance but in no case later than one week before the commencementof the programme. The Nomination Form duly filled in along with theWire transfer details in favour of 'GPCL Consulting Services Limited'payable at Mumbai should reach the Programmes Officer( ) with a copy to by [email protected] [email protected] February 1, 2021

LAST DATE FOR WITHDRAWAL

February 2, 2021. Any withdrawal after this date will entail forfeiture ofthe fee paid or adjusted on mutual agreement for future programmes.

ASCI ALUMNI ASSOCIATION

Participants of College Programmes will become ASCI Life Members.

CERTIFICATE OF PARTICIPATION

The College issues a Certificate of Participation on conclusion of theProgramme. The sponsoring organisation / participant are solelyresponsible to arrange for the fee payment.

PROGRAMME DIRECTORS

Prof. Vilas Shah Prof. B.V.N. Sachendra Mr. Dhruv UmadikarProfessor, ASCI Professor, ASCI COO, GPCL

COUNTRIES THAT SENT OFFICIALSTO PREVIOUS PROGRAMMES

1. Afghanistan

2. Albania

3. Azerbaizan

4. Bangladesh

5. Bhutan

6. Bosnia and Herzegovina

7. British V.I.

8. Cambodia

9. China

10. Egypt

11. Ethiopia

12. Gambia

13. Georgia

14. Ghana

15. India

16. Iran

17. Indonesia

18. Kazhakastan

19. Kenya

20. Jordan

21. Lao PDR

22. Lesotho

23. Macedonia

24. Malaysia

25. Malawi

26. Maldives

27. Mauritius

28. Mongolia

29. Mozambique

30. Nepal

31. Nigeria

32. Pakistan

33. Palestine

34. Papua New Guinea

35. Philippines

36. Romania

37. Russia

38. Samoa

39. Sierra Leone

40. Sri Lanka

41. Sudan

42. Swaziland

43. Tajikistan

44. Tanzania

45. Thailand

46. Turkey

47. Uganda

48. Vanuatu

49. Vietnam

50. West Indies

51. Yemen

52. Zambia

53. Zimbabwe

Nomination Form


PROCUREMENT PROCEDURES FOR THE WORLD BANK AIDED PROJECTS(GUIDELINES)

(February 08 – 19, 2021)

NOTE : Forward nomination form to : Mr. G. Srinivas Yadav, Programmes Officer, Administrative Staff Collegeof India, Bella Vista, Hyderabad-500 082. Phone : 0091-40-66534247, Mobile: +91 9246203535;Email: [email protected] with a copy to Mr. Dhruv Umadikar, Chief Operating Officer, GPCL,Ph: 0091-22-22852518, Email: [email protected]

Signature and Official Seal of the Sponsoring Authority :

Amount Payable : Mode of Payment (NEFT / SWIFT) :

Name of the Bank : Date of Transfer :

Instrument Number : UTR Number for NEFT :

Sponsor’s Details

Name of the Sponsoring Authority Designation

Organisation :

GSTIN :

Address :

Pincode :

Phone(s) : (Off) : (Mobile) :

e-mail : Fax :

Fee Particulars

Nominee’s Contact Information :

Name (Mr/Ms): Date of Birth :

Designation : Qualification :

Organisation :

Address :

Phone(s) : (Off) : (Mobile) : Home :

e-mail : Fax :

Leadership through Learning

GPCL CONSULTING SERVICES LIMITEDMaker Chambers IV, 8th Floor, Nariman Point, Mumbai, MH 400021, India.Phone: 0091-22-22852518, Email: [email protected], URL: http://www.gpcl.in

ADMINISTRATIVE STAFF COLLEGE OF INDIABella Vista, Raj Bhavan Road, Hyderabad - 500 082, T.S. (India)Ph.: +91-40-66533000, 66534247 (Programmes Office),Fax: +91-40-66534356 Email: [email protected], URL: http://www.asci.org.in