Procrastination

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Time ManagementTime Management

By By

Nauman M AzharNauman M Azhar

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Remember that time is money

Ben Franklin, 1748Advice to a young tradesman

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86,40086,400

Picture this:Picture this:

Each day your bank Each day your bank

deposits deposits $86,400$86,400 in your bank in your bank account.account.

There’s just one transaction There’s just one transaction allowed.allowed.

You have to spend it all in one day.You have to spend it all in one day.You can’t carry over any money to You can’t carry over any money to

the next day.the next day.

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What would you do?What would you do?

You’d spend You’d spend it all, it all,

Right?Right?

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24 hours per day24 hours per dayXX

60 minutes per hour60 minutes per hourXX

60 seconds per minute60 seconds per minute==

86,400 86,400 SecondsSeconds

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Every Second CountsEvery Second Counts

Spend every second in an Spend every second in an efficient and productive wayefficient and productive way

If you fail to use the day’s If you fail to use the day’s deposits, the loss is yoursdeposits, the loss is yours

Make your seconds useful…..Make your seconds useful…..

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The Problem is SevereThe Problem is Severe

By some estimates, people waste By some estimates, people waste

about 2 hours per day. about 2 hours per day.

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‘‘Known’ Time Known’ Time WastersWasters

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Known Known timewasterstimewasters

Telephone interruptions.Telephone interruptions. Visitors dropping in without appointments.Visitors dropping in without appointments. Meetings, both scheduled and unscheduled. Meetings, both scheduled and unscheduled. Crisis situations for which no plans were Crisis situations for which no plans were

possible. possible. Lack of objectives, priorities, and deadlines.Lack of objectives, priorities, and deadlines. Cluttered desk and personal disorganisation Cluttered desk and personal disorganisation (not have the tools/resources/supplies at (not have the tools/resources/supplies at

your your disposal).disposal). Involvement in routine and detail that Involvement in routine and detail that

should should be delegated to others.be delegated to others.

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Known timewastersKnown timewasters Attempting too much at once and Attempting too much at once and

underestimating the time it takes to do it. underestimating the time it takes to do it.

Failure to set up clear lines of Failure to set up clear lines of

responsibility responsibility

and authority. and authority.

Inadequate, inaccurate, or delayed Inadequate, inaccurate, or delayed

information information

from others.from others.

Inability to say NO.Inability to say NO.

Lack of communication/coordination etc. Lack of communication/coordination etc.

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Remember…Remember…

Being successful doesn’t make you Being successful doesn’t make you manage your time well.manage your time well.

Managing your time well makes Managing your time well makes you successful.you successful.

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The Roadblock to Time The Roadblock to Time ManagementManagement

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Procrastination is …Procrastination is …

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Procrastination is the Procrastination is the thief of time !!!thief of time !!!

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Typical Examples of Typical Examples of ProcrastinationProcrastination

“ “ Oh the deadline is 10 days away… Oh the deadline is 10 days away… plenty plenty of time !!!!!”.of time !!!!!”.

“ “ Just one more video game & I will get Just one more video game & I will get going” going”

“ “Just another FAG & Ill start working on Just another FAG & Ill start working on the new project straight away.”the new project straight away.”

““I don’t know where to start…” I don’t know where to start…” Etc.Etc. Question: What’s your favorite Question: What’s your favorite

procrastination tactic?procrastination tactic?

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Why do we Why do we Procrastinate?Procrastinate?

Poor time management, often associated with Poor time management, often associated with a distorted sense of the time available.a distorted sense of the time available.

An inability to prioritize An inability to prioritize Overload of tasks at a specific time Overload of tasks at a specific time Anxiety about the task, so time is spent Anxiety about the task, so time is spent

worrying rather than doing worrying rather than doing Difficulty concentrating Difficulty concentrating Not knowing what is required Not knowing what is required Feeling overwhelmed by the task (s) Feeling overwhelmed by the task (s) Concern about failing or not meeting your own Concern about failing or not meeting your own

standards standards

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Fear of success and its possible Fear of success and its possible consequences consequences

Perfectionism, often associated with Perfectionism, often associated with unrealistic standards unrealistic standards

Negative feelings - e.g. "I'm stupid", "nothing Negative feelings - e.g. "I'm stupid", "nothing ever goes right for me" ever goes right for me"

Being bored by the task Being bored by the task Never having learned how to work or sort out Never having learned how to work or sort out

problems while at school or living at home problems while at school or living at home Avoidance of things which are disliked or Avoidance of things which are disliked or

difficult. difficult.

Why do we Why do we Procrastinate?Procrastinate?

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How to Beat How to Beat ProcrastinationProcrastination

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1. Recognize when you are 1. Recognize when you are ProcrastinatingProcrastinating

Become aware of your favorite Become aware of your favorite procrastinating tactics and learn to procrastinating tactics and learn to catch yourself as soon as you start to catch yourself as soon as you start to wander off.wander off.

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2. Break Inertia2. Break Inertia

Do small things to get yourself Do small things to get yourself started! ( e.g., write the first started! ( e.g., write the first sentence of your assignment/project, sentence of your assignment/project, make the first call to the Trainer make the first call to the Trainer etc). etc).

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3. Divide project into small 3. Divide project into small manageable piecesmanageable pieces

Take one step at a time. Make use of Take one step at a time. Make use of small chunks of time. Writing a few small chunks of time. Writing a few lines may inspire you to do more lines may inspire you to do more later.later.

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4. Set reachable sub goals 4. Set reachable sub goals that are specificthat are specific

Saying “ read 20 pages of Chapter 5 Saying “ read 20 pages of Chapter 5 by 8 pm” sounds better than saying by 8 pm” sounds better than saying do some studying later. This helps to do some studying later. This helps to gain a sense of accomplishment.gain a sense of accomplishment.

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5. Don’t sabotage 5. Don’t sabotage yourselfyourself

Set up your environment with as few Set up your environment with as few distractions as possible. Arrange distractions as possible. Arrange your work space the way you like it your work space the way you like it and work at times when you have and work at times when you have peak energy.peak energy.

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6. Reward yourself on non 6. Reward yourself on non procrastinating behavior.procrastinating behavior.

Give yourself rewards when you Give yourself rewards when you accomplish something. accomplish something.

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Enjoy your FREEDOMEnjoy your FREEDOM

When you completed a project you When you completed a project you were finding difficult, take time and were finding difficult, take time and feel how nice it is to have it over and feel how nice it is to have it over and done with. Have a party or done with. Have a party or something !!!something !!!

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TThank hank YYouou