1 PRINCE2 ® : 2009 Project Management Method Introduction & Benefits Štefan Ondek Managing Partner, PRINCE2 Approved Trainer POTIFOB – Projects On Time In Full On Budget [email protected], www.potifob.com © 2010-2012 POTIFOB. PRINCE2® is a Registered Trade Mark and a Registered Community Trade Mark of the Cabinet Office in the UK and other countries, and is registered in the U.S. Patent and Trademark Office. The Swirl logo™ is a Trade Mark of the Cabinet Office. M_o_R®, ITIL®, MSP® and P3O® are Registered Trade Marks of the Cabinet Office.
Prince2 2009 & its benefits
May 12, 2015
Prince2 2009 Project Management Standard & its benefits.
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PRINCE2®: 2009 Project Management Method Introduction & Benefits
Štefan OndekManaging Partner, PRINCE2 Approved TrainerPOTIFOB – Projects On Time In Full On [email protected], www.potifob.com
© 2010-2012 POTIFOB. PRINCE2® is a Registered Trade Mark and a Registered Community Trade Mark of the Cabinet Office in the UK and other countries, and is registered in the U.S. Patent and Trademark Office. The Swirl logo™ is a Trade Mark of the Cabinet Office. M_o_R®, ITIL®, MSP® and P3O® are Registered Trade Marks of the Cabinet Office.
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Štefan Ondek• PRINCE2® Approved Trainer & Registered Practitioner• MSP® & P3O® Registered Practitioner, PMI PMP®,
IPMA B+, TOCICO Certificate of Achievement• Managing Partner of POTIFOB, an international group
of project management training & consulting companies• Board Member of the Slovak Project Management
Association
Speaker Introