Principals Management Development Programme

Principals Management Development Programme

JET KZN PMDP - Progress Report: April 2013

JET KZN PMDP Progress Report – April 2013

1. PMDP Objectives

• To rapidly upgrade the management skills of principals in selected

schools in KZN through a highly applied methodology

• To strengthen the working relationships between the three critical

layers in the functioning of a school (Circuit Manager; Principal &

SMT)

• To improve the support and coaching skills of Circuit Managers and

other DoE officials (where applicable)

• To develop sustainable professional learning communities

• To build a private/public funding and delivery model

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The Honorable MEC of KZN Education Mr. S. Mchunu


2. College Training & Coaching Methodology

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‘College Training’ On-Site Coaching

Cluster of principals at a

central venue and HODs with their 2 specific modules

24 Deliverablesfor Principals

9 Deliverables for HODs

One module per month

On a Saturday

Outputs

Signed Off byCoaches

One-on-onecoaching ofprincipal at

school

2 Hours per month

Weekdays

Modules:• Direction & Planning• Curriculum Management (P & HOD)• People Management (P & HOD)• School Governance• Resource Acquisition & Management• Financial Management


JET KZN PMDP Schools - 2012


3. Project Coverage/Scope

5

JET KZN PMDP SCOPE 2012

Year Schools School Types District

2012 5 Primary Ilembe (Stanger)

TOTAL 5


4.1 Modules Covered

6


Module Attended by Outputs

Direction & Planning Principals• SDP for the school• Service Commitment Charter• Safety Plan

Curriculum Management Principals• School & Curriculum Management Plan• Curriculum Management Tracker• Compliant Timetable

People Management Principals• SMT Development Plan• Staff Recognition Procedure • Reviewed Code of Ethics

School Governance Principals• SGB Improvement Plan• Learner Code of Conduct• Record of Learner & Educator Attendance

Resource Acquisition & Management

Principals

• LTSM & Non-LTSM Procurement Plan• School Grounds & Maintenance Plan• Updated Assets Register• Books Retrieval Policy• Risk Management Plan

Financial Management Principals• School Financial Policy• Draft budget for following year• Tracked monthly budget


4.2 Modules Covered

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Module Attendees Outputs

People Management HoDs

• The Agenda and minutes of at least 2 Departmental/Phase Meetings

conducted during the PMDP

• Records of 1 Staff Development Workshop which they facilitated. The records

are to include the workshop agenda, material used/content, as well as

attendance register

• A planned schedule of Educator Supervision for a Term

• Signed copies of completed supervision documents for 2 educators. For each

educator supervision, using the template provided, report on (1) Planning,

Preparation & Presentation; (2) Written Work, and (3) Record Books

• Counselling Records for 1 team member

Curriculum Management HoDs

• Completed HOD’s Curriculum Management Tracker for one term, for the

primary/specialist subject the HOD is supervising

• A Phase/Departmental Annual Teaching Plan for 2 Grades

• A Phase/Departmental assessment plan aligned to CAPS for 2 Grades

• A completed Statistical and Diagnostic Analysis of examination results using

the provided tool, along with proof of the remediation actions taken


5. Workshop Attendance

8


6. Course Evaluation by Participants

9


Participants’ Comments


7. Participant Comments

• “The coaching sessions were a close and safe environment where schools shared

their specific challenges and the coach was able to relate and address these

individually – ‘someone coming to the school to listen and support & not judge you’”

• “It improved our teamwork”

• “as SMTs, we managed to discuss and arrive at a shared vision with the key

stakeholders of the school”

• “the programme improved our clarity on roles and responsibilities as well

accountability as members of management”

• “ability to measure, track and record different types of information (attendance &

curriculum activity)”

• “the workshops and the manner (methodology & approach) in which they brought

sharing of best practices and solution sharing with colleagues from other schools”

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Measures for improvement


8. Project Measures

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PRINCIPALS/ WARD MANAGERS Target Actual SCHOOLS Target Actual

Principals capability - % accredited 80% 100%Grade 3 assessment results - Average annual improvement: Li teracy 5% 7.25%

HODs' capability - % accredited 80% 100% Numeracy 5% 13.0%

Circuit Managers (involvement still to be clarified) 60% Follow upGrade 6 assessment results - Average annual improvement: Engl i sh 5% 15.4%

STAKEHOLDERS Maths 5% -8.40%

Effective SGBs - % meetings/minutes (1/quarter) 80% 100% Educator attendance - % annual ised 90% 97%Effective SMTs - % meetings/minutes (1/month) 80% 100% Learner attendance - % annual ised 90% 96%

SUSTAINABILITYCurriculum Tracking system established and used after 1 year 80% Follow up

PROJECT (INTERVENTION)

Project effectiveness - % timeframes met 100% 100%

- % cost to budget 100% 100%

Training attendance - % participants at workshops 80% 94%

Participant evaluations - % good/excellent 80% 100%


9. Acknowledgements

Our greatest gratitude as a Consortium goes to:

•JET KZN Coordinator for efficiency in organising all logistics

•JET GP Office for ensuring visibility at sessions and supporting by raising pertinent

issues to improve the outcomes

•Funders who made it all possible but also maintained visibility

•Most importantly the participants, for investing the time and allowing us to take them on

this journey, amongst all their day-to-day responsibilities under pressurised time-frames

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Principals Management Development Programme

Documents

jet kzn pmdp scope

jet kzn pmdp schools

pmdp objectivesto

pmdp summary rating

honorable mec of kzn

workshop agenda

workshop attendance

staff development workshop