Procurement “Supply of Audio and Video Equipment ... vid 2016_047.pdfSRS Finance Department, Riga, Latvia, LV-1978, addressing it to the Chairperson of the Commission; 1.5.3. The

APPROVED

State Revenue Service

Procurement Commission

Meeting on 8 March 2016,

minutes No. 2

Procurement

“Supply of Audio and Video Equipment Installation Sets”

Regulations

(No. FM VID 2016/047)

Riga

2016

2

Table of Contents

TOC Annexes:

Annex 1. APPLICATION on 1 page

Annex 2. TECHNICAL TENDER on 2 pages

Annex 3. FINANCIAL TENDER on 1 page

Annex 4. DRAFT CONTRACT on 6 pages

3

1.General Information regarding the Procurement

1.1. Procurement Identification Number

FM VID 2016/047

1.2. Name and Details of the Contracting Authority

1.2.1. State Revenue Service (hereinafter referred to as the “Contracting Authority” or “SRS”)

Registration No. 90000069281

Address: Talejas iela 1, Riga, LV-1978, Latvia

Tel.: +371 67122689

e-mail: [email protected], website: www.vid.gov.lv

1.2.2. The procurement with the estimated contract price of EUR 4,000 or above, yet less than

EUR 42,000, “Supply of Audio and Video Equipment Installation Sets”, ID

No. FM VID 2016/047 (hereinafter referred to as the “Procurement”), is organised by the

Procurement Commission established by SRS Executive Order No. 13 of 11 January 2016

“Regarding the Establishment of a Procurement Commission” (hereinafter referred to as the

“Commission”).

1.3. Place, Time of and Procedures for the Submission and Opening of the Tender

1.3.1. Place, time of and procedures for the submission of tenders:

1.3.1.1. The interested tenderers can submit their tenders from the day the Procurement is

announced to 29 March 2016 11:00 o’clock in person or by mail to the following address:


Information Centre (1st floor),

Talejas iela 1, Riga,

Latvia, LV-1978.

Working hours Monday to Thursday: 8:15 – 17:00, and on Fridays 8:15 – 15:45.

Tenders that are not submitted pursuant to the established procedures or received after the

deadline specified for the submission of tenders in the Procurement Regulations shall not be

considered and shall be returned unopened to the tenderer. The tender sent by post must be

delivered to the address specified in Sub-clause 1.3.1.1 of the Procurement Regulations by the

deadline specified for the submission of tenders in the said Sub-clause.

1.3.1.2. The tenderer may amend or withdraw the submitted tender before the deadline

specified for the submission of tenders.

1.3.1.3. The submitted tenders shall be opened at the meeting held by the Commission after

the final deadline specified for the submission of tenders in Sub-clause 1.3.1.1 of the

Procurement Regulations.

1.3.1.4. The tender, except for the case referred to in Sub-clause 1.3.1.2 of the Procurement

Regulations, shall remain at the disposal of the Contracting Authority and shall not be

returned to the tenderer.

1.4. Requirements for the Execution and Submission of the Tender

1.4.1. The Execution of the Package

The tender must be submitted in a closed (sealed) package, in 1 copy. The package must bear

the following details:

1.4.1.1. the tender for the Procurement “Supply of Audio and Video Equipment Installation

Sets”, procurement identification No. FM VID 2016/047;

1.4.1.2. the name, legal address and registration number of the tenderer;

1.4.1.3. name and address of the Contracting Authority:


Talejas iela 1,

http://vid.gov.lv/

http://www.vid.gov.lv/

4

Riga, Latvia, LV-1978;

1.4.1.4. Do not open before 11:00 on 29 March 2016. 1.4.2. The Execution of the Tender

1.4.2.1. at the beginning of the tender, after the title page, there must be a table of contents

followed by other documents to be included in the tender; the table of contents must

separately indicate all the documents to be submitted by the tenderer in accordance with the

requirements specified in Sub-clause 1.4.3 of the Procurement Regulations;

1.4.2.2. all the documents included in the tender must be sewn together so that the documents

cannot be separated. The documents must be numbered and the numbering must correspond

to the enclosed table of contents;

1.4.2.3. the documents included in the tender must be clearly readable, without non-agreed

erasures, corrections or deletions;

1.4.2.4. the title page of the tender must have the following indication:

“Tender for the Procurement


(No. FM VID 2016/047)

Name, legal address of the merchant, date”

1.4.2.6. the tender must be prepared either in Latvian or English. The documents included in

the tender can be submitted in another language; in such case, a translation into Latvian must

be attached along with the certification of accuracy of the translation, otherwise the

Commission shall have the right to consider that the respective selection or qualification

document has not been submitted;

1.4.2.7. in the event the document submitted by the tenderer exceeds three (3) pages, only the

translation of the summary into Latvian can be added along with the certification of accuracy

of the translation. The translation of the summary must contain the most essential parts of the

document indicating specific references to the parts of the document that are translated;

1.4.2.8. the certification of accuracy of the translation shall be prepared in accordance with

the Cabinet Regulation No. 291 of 22 August 2000 “The Procedure of Certifying the

Accuracy of the Translation of Documents into the State Language”. Upon submitting the

tender, the tenderer shall have the right to certify the derivatives and translations of all the

submitted documents by one-time certification if the entire tender or application has been

bound or sewn together;

1.4.2.9. in all the documents submitted by the tenderer, the name of the tenderer must be

legally correct — in compliance with the registration certificate of the tenderer. Otherwise,

the Commission shall have the right to consider that the document indicating a wrong

(incorrect) name of the tenderer has not been submitted;

1.4.2.10. if any of the documents referred to in Sub-clauses 3.2.1, 3.2.2 and 3.2.3 of the

Procurement Regulations has been issued by the institution of a state, participant to the Hague

Convention of 5 October 1961 on waiving of the requirement of the legalisation of public

documents issued by foreign countries, the APOSTILLE certification must be attached to the

documents. The documents issued by other public institutions must have a consular

legalisation in the country of origin and in the Republic of Latvia. There is no need of

consular legalisation and legalisation of documents with APOSTILLE in accordance with the

Document Legalisation Law to the documents issued by an EU Member State, a country of

the European Economic Zone or Swiss Confederation;

1.4.2.11. if documents whereby the tenderer can certify that the circumstances referred to in

Sub-clauses 3.2 of the Procurement Regulations do not apply thereto are not issued in the

relevant country, or if such documents are insufficient to certify that the circumstances

referred to in Sub-clause 3.2 of the Procurement Regulations do not apply thereto, the said

documents may be substituted by an oath or — if giving an oath is not provided for in the

laws and regulations of the relevant country — by a certification of the tenderer to a

5

competent authority of the executive or judicial branch, a sworn notary or a competent body

of the relevant industry in the tenderer’s country, in which it is registered;

1.4.2.12. a copy of the document can be obtained by copying or using other technical means

to obtain a facsimile image of the original, maintaining all graphic and other features of the

original;

1.4.2.13. the accuracy of the document copy shall be certified by a certification notice

prepared in accordance with Cabinet Regulation No. 916 of 28 September 2010 “Procedure

for the Elaboration and Execution of Documents”.

1.4.3. The Documents to Be Included in the Tender

When submitting the tender, the following documents must be included:

1.4.3.1. a power of attorney issued by the merchant certifying the right of the authorised

person to sign the Procurement tender if signed by the person authorised by the merchant;

1.4.3.2. a signed application for participation in the Procurement (in accordance with Annex 1

to the Procurement Regulations);

Note: If the tender is submitted by a partnership or a group of persons, the application shall be

signed by all the persons in the group of persons. The authorised person representing the

relevant partnership or a group of persons shall be indicated in the tender;

1.4.3.3. tenderer’s qualification documents: document originals or attested copies thereof

referred to in Sub-clause 3.3 of the Procurement Regulations (or documents referred to in

Sub-clause 3.1 — for foreign merchants);

1.4.3.4. a filled-in and signed technical tender (in accordance with Annex 2 to the

Procurement Regulations);

1.4.3.5. a filled-in and signed financial tender (in accordance with Annex 3 to the

Procurement Regulations);

1.4.3.6. the tenderer must submit a copy of the tender in an electronic form, saved in PDF

format, on a compact disk or other data carrier, as well as a separately attached technical

tender and financial tender in Microsoft Word or Microsoft Excel format. The referred to data

carrier must be placed in the package referred to in Sub-clause 1.4.1 of the Procurement

Regulations.

1.4.3.7. if the tenderer indicates in the tender a subcontractor as a person, on the possibilities

of which the tenderer relies to certify that the qualification thereof complies with the tenderer

qualification requirements determined in the Procurement Regulations, the tenderer shall

submit a certification of the relevant subcontractor regarding cooperation in the execution of

the Procurement Contract, or an agreement between the tenderer and the subcontractor

regarding cooperation in the execution of the Procurement Contract, specifying the part of the

Procurement Contract to be transferred for execution.

1.5. Other General Information

1.5.1. Availability of the Procurement Regulations

1.5.1.1. The Procurement Regulations shall be freely and directly available in an electronic

form, as an on-line download from the SRS website, in the section “Par mums” [About Us]

(sub-section “Publiskie iepirkumi” [Public Procurements] and the relevant section thereof

“Piegādes un pakalpojumu iepirkumi” [Supply and Service Procurements]);

1.5.1.2. The Procurement Regulations may be obtained in an electronic form by sending a

request to the e-mail address: [email protected];

1.5.1.3. The Procurement Regulations can be reviewed and received as a hard copy on the

spot in Riga, at Talejas iela 1, by making prior appointment by tel. +371 67120207.

1.5.2. Additional information regarding the Procurement Regulations can be requested no

later than four (4) days before the deadline for the submission of tenders. Such requests must

be submitted electronically by sending a question to the following e-mail address:

[email protected] or by sending a letter by mail to the following address: Talejas iela 1,

http://www.vid.gov.lv/default.aspx?tabid=7&id=4429&hl=1

mailto:[email protected]


6

SRS Finance Department, Riga, Latvia, LV-1978, addressing it to the Chairperson of the

Commission;

1.5.3. The Commission shall send additional information to an interested supplier raising a

query and post such information on the SRS website, in the section “Par mums” [About us]

(sub-section “Publiskie iepirkumi” [Public Procurements] and the relevant section thereof

“Piegādes un pakalpojumu iepirkumi” [Supply and Service Procurements]);

1.5.4. The contact person responsible for the provision of organisational information

regarding the Procurement — Sandra Pole, Senior Specialist of the Procurement Division at

the SRS Finance Department (tel. +371 67120207);

1.5.5. The tenderer shall not be allowed to submit other versions of the tender;

1.5.6. In the event the information exchange between the Contracting Authority and the

tenderers takes place by using electronic documents signed with a safe electronic signature

and approved by a time stamp, the tenderers, in accordance with the requirements set in

Paragraph 17 of Cabinet Regulation No. 473 of 28 June 2005 “Procedures for the Elaboration,

Execution, Storage and Circulation of Electronic Documents in State and Municipal

Institutions and Procedures for the Circulation of Electronic Documents between State and

Municipal Institutions or between These Institutions and Natural and Legal Persons”, shall be

obliged to send to the Contracting Authority a notification confirming the receipt of the

electronic documents within one (1) working day.

2. Information regarding the Subject-Matter of the Procurement 2.1. Description and Scope of the Subject-Matter of the Procurement

2.1.1. The subject-matter of the Procurement is the supply of audio and video equipment

installation sets (hereinafter referred to as the “Goods”) in accordance with the requirements

of the SRS.

2.1.2. Procurement nomenclature (CPV) code:

Code Code designation in Latvian Code designation in

English

Service category No.

32342300-5 Mikrofonu un skaļruņu komplekti Microphones and speaker sets

goods

2.2. Technical Tender

2.2.1. The tenderer must submit the technical tender in accordance with the template for the

technical tender included in Annex 2 “Technical Tender” to the Procurement Regulations.

2.2.2. Taking into consideration that the technical specification of the subject-matter of the

Procurement is restricted access information, the interested supplier will be able to obtain the

detailed technical specification of the Equipment at the SRS Finance Police Department

(hereinafter referred to as “FPD”), previously contacting Oļegs Bondars, Head of the

Technical Support Unit of the SRS FPD Support Division (telephone: 67120283, e-mail:

[email protected] ) or Arnis Putniņš, Senior Specialist of the Technical Support Unit

of the SRS FPD Support Division (telephone: 67120285, e-mail: [email protected] ).

To the attention of: The suppliers interested in the Procurement will be able to become

acquainted with the detailed technical specification of the Equipment by submitting the

documents or information specified in Sub-clauses 3.3.1, 3.3.2 and 3.4.1 of the Procurement

Regulations to the SRS FPD employees specified in Sub-clause 2.2.2 of the Procurement

Regulations. The interested suppliers may submit necessary documents and information in

electronic form (by sending to specified FPD e-mail addresses).

SRS FPD employees specified in Sub-clause 2.2.2 of the Procurement Regulation and

the Commission have the right to verify the truthfulness of these documents or information by

contacting the competent institutions of a relevant country.

http://www.vid.gov.lv/default.aspx?tabid=7&id=4429&hl=1



7

2.3. Financial Tender

2.3.1. The tenderer must submit the financial tender in accordance with the template for the

financial tender included in Annex 3 “Financial Tender” to the Procurement Regulations,

taking into the consideration the requirements referred to in Annex 2 “Technical Tender” to

the Procurement Regulations.

2.3.2. The prices included in the financial tender must be indicated in euros (EUR) exclusive

of value added tax (hereinafter referred to as “VAT”), specifying no more than two (2) digits

after the point.

2.3.3. The tenderer must include in the financial tender all expenses related to the value of the

Goods and supply thereof, transport expenses, expenses related to the receipt of necessary

permits/licences, ensuring of guarantee, taxes (except for VAT) and duties, as well as other

expenses related to the timely and qualitative execution of the Contract.

2.3.4. After opening the submitted tenders, the tenderer shall have no right to change its

financial tender.

2.4. Requirements for the Execution of the Procurement Contract

2.4.1. Supplies to be performed within the framework of performance of the Procurement

Contract shall be performed to the SRS administrative building at Talejas iela 1, Riga.

2.4.2. The Procurement Contract will be entered into with the winner of the Procurement in

compliance with the draft contract included in Annex 4 to the Procurement Regulations.

3. Qualification Requirements for Tenderers and Documents Certifying the

Conformity 3.1. Documents To Be Submitted by a Foreign Merchant:

3.1.1. The document issued by the competent institution of a relevant country, which certifies

that the tenderer is registered in compliance with the requirements of regulatory enactments of

the relevant country;

3.1.2. The tenderer who would be awarded the right to enter into the Procurement Contract

must, within ten (10) business days following the Commission’s request, submit a statement

of the competent institution of the relevant foreign country (original or an attested copy)

which certifies that no insolvency proceedings have been announced for the tenderer (except

for the case when rehabilitation or other set of similar measures aimed at the prevention of

debtor's possible bankruptcy and restoration of solvency is applied within the framework of

insolvency proceedings), its economic activities have not been suspended or discontinued, no

legal proceedings have been initiated with regard to its bankruptcy or that the tenderer is not

being liquidated.

The Commission shall accept and approve these documents, if they are issued not earlier than

one (1) month before their submission date.

The tenderer shall have the right to include the statement referred to in this Sub-clause in the

tender;

3.1.3. The tenderer must, within ten (10) working days following the Commission’s request,

submit a statement issued by the competent institution of a relevant foreign country (original

or attested copy), certifying that the tenderer, on the day when a notification on the planned

contract is published on the website of the Procurement Monitoring Bureau (14 March), or on

the day when the Procurement Commission makes a decision on the commencement of the

procurement, if no notification on the planned contract must be published in relation to the

procurement, and the tenderer, which would be awarded the right to enter into the

Procurement Contract, on the day on which a decision is made regarding the possible granting

of entering into the Procurement Contract, has no tax debts in the relevant foreign country, in

which it is registered or in which its permanent place of residence is located, including the

debts of mandatory State social insurance contributions, in total exceeding EUR 150 (one

hundred fifty euros);

8

The Commission shall accept and approve these documents, if they are issued not earlier than

one (1) month before their submission date.

(The statement regarding that the tenderer on the day (14 March) on which a notification

regarding the contract is published on the website of the Procurement Monitoring Bureau or

on the day on which the Procurement Commission makes a decision on the initiation of the

procurement, if no notification regarding the contract must be published in relation to the

procurement procedure, has no tax debts in a country where it has been incorporated or is

permanently residing, including the debts of mandatory State social insurance contributions,

in total exceeding EUR 150 in any of the countries”, along with the tender) 3.1.4. The

documents specified in Sub-clauses 3.1.1, 3.1.2 and 3.1.3 of the Procurement Regulations

must be submitted by all the persons specified by the tenderer, on the abilities of which the

tenderer relies to certify that its qualification complies with the requirements set in the

notification on the signed contract or in procurement documents, as well as by each member

of a partnership, if the tender is a partnership.

3.2. Information to Be Obtained Independently by the Commission:

3.2.1. The Commission shall verify whether the tenderer — a merchant registered in the

Commercial Register of the Register of Enterprises of the Republic of Latvia — is registered

in the Commercial Register of the Register of Enterprises; The tenderer shall have the right to

attach to the tender the document (attested copy) which certifies that the tenderer is

registered in the Commercial Register of the Register of Enterprises of the Republic of Latvia.

3.2.2. The Commission shall obtain information from the Register of Enterprises regarding

the fact whether for the tenderer which would be awarded the right to enter into the

Procurement Contract (regardless of the country of its registration or permanent place of

residence), no insolvency proceedings have been announced (except for the case when

rehabilitation or other set of similar measures aimed at the prevention of debtor’s possible

bankruptcy and restoration of solvency is applied within the framework of insolvency

proceedings), its economic activities have not been suspended or discontinued, no legal

proceedings have been initiated with regard to its bankruptcy or that the tenderer is not being

liquidated;

3.2.3. The Commission shall obtain information from the State Revenue Service and local

governments of Latvia regarding the fact whether the tenderer, on the day when a notification

on the planned contract is published on the website of the Procurement Monitoring Bureau, or

on the day when the Procurement Commission makes a decision on the commencement of the

procurement, if no notification on the planned contract must be published in relation to the

procurement, and the tenderer, which would be awarded the right to enter into the

Procurement Contract, on the day on which a decision is made regarding the possible granting

of entering into the Procurement Contract, has no tax debts in Latvia, including the debts of

mandatory State social insurance contributions, in total exceeding EUR 150 (one hundred

fifty euros);

(From 1 August 2016 to the moment when information regarding immovable property tax

debts in Latvia will be available in a single public database or on-line in the information

system managed by the relevant competent institution, the tenderer exclusion conditions

referred to in Sub-clause 3.2.3 of the Procurement Regulations shall not be applied to

immovable property tax debts in Latvia).

3.2.4. The Commission shall obtained the information referred to in Sub-clauses 3.2.1, 3.2.2

and 3.2.3 of the Procurement Regulations regarding all the persons specified by the tenderer,

on the abilities of which the tenderer relies to certify that its qualification complies with the

requirements set in the notification on the signed contract or in procurement documents, as

well as by each member of a partnership, if the tenderer is a partnership.

9

3.3. Requirements in Relation to the Tenderer’s Economic and Financial Position, and

Documents Certifying Conformity:

3.3.3. the tenderer submits an attested copy of the licence; it may be submitted in electronic

form as well (by sending to the specified FPD e-mail addresses).

3.4. Requirements in Relation to the Tenderer’s Experience and Documents Certifying

Conformity:

To be able to assess, whether the tenderer complies with the aforementioned requirements, the

tenderer must submit the following documents or attested copies thereof:

3.4.1. The tenderer’s certification that during the previous three (3) years, the tenderer has

had experience in the supply of other equivalent equipment, devices or tools specifically

created or adjusted for operational activities and components thereof to law enforcement

institutions for the total amount of at least EUR 20,000.00 (excluding VAT), specifying the

country, for the needs of a law enforcement institution of which the supply was performed,

and, if possible, the name and contact information of the law enforcement institution. The

Commission shall have the right to verify the truthfulness of this certification by contacting

the competent institutions of the relevant country.

3.4.2. A certification (original or attested copy) regarding the tenderer’s right to supply the

offered Goods and carry out their warranty maintenance, issued by the manufacturing

company of these Goods or the representative office thereof.

4. Assessment of the Tender and Criterion for the Selection of the

Procurement 4.1. Verification of the Execution of the Procurement

4.1.1. The Commission shall assess the execution of the tender in compliance with the

requirements referred to in Sub-clause 1.4 of the Procurement Regulations; 4.1.2. Unless the tender complies with the requirements specified in Sub-clause 1.4 of the

Procurement Regulations, the Commission shall be entitled to exclude the tenderer from

further participation in the Procurement and not to consider its tender.

4.2. Verification of Tenderer’s Qualification and Verification of Exclusion Regulations

4.2.1. During the verification of tenderer’s qualification, the Commission shall verify the

documents submitted by the tenderer and/or the information to be obtained by the

Commission independently on each tenderer in order to gain assurance whether the tenderer

complies with the qualification requirements specified in the Procurement Regulations.

3.3.1. the tenderer is a merchant registered in the Commercial Register of the Register of

Enterprises of the Republic of Latvia, which has received permits (licences) issued by

the Security Police in accordance with Cabinet Regulation No. 926 of 18 August 2009

“Regulations on the Circulation of Equipment, Devices, or Instruments and

Components Thereof Specifically Created or Adjusted for Operational Activities to be

Performed in a Special Way” for the commercial activity using the equipment,

devices, or instruments and components thereof specifically created or adjusted for

operational activities to be performed in a special way, which are referred to in the

National List of Goods and Services of Strategic Significance of the Republic of

Latvia.

3.3.2. the merchant registered in a foreign country has received an attested copy of the

document issued in the relevant country (permit, licence, etc.), which is equivalent to the said

licence. If such a document is not issued in the relevant country, the tenderer must submit a

certification that an equivalent document is not issued in the country of registration of the

tenderer.

10

4.2.2. The tenderer which the Commission has recognised as non-compliant with the

tenderer’s qualification requirements specified in the Procurement Regulations shall be

excluded from further participation in the Procurement and its tender shall not be considered

further.

4.2.3. If the Commission, in independently verifying information referred to in Sub-

clauses 3.2 of the Procurement Regulations, establishes that the tenderer who, in compliance

with the requirements set in the Procurement Regulations, would be awarded the right to enter

into the Procurement Contract, does not comply with the requirements set in these Sub-

clauses or the tenderer who, in compliance with the requirements set in the Procurement

Regulations, would be awarded the right to enter into the Procurement Contract fails to

submit documents determined in Sub-clauses 3.1.2, 3.1.3 and 3.1.4 of the Procurement

Regulations upon the request of the Commission within the period set, the Commission shall

exclude the tenderer from further participation in the Procurement and its tender shall not be

considered.

4.3. Verification and Assessment of the Tender 4.3.1. The Commission shall carry out the verification of the tenderer’s technical tender, for

which the tender was submitted, assessing the conformity of the technical tender to the

technical specification of the Procurement (requirements set in Annex 2 to the Procurement

Regulations). If the technical tender does not comply with the requirements of the technical

specification of the Procurement Regulations, the tenderer shall be excluded from further

participation in the Procurement and its tender shall not be considered further;

4.3.2. In assessing the financial tender of a tenderer, the Commission shall verify its

conformity to the requirements set in Annex 3 to the Procurement Regulations, as well as

whether there are no arithmetic errors in the financial tender of the tenderer. If the financial

tender does not comply with the requirements set in Annex 3 to the Procurement Regulations,

the tenderer shall be excluded from further participation in the Procurement and its tender

shall not be considered further. The Commission, having established arithmetic errors, shall

correct these errors and inform the tenderer about the correction of arithmetic errors and the

amount of the corrected offer, notifying him of the Commission’s decision on the results of

the Procurement procedure. In assessing and comparing the tenders which had arithmetic

errors, the Commission shall take into account the corrected prices.

4.4. Selection of the Tender and Criterion for the Selection of the Procurement

The tenderer whose qualification and tender comply with the requirements specified in the

Procurement Regulations and whose price is the lowest shall be recognised by the

Commission as the winner of the Procurement.

5. Subject-Matter of the Procurement Contract 5.1. See the draft procurement contract in Annex 4 to the Procurement Regulations.

5.2. Pursuant to Section 82, Paragraph thirteen of the Public Procurement Law, the

Procurement Contract entered into as a result of the procurement procedure shall be published

on the SRS website on the day of entry into force, complying with the commercial secret

requirements.

11

Annex 1

to the Regulations of the Procurement organised by the State Revenue Service

“Supply of Audio and Video Equipment Installation Sets”,

procurement identification No. FM VID 2016/047

APPLICATION

for participation in the procurement


(public procurement identification No. FM VID 2016/047)

Merchant,

___________________________________________________________________________, name of the merchant

___________________________________________________________________________, uniform registration number

___________________________________________________________________________, bank details of the merchant

represented by _____________________________________ (personal identity number

__________________) first name, last name, personal identity number of the merchant's authorised person

hereby:

applies for the Procurement “Supply of Audio and Video Equipment Installation Sets”

(No. FM VID 2016/047);

undertakes to comply with the requirements set in the Procurement Regulations;

agrees to conform to the conditions of the contract included in Annex 4 to the

Procurement Regulations and undertakes, in the event of being awarded the right to enter

into the contract, to sign the said contract without reservations and to comply with all the

requirements thereof;

confirms the truthfulness of the provided information.

_______________________

(signature)

L.S.

Merchant’s address

_____________________________________________________________________, phone (fax) numbers, e-mail address _____________________________________________________________________. Position, first name and last name of the representative/s or authorised person of merchant’s executive body

_____________________________________________________________________

12

Annex 2




TECHNICAL TENDER

We, _______________________________________________________________ (name, uniform registration number of the tenderer)

hereby offer to ensure the supply of the Procurement subject-matter referred to in Sub-

clause 2.1.1 of the Regulations of the Procurement “Supply of Audio and Video Equipment

Installation Sets”, ID No. FM VID 2016/047, organised by the State Revenue Service under

the following mandatory conditions, in compliance with mandatory minimum requirements

and pursuant to the following technical specification:

Table 1

No. Name Compulsory (minimum)

requirements/ Description

Offered by the tenderer*

General requirements 1. Goods Non-used, new, safe for the user’s

health, year of manufacture — no

earlier than 2015

2. Supply of the Goods Within sixty (60) days during the

working hours of the Contracting

Authority from the day the

contract is signed by the parties.

3. Place of supply of the

Goods

Talejas iela 1, Riga

4. Package and execution

of the Goods

In the original manufacturer’s

package

5. Technical

documentation and user

manual of the Goods

In carrying out the supply of the

Goods, the authorised person of

the Contracting Authority will

be issued the technical

documentation and user manual

of the Goods in Latvian or

English (in hard copy or on a

data carrier, including

information on the application,

storage, use and maintenance of

the Goods).

6. Free elimination of

defects or free

replacement of the

Goods during the

warranty period, if

necessary

In the event of supply of the

Goods of poor quality or non-

compliant with the requirements

set forth in the applicable

regulatory enactments of the

Republic of Latvia, the supplier

shall, within sixty (60) days

following the day the complaint

of the Contracting Authority’s

authorised person is sent,

eliminate the defects of the

supplied Equipment at its own

expense, if necessary, replacing

the Equipment with new

appropriate goods.

7. Warranty period At least twelve (12) months

13

No. Name Compulsory (minimum)

requirements/ Description

Offered by the tenderer*

following the day the Goods

consignment note is signed by

the parties

Note * — to be filled in by the tenderer by writing the word “will provide” or otherwise characterising its

abilities to provide the fulfilment of the requirement.

14

Annex 3




FINANCIAL TENDER We, ________________________________________________________________

(name, uniform registration number of the tenderer)

hereby offer to ensure the fulfilment of the Procurement subject-matter referred to in

Sub-clause 2.1.1 of the Regulations of the Procurement “Supply of Audio and Video

Equipment Installation Sets” ID No. FM VID 2016/047, organised by the State Revenue

Service, in compliance with the requirements set forth in the Regulations and for the

following prices:

Goods Unit price, EUR (excl. VAT) Number Total*, EUR (excl.

VAT)

1st set 1

2nd set 1

3rd set 1

4th set 1

5th set 1

6th set 1

7th set 1

8th set 1

9th set 1

10th set 1

11th set 1

12th set 3

Total price* (excl. VAT)

Note * — the price offered by the tenderer is the contract price

______________________________________________________ ________________

/position of the merchant’s manager or its authorised person/ /signature/ /explanation of the signature/

15

Annex 4




Contract No. FM VID 2016/047

Supply of Audio and Video Equipment Installation Sets

Riga, ___ __________ 2016

The State Revenue Service represented by the Director General thereof

________________________________ acting pursuant to the Law “On the State Revenue

Service” (hereinafter referred to as the “Customer”), of the one part, and _____________

represented by its _________________ acting pursuant to _________ (hereinafter referred to

as the “Supplier”), of the other part, both jointly referred to as the “Parties” and each

separately as the “Party”, based on the results of public procurement No. FM VID 2016/047

“Supply of Audio and Video Equipment Installation Sets”, enter into the following contract

(hereinafter referred to as the “Contract”):

1. Subject-Matter of the Contract

1.1. The Supplier shall undertake to supply new, non-used audio and video equipment

installation sets harmless to the user’s health in the original manufacturer’s package

(hereinafter referred to as the “Goods”) pursuant to the provisions of the Contract and annexes

thereto. The year of manufacture of the Goods shall be no earlier than 2015.

1.2. The detailed technical specification and price of the Goods is determined in the Annex

hereto.

2. Contract Amount and Settlement Procedure

2.1. The total amount of the Contract shall be ______________

(_______________________ and ____ cents), excluding the value added tax (hereinafter

referred to as “VAT”). VAT shall be paid in accordance with the applicable tax rate.

2.2. The total amount of the Contract shall include all expenses related to the value of the

Goods and supply thereof, transport expenses, expenses related to the receipt of necessary

permits/licences, ensuring of guarantee, taxes (except for VAT) and duties, as well as other

expenses related to the timely and qualitative execution of the Contract.

2.3. The Customer shall make payment for the received Goods by means of a transfer to

the current account of the Supplier with the bank according to the price of the Goods specified

in the annex hereto within thirty (30) days following the day the Goods are received and the

consignment note is signed by the Parties.

3. Goods Supply Procedure

3.1. The Supplier shall supply the Goods to the Customer pursuant to the technical

specification of the Goods determined in Clause 1 of the Annex hereto within sixty (60) days

following the day the Contract is signed by both Parties. (If the Supplier registered in a

foreign country has no permit (licence) issued in accordance with Cabinet Regulation

No. 926 of 18 August 2009 “Regulations on the Circulation of Equipment, Devices, or

Instruments and Components Thereof Specifically Created or Adjusted for Operational

Activities to be Performed in a Special Way” for the commercial activity using the equipment,

devices, or instruments and components thereof specifically created or adjusted for

operational activities to be performed in a special way, which are referred to in the National

List of Goods and Services of Strategic Significance of the Republic of Latvia, the licence of

the goods of strategic significance, pursuant to Cabinet Regulation No. 657 of 20 July 2010

16

“Procedures for Issuing or Rejecting the Issue of Licences of Goods of Strategic Significance

and Other Documents Related to the Circulation of Goods of Strategic Significance”, shall be

ensured by the Customer).

3.2. The Supplier shall carry out the supply of the Goods to Talejas iela 1, Riga, within the

working hours of the Customer harmonised with the authorised person of the Customer

(Monday to Thursday: 8:15 – 17:00, and on Fridays 8:15 – 15:45).

3.3. The authorised person of the Customer shall verify the quality of the supplied Goods and

their conformity to the requirements set herein and in the Annex hereto, as well as the

requirements of the regulatory enactments of the Republic of Latvia within three (3) working

days after the day the Goods are received. If the Goods comply with all the said requirements,

the authorised person of the Customer shall sign the Goods consignment note.

3.4. During the supply of the Goods, the Supplier shall issue the technical documentation of

the relevant Goods in Latvian or English in hard copy and the user manual in Latvian or

English (in hard copy or on a data carrier, including information on the application, use,

storage, maintenance of the Goods, etc.) along with the Goods consignment note signed by

the Supplier to the authorised person of the Customer.

3.5. The authorised person of the Customer shall, upon discovering the non-conformity of the

received Goods to the requirements set forth in the applicable regulatory enactments of the

Republic of Latvia, requirements set forth herein or the Annex hereto (quality, quantity and

other inconsistencies), refuse from signing the Goods consignment note within three (3)

working days following the day the Goods are received and send an electronic complaint to

the authorised person of the Supplier.

3.6. In the event of the supply of the Goods of poor quality or non-compliant with the

requirements set herein, in the Annex hereto or regulatory enactments in force in the Republic

of Latvia, the Supplier shall eliminate the defects of the supplied Goods at its own expense, if

necessary, replacing it with the appropriate Goods compliant with the provisions of the

Contract.

3.8. The supply of the Goods in full, its conformity to the requirements set herein, in the

Annex hereto and regulatory enactments in force in the Republic of Latvia shall be certified

by the Goods consignment note signed by the authorised person of Customer.

