ANNO( B GOVEBNMENT PROCUiEMEIIT P]OUCY AOARD CONSOUDATED PROCUREMENT MONITOiING NEPOR' (Po|. 7 ot 2) ANNEX S GOVERNMENT PNOCUNEMENT POI.IC.V BOARD CO 5OLIDAIEO PROCT'R€MENI MONITORII\G NEPOSI lP.a.2 ot 2) N.me oJ {.*y: _Philrerrn. Mlnra D.nlopftd coaor.don_ N.m. oi Ar.Ey,,Phnrpprn. Minl Av.. |{o. of D.ve ror Appov.l ol Reldro.y'rsu@ ot ' should Indld. roELnjund.d publicly-had r6t.d p.. pd!€tud VF ! sh.'rld In.lud. roErFtund.d glblr.ly{rd pElftB Fr eruEmm iYp. *$tu, IV 4l <{biv4D
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PROCUREMENT CAPACITY DEVELOPMENT ACTIONpmdc.gov.ph/site/wp-content/uploads/2018/07/CPMR2017.pdf · anne! o PROCUREMENT CAPACITY DEVELOPMENT ACTION PLAN TEMPLATE N.m ot A!.ncy: PhiriM
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ANNO( BGOVEBNMENT PROCUiEMEIIT P]OUCY AOARD
CONSOUDATED PROCUREMENT MONITOiING NEPOR'(Po|. 7 ot 2)
ANNEX S
GOVERNMENT PNOCUNEMENT POI.IC.V BOARD
CO 5OLIDAIEO PROCT'R€MENI MONITORII\G NEPOSIlP.a.2 ot 2)
hdiord 2. tinh.d U* of Atr.m.tiv. M.thoG ot Praur.m.nt{a)Pelcenlage ofshopp ngcontrr* in te.ms otamount or
lb) Percnt4e ol N4oti.red Procuement in tems ofahouit oi lotal orocurement
G)Per.entage ol Dn.dConlracling in terffi ol amounl of
(d)Pe.centase or Repeat ordercontlads in terms ol amounr
(.lPercenta3. oJ hned s.urce.onk cts i. rems otamounr ol toral orocur.ment(r )Preparation otAnnua Procurcment Plan ror comooi-Use supplies and Equipment{APp.6El..d trocurem..tolcommon us. supp,ee and Equipfr
ndl4io. 3. c@!.ihiv.n.$ 6t rtr llddhr Pr&.t(a) ave.age iumber of enutes who acquned bidd nt
Aeency .ecords and/or Phi GEPS re.ofds
b, Av..ar. iumber otb ddeukho submin€d bid5 Abst'.d ot' 3'ds or other a.en.v r€.ords
11 {c)avehge numb€fof biddeuwho pa$ed elEib lity state Abrtract of Bids or other .3ei.v re(ods
cohplainl'; Otfice O.de6 adopringmes!fes to addrees procuGme^k ated
ndk br 16' an .cdruetion pro.r.ns R.l[.d ro pr4ur.m.nr(a) Agency has i rp€c'Jic anti coruption pro8ram/i related veriry do.um.ntation ol aiti'co.f uplion
i APCPT Ratih g is bds.d . n the APCPT Ro.hs synn l.uhd in Annq C oJ rhe U @, s Guid.. Pt.ore u se thi s totiD ? systen Jd th. sett o$esmnt Alt.t .. nplerinq theo*n44 i.lehtih th.se hdkotots with .ttinss ol b.twn 0 to 2 ond lanutore o 9rc.ukdent copocity d.velopneht plon .olLd th. aPaPt a4tkh Am boed on theodehed tanot ond subni ro GPPA to. @nitoinq.
r Fot sob-ihdicoto E thdt drc nat appllcahle to w ut tpecilic aqetcy, pleose wite the wo td Not Appticdble in the secan d .o lonn and d. n t ptt o tdtihg
S.nn.ry ol A'CPI Scc by ,[ht
P llarlr Compliance with lesisllt ve and Regulalo.y
Pillar lV l.l.gritv and Trantprrency of Agen.y Procuf .ment
Idl lP .r r.Pr[.r |r+Pirhr llF PllLrM/
l;,1IL'
Potlilion: Pl@r6m6nt oficd
hslructian A! a check ( /') mark instde the bax beslde each canditioh/rcqunenant net as provided bdow and kn lill in ttf'wespo.dr'g blank with nmed.al vdues onty
1 - Do yo! prcparc an Annuat Prccu.emdl Plan lor all types of procwemed? (5a)
AGENC'/ PROCIJiEMENI COMPLIANCI ANO PTRFORMANCE ]NOICATOR IAPCPII
Cllrt9lol'rNArRE
Name of Agenry: Phrlrppine Minhs Od.lopment Copo.arion Dat.: 12-Jann8
El '* E""2. Do you prepa.e an Annual Prodfehent Pldn for Common-Use SL?plies and Equlpment (APP,CSE) a.dProcure your Common.Use Supples and Equrpment trom Ihe Prodiem.nt Serylce? (20
El '* E""3. ln giving you prGpeolive bidd.G sufficienl pedod to preprc then bids, which of h.s€ condiuon€ iya.e met? (3d)
Biddng documents are avarabb at the time of adveniehen{posting at tE PtilcEPS w€txtte d
E lrinut.s ol pebid conference aHeadiiy av.ilable wihin bree (3) days.
:1. In creadng yflr &qC and BAC S.c.etaiar whicn of th€s€ condiuo6 irar€ pres€nt?
E offic. Oder creatns t|e Bids and Aw€(b commieeei
E Iherc are 6t least five (5) momb.|s of h6 BAci
E MembeG ol8Ac meel q$llfcatioGi aftl/or
@ ua;orny or ure memuas of BAc 6rc irained on R.A. 918/t
For BAC S.qetariat (4b)
@ Omce OrOer creatng ot Aids and AMrth Committee S€cretanal o, tt*igning Proolrement Unit roacl €s BAc seor€brbt
5. In d€t rmidng $l|lfl€r you proUde rplo{aie proorem.nt lfonnaton cait accesrtue at no cosl, wiidr otthe @r'ditions ir,are mer? Oa)
E Agency has a workins webnil,!
trtr
trtrtrtr
E Swplem€ntal bl, buleriB ar€ keed ai leaEt sden (7) catand days beiore bid opedE;
The Head of tE BAC sedei.dat meeis he mhimum quarirdlio.E
Majoity ot tre membeE of BAC Secrelaiat are irained on R.A. 91€4
trtr
Proclremem htqmalion is uFlo-dale
IntomaUon is easlly accessible al no c.sl
wilh ltl. prcparalion, posling a.d €'rbmision of ydr ag€nq s Procurcment Monnoiu Repod,condiliom ls/are n.l? (7b)
Agenct Feparc3 the PMRS
PMRS 3rc prompty Eubmilted to fi1e GPPB
PMRS arc pocled h t|€ agency wpb€rte
PMRS are prepared tlsing 6'e pr.scnbed format
AGE NCY PROCUREMENT COMPIIANCE ANO P€RFORMANCE IND CATOF IAPCPI)
7.In evalualig t|e pedoman@ ofyour procuefrenl p*onrel, {hic*' of f'ese co.difor]s rs/are prese ?(10a)
10 In delemining wheher the BAC Secrelarial has a syslem for teeping and maintainirs pro.urenent reco(t'.which ot ft€se condilions ivare prsen|? (l 1 6)
Th€re is a list or procuremant relaled documenb tat ar€ rnainlained for a period otal leasl five
@ rle Oocumens are rept in a duly desisnaled and s€cure localion vvih hard copies kept in appropriatefiling cabiners and eli copies an dedicaled comp.lters
S n" ao-."ns "."
prope y filed, segregaled, easy to retrieve and acessibb ro authodzed U.s and
audnpelsonnel
1 1 . In delermining *tetier lhe hplemenling Units has a system ror keeping and maintaining procuremenl records,which of|he$ condiiions isiare pre*nl? (11b)
E Tiere is a witten procedure wi$in the procuring eniily in ev.luating f|e pedormance ol procurement
Procuing entity communicales standards orevalualion to p.ocurement personnel
Procudng enlity acts on fle results and tats corespondin! aclion
8. Have alr ot yo{r procurement statt parltcipated in amual prodremeni L.ining? (10b)
Please indicale hN many ofyour procurement 6tafi panicipated in annual procurehenllraining: 3 oulol _______L
9. How onen do you conduct dialogue to infom and updat€ biddeF on he procutemed regulalions? (10c)
Ihere is a list ot contacl manag€ment relaled documenb lnal a.e mainlained fo. a period ol at least
Tne documenls a,e kepl an a d'rt desisnaled and seclr€ localion with hard copies t€pt in appropriaie
[l rl" oo"ur"nl" ur" p,operly filed, sescsated, easy to retrleve and acce$]ble to aulhorized ue6 and
auditpeBon.el
12. In detemining if the agency has well d€6ned and witten pbcedurcs lor qualiiy contol. accephnce and impectonof goods, works and s€ryi@s, which of these condidoG dare present? ( 12a)
E Agencv has witlen plocedufes ior qualiy conltol, acceplance and inspeclion ol goods, seoices and
E grperui6ion oi civil works is carried oul by qualified constructon superuisors
E Agency impledents CPES ror ils Mlks projects and t,s r6ldls lo check co.lactots' qualifi€lioN(aPplicable tor mrks onry)
13 In detemining whelher you. agency codplies with the thr6holds prescribed for 3mendmenb lo order, €,ialionordeF, advance p6yment, and slippage in publicly bid conlracls, which of lhese condilions is/arc m€t? (l2b)
El Amendmentsto o.der of variaton orders, irany, are wilhln ten percent (10%) olltu oiginalconlract
EI Advaice paynern(s) made doeddo mt exceed flteen p€rc€nt O 5olo) ot dE conlracl amomt
El coods, rcrks a.d seryices are dmely de[vered
AGENCY PROCUREMENT COi,4PIIANCE ANO PERFORMANCE INDICATOR IAPCPII
QI',ESTIONNAIRE
14. Hw long it will take ror you aqency lo release the nnal payment to your slppliq/seruice prclider.conlraclor/corEultad? (1 2c)
1 5. Do yoo invne ObserueG in sll slag€e of procurened? (1 3a)
(please mark all applicable stages)
E Ads/posr or IAEB
E Pre-bid conrercnce
E Ehgibitity check
E submision/opening ol Bids
E Bid Evaluarion
E Post Oualification
El Notce oi Award
E contacl Siqning/Approve Purchas€ Order
n Nolicero Proceed
16. In deatng and opeGthg your Inlemal Audil Unil as presdibed by |ne OAM (cnc'Id Leier No. 200E-5,Apil t 4, 2008), which set of @ndilio6 we,e pre*nl? { 1 4a}
EI offce Order crealing ltre Intemal Audit Unh as presoribed by the DBM(Cncular Lelter No 2008-5, April14,2008)
11 days
Conducl ol regular audil orproclreftent processes and ransaclions by internalaudil unil
Intemal audil recornmendatons on procuremeni-relaled ftanels a.e jmpleBenled wilhin 6 rnontB othe $Dmision of lie audilor's ,epod
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EI Agency has a specifc good sovemanc€ pros.am including anGcomplion and integriv developnent;
E Agency has a specifc otfrce respomibte tor he implemenlalid or sood sovemarce prosrams;
E Asency has specific policies and procedur6 h prace lor deleclion and prcvenlion oi conuption
asociated with piocu.ement
trtr
1 7. Are COA reommendalions responded lo or implemenled witin six months ot lne $bmi*ion of the audito6'
E Yes (pe,ce. .ge of COA recommendatiore responded lo or implemented wihin six ftonlie)
@ ro procuremenr,etateo recommendabons re.eNed
1 8. In determinins wirether tt'e Prccu ng Ent'ty has an etfcient procuremeri complaints system and has lhe capacttyto compt wid1 procedural requiremenls, \rlrich oi condilions ivarc presenl? (1 5a)
E rhe BAc and rhe HOPE rBtued Requ6ls lq Reconsid.radon and P.oreds sihin sev.n (7)
calendar dars as oer Seciion 55 of the IRR and decisids
Decisions on Prolesb are sbmitted 10 GPPB
Procunns entity acts upon and adopts specitc measures to addres procurement-relat€d complainls,refenals. subpoen.s by lhe Omb, COA, GPPB or any quasi-judiciauquasl-adminislrative body
19.In d€termining e/nethd ag.ncl has a specilic ahti'conlption prosfah/, related to procurenent,*hich ol tl)€s€