Projects IN Controlled Environments(PRINCE2) An Overview of Cabinet Office’s Best Practice Methodology in Project Management Paradigm Consulting Group (PCGI) Best Practice Presentation - Sep 18, 2014 Presenters: Ashley Smidt, Thomas Coats, Lyle Knobbe
The Paradigm Consulting Group (PCGI) is an internationally accredited consulting organization specializing in project management and business analysis.
This presentation is the first in a series that will provide an overview to project management concepts and internationally accepted best practices in the field project management
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Projects IN Controlled Environments(PRINCE2)
An Overview of Cabinet Office’sBest Practice Methodology in
Project Management
Paradigm Consulting Group (PCGI)
Best Practice Presentation - Sep 18, 2014Presenters: Ashley Smidt, Thomas Coats, Lyle Knobbe
1 Continued Business Justification 2 Learn from Experience
• Justifiable reason to start project – cost, risk, benefit
• Justification must remain valid throughout (even if changes are made)
• Business Case – desirable, viable, achievable
• Documented and approved in ‘Starting up a Project’
• Reviewed and refined by Project Board in ‘Initiating a Project’ & all stage boundaries
• If project can no longer be justified, project should be stopped
• In ‘Closing a Project’, assess results of project vs. expected benefits in Business Case
• Projects are unique and involve temporary teams
• Temporary teams may not have experienced this type of project
• ‘Starting Up a Project’: review previous/ similar projects –document lessons in ‘Daily Log’
• ‘Initiating a Project’: create ‘Lessons Log’– repository of lessons
• ‘Closing a Project’: create ‘Lessons Report’ – lessons that can be applied to future projects
• Lessons Report: What went well, badly, recommendations, events that caused deviations, how much effort used to create products, stats on issues and risks ...
• People Part - Organization Chapter• Project teams: different priorities, objectives,
interests• Corporate Mgmt: commissions project,
identifies the Executive, defines tolerances, quality assurance
• Project Board = ‘Directing’• Primary stakeholders:• ‘Business’ investment = value for money• ‘Users’ gain intended benefits• ‘Suppliers’ deliver quality products• Overall direction of project: approves major
• Minimum 2 stages: project initiation, closing a project
• Control points (stage boundaries) at major intervals
• Each end stage: review current stage, approve next Stage Plan, review updated Project Plan, update Benefit Review Plan, is Business Case still justifiable, acceptability of risks, decision whether to proceed
• High level Project Plan + detailed Stage Plan (current stage) –breaking the project into chunks for manageability
• Corporate Management defines project tolerances against 6 objectives– limits of delegated authority– Time, Cost, Quality, Scope, Risk,
Benefit
• Set controls so that if tolerances are forecast to be exceeded, they are immediately referred up to next management layer for decision on how to proceed
• Efficient use of Sr. Mgmt time without removing their control
6 Focus on Products 7 Tailor to Suit the Project Environment• Quality Chapter
• Begin with the end in mind
• Output oriented not activity oriented
• Agree upon and define products (scope) prior to undertaking activities to produce them
• Identify/ Define all project products: Product Descriptions
• Product Descriptions: purpose, composition, derivation, format, quality criteria and quality method. This provides means to determine resource requirements, activity schedules..
• Track quality methods – quality control (quality register)
• PRINCE2 is a universal project management method
• Ensure the project management method relates to project environment
• Ensure project controls are based on the project’s scale, complexity, importance, capability and risk
• Project Initiation Document (PID) created in ‘Initiating a Project’ should state how the PRINCE2 method is being tailored for that project
• How much/ how little of the methodology do you need?
• Ashley’s experience spans through account management, sales, marketing, business development and customer relationship management in the IT industry. Her exceptional ability to understand customer initiatives and provide solutions to meet their goals and objectives has enabled her to act in diverse roles: Business Analyst, Project Advisor and Business Development.
• Thomas is a business analyst with over 25 years of business and IT project experience with a passion for ensuring IT solutions address underlying business issues and problems. Over the course of his career he has honed his skill set and wide ranging experience in diverse roles: business analyst, project manager, organizational change management consultant, and financial analyst.
• Lyle is a senior consultant in program and project management, with a proven track record of successfully managing many corporate wide technical, application and business process projects. He has strong leadership skills, this enables him to establish high performing project teams. Lyle was one of 46 founding members of the PMI South Saskatchewan Chapter and remains active member today.
Paradigm Consulting Group (PCGI)–Accredited Consulting Organization
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• How can this benefit you?
– ACOs have exclusive access to assess organizations using the P3M3 Assessment Tool for:
• Portfolio, Program & Project Management Maturity Model (P3M3 ®)
• PRINCE2® Maturity Model
– An assessment will benchmark your program, project and risk management processes and will get you on the right course to ensure the full value of the project is achieved AND sustained.
– An assessment is invaluable whether you are:• in the early planning stages of a new initiative, or
• struggling in the latter stages of an implementation
Paradigm Consulting Group (PCGI) Cabinet Office Experience
• We have consultants with the following Cabinet Office certifications.
– PRINCE2® (Project Management)
– MSP® (Programme Management)
– MOP® (Portfolio Management)
– P3O® (Project, Programme, and Portfolio Offices)
– M_o_R® (Risk Management)
• We value and encourage continuing learning and certifications, we can proudly state that we have most PRINCE2® practitioners than any other organization in Canada!
Paradigm Consulting Group (PCGI) Cabinet Office Training Opportunities
• Paradigm partners with an accredited training organization (Advantage Learning) to offer accredited training in PRINCE2®, MSP®, P3O®, M_o_R®and MOP®, as well as Agile Project Management.
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• Our trainers have years of real life project and programme management experience.
• We offer a small class format to verify participants understanding of the content and progress prior to the course exams.
• All courses are independent of each other and there are no prerequisites for any class.