3.9. If the Supplier is unable to deliver the Goods specified in the Annex hereto due to

objective (provable) circumstances (discontinuation of production of the Goods, etc.), the

Supplier, upon sending a motivated letter to the Customer and receiving a written consent

from the Customer, may offer the Customer to the supply of equivalent Goods with the same

or better characteristics and technical parameters, without exceeding the price of the Goods

specified in the Annex hereto.

4. Warranty Conditions of the Goods

4.1. The Supplier shall guarantee that the supplied Goods will comply with the conditions of

the Contract and the Annex thereto and the requirements set forth in the regulatory

enactments of the Republic of Latvia.

4.2. The Supplier shall provide the supplied Goods with a warranty of at least twelve (12)

months following the day the Goods consignment note is signed by the Parties.

4.3. During the warranty period of the Goods, if the Customer has stored and/or used the

Goods in compliance with the Goods user’s manual, the Supplier shall eliminated the defects

of the supplied Goods at its own expense, if necessary, replacing them with the new Goods

compliant with the provisions of the Contract, within sixty (60) days following the day the

complaint of the Customer’s authorised person is sent.

5. Liability of the Parties

5.1. Supplier:

17

5.1.1. If the Supplier fails to observe the period of supply of the Goods referred to in Sub-

clause 3.1 herein, the Customer shall be entitled to require the Supplier to pay a contractual

penalty of EUR 10.00 (ten euros) for each day of delay, but not exceeding 10% (ten percent)

of the Contract amount.

5.1.2. If the Supplier fails to observe the period set in Sub-clause 4.3 herein for the

elimination of defects of the Goods within the warranty period of the Goods specified in Sub-

clause 4.2 herein, the Customer shall have the right to require the Supplier to pay a

contractual penalty of EUR 50.00 (fifty euros and 00 cents) for each day of delay, but not

exceeding 10% (ten percent) of the amount of the total Contract amount specified in Sub-

clause 2.1 herein until the full elimination of defects of the Goods;

5.1.4. If the Supplier fails to comply with the information non-disclosability conditions set in

Sub-clause 8.1 herein, the Customer shall have the right to require the Supplier to pay a

contractual penalty of EUR 1,000.00 (one thousand euros and 00 cents).

5.2. If the Customer fails to make payments for the performed supply of the Goods within the

period specified in Sub-clause 2.3 herein, the Supplier shall have the right to require the

Customer to pay a contractual penalty of 0.1% (one tenth of one percent) of the value of the

supplied and non-paid Goods for each delayed payment day, but not exceeding 10% (ten

percent) of the amount of outstanding payment.

5.3. The Parties shall be obliged to reimburse losses incurred by the other Party, if such losses

have occurred as the result of activity or inactivity of the Party, and the fact of presence of

losses, the amount of losses, as well as causal relationship between the relevant activity or

inactivity and the losses incurred have been established and proved.

5.4. The payment of the contractual penalty shall not relieve the Parties from the duty to fulfil

other obligations hereunder.

6. Period of Validity of the Contract

6.1. The Contract shall enter into force upon the signing by both Parties. The date of signing

of the Contract by both Parties shall be indicated in the upper right corner of the first page of

the Contract.

6.2. The Contract shall remain in force until the fulfilment of the Parties’ obligations.

6.4. The Parties shall be entitled to unilaterally terminate the Contract by notifying the other

Party in writing at least twenty (20) days in advance.

6.5. Regardless of the termination of the Contract, the Supplier shall ensure the timely and

qualitative fulfilment of warranty conditions of the Goods determined herein.

7. Force Majeure

7.1. Force majeure shall mean any unpredictable emergency situation or event which is

beyond the control of the Parties and is caused due to the reason other than a mistake or

inattentive actions thereof, and impedes either of the Parties to fulfil any of the obligations

specified in the Contract, and which could not have been avoided by taking proper protection

measures. For the purposes of the Contract, an event which is unavoidable and the

consequences of which cannot be overcome; which could not have been foreseen at the

moment of entering into the Contract; which has occurred due to a reason other than the

actions of the Party or a person under control thereof, and which makes the fulfilment of

obligations not only burdensome, but also impossible, shall be recognised as force majeure

circumstances. The Parties shall be relieved from the liability for full or partial non-fulfilment

of obligations specified in the Contract if and when such non-fulfilment has occurred as a

result of force majeure. For the respective Party to be relieved from the liability for fulfilling

the obligations of the Contract, it shall do all possible to overcome the obstacles to the

execution of the Contract created by force majeure. Such force majeure circumstances shall

18

include the following emergency situations and events: natural disasters, fire, flood, other acts

of God, public disturbances, bankruptcies, war, military actions, etc.

7.2. The Party, the fulfilment of whose contractual obligations is affected by force majeure

circumstances, shall without delay inform the other Party in writing within 3 (three) business

days following the occurrence of such circumstances, and a confirmation shall be attached to

the notification, issued by the competent authorities and certifying and characterising the

above circumstances.

7.3. The Parties shall be relieved from the liability pursuant to Sub-clause 7.1 herein solely for

the period during which force majeure circumstances exist. If such circumstances continue for

more than 2 (two) months, either Party shall be entitled to terminate the Contract due to its

execution impossibility.

7.4. The defects of Supplier’s equipment or materials or delays in their supply (unless issues

referred to directly result from force majeure), labour disputes or strikes shall not be deemed

force majeure.

8. Non-Disclosability of Information

8.1. The Supplier shall undertake, during the entire period of cooperation, as well as

afterwards, to refrain from disclosing to third parties the technical, financial and other

information regarding the Customer obtained and held in relation with the execution of the

Contract.

8.2. All information provided by the Customer to the Supplier during the execution of the

Contract shall be treated as non-disclosable and may not be disclosed or publicised without

the Cucstomer’s written consent.

8.3. The aforementioned information shall not be treated as non-disclosable, if it has become

publicly available in accordance with the requirements of regulatory enactments of the

Republic of Latvia (included in the public reviews and reports drawn up by the administration

and accounting of the Parties, etc.).

9. Other Provisions

9.1. This Contract shall reflect the Parties’ agreement with respect to the subject of the

Contract and shall revoke all previous negotiations, correspondence and agreements in force

between the Parties before the signing of the Contract with respect to the subject of the

Contract.

9.2. If any of the Contract provisions becomes null and void due to amendments to the

applicable regulatory enactments of the Republic of Latvia, the remaining provisions of the

Contract shall remain in force, and in such a case, the Parties shall be obliged to adjust the

Contract in compliance with the applicable regulatory enactments of the Republic of Latvia.

9.3. If the legal status of either of the Parties, the signature rights of officials of the Parties,

the owners or managers of the Parties, or any details, phone numbers, addresses, etc. of the

Parties referred to herein change significantly, the respective Party shall, without delay, but no

later than within five (5) working days notify the other Party thereof in writing, by sending a

letter. Such notification shall become binding for the Party on the seventh (7th) working day

following the day it has been sent. If the Party fails to fulfil the provisions of this Sub-clause,

it shall be considered that the other Party has fulfilled its obligations by using the information

regarding the Party as indicated herein. The conditions referred to in this Sub-clause shall

apply also to the authorised persons of the Parties and their details referred to herein. A letter

concerning changes to the Customer’s authorised persons or their data shall be signed by the

Director of the Finance Department of the State Revenue Service or by a person replacing

him/her.

9.4. The restructuring of the Parties or change of managers thereof shall not justify the

suspension or termination of the Contract. In the event either of the Parties is restructured, the

19

Contract shall remain in force and its provisions shall be binding to the legal successors of the

Parties. The Supplier shall notify the Customer of the occurrence of such circumstances

thirty (30) days in advance.

9.5. The Parties shall settle disputes that may arise as a consequence of the execution of the

Contract or in relation to the Contract by means of negotiations. In case an agreement cannot

be reached, the dispute shall be settled in a court of the Republic of Latvia pursuant to the

procedures laid down in regulatory enactments.

9.6. The Parties shall resolve issues that are not stipulated in the Contract in accordance

with the regulatory enactments in force in the Republic of Latvia.

9.7. The Parties shall agree in writing about amendments and supplements to the Contract,

except for the case stipulated in Sub-clause 9.3 herein. The amendments and supplements to

the Contract shall be an integral part of the Contract.

9.8. Neither of the Parties shall be entitled to transfer its rights and obligations related to

the Contract or arising therefrom to a third party without the written consent of the other

Party.

9.9. The Parties shall agree that the matters related to the execution of the Contract

(submission of complaints, carrying out correspondence, signing of consignment note,

applying the elimination of Equipment defects, etc.) will be resolved by the following

authorised persons of the Parties:

9.9.1. on the part of the Customer — Oļegs Bondars, Head of the Technical Support Unit of

the Support Division of the Finance Police Department of the State Revenue Service

(telephone: +371 67120283, mob. tel.: +371 29349706, fax: +371 67120415, e-mail:

[email protected]) or Arnis Putniņš, Senior Specialist of the Technical Support Unit

of the Support Division of the Finance Police Department of the State Revenue Service

(telephone: +371 67120285, fax: +371 67120415, e-mail: [email protected] ).

9.9.2. on the part of the Supplier — ________________ (tel.: ________, mob. tel.:

________, fax: ________, e-mail: _________).

9.10. The authorised person of the Customer shall send complaints to the authorised person of

the Supplier by e-mail. The time of sending shall be specified on the printout of the e-mail

report of the Customer regarding the delivered e-mail (delivery to the addressee’s server) (for

an e-mail, time shall be recorded and stored in an electronic format as well), which shall

become an integral part of the Contract; which can be used by either of the Parties as a proof

for sending the relevant e-mail letter if necessary; and based on which, fine sanctions may be

applied to the Supplier for failure to comply with deadlines specified herein, as well as for

failure to fulfil tasks.

9.11. The authorised persons of the Parties shall not be entitled to introduce amendments or

adjustments to the Contract or the Annex thereto.

9.12. The Contract has been drawn up in Latvian (in the event the Contract is entered into

with a merchant that is not registered in the Republic of Latvia, the Contract shall be

supplemented with a reference to English) on ____ (_) pages with an annex on ____ (_)

pages. The Contract has been drawn up in two (2) identical copies, each Party receives one (1)

copy. Both copies of the Contract shall have equal legal force.

10. Details of the Parties

Customer:


Talejas iela 1, Riga, LV-1978

Unified Reg. No: 90000069281

Tel.: 67122689

Details for settlements:

Supplier:

Unified Reg. No:

Tel.: ; fax:

Details for settlements:




20

Account No: LV26TREL2130056037000

Treasury

Code: TRELLV22

___________________________________

Director General ____________________

L.S.

Account No:

Code:

_______________________________

____________ __________________

L.S.

21

Annex

__ ___________ 2016

Contract No. FM VID 2016/047

Technical Specification and Prices of the Goods

The State Revenue Service represented by the Director General thereof

_____________________________________________________________ acting pursuant

to ______________________________________________________ (hereinafter referred to

as the “Customer”), of the one part, and _____________ represented by _____________

_________________ acting pursuant to _________ (hereinafter referred to as the “Supplier”),

of the other part, both jointly referred to as the “Parties” and each separately as the “Party”,

agree on the following technical specification and prices of the Goods:

To be supplemented in compliance with the tender of the selected tenderer.

Signatures of the Parties:

Customer:


Director General _______________

______________________________

L.S.

Supplier:

__________________

____________________________

____________________________

L.S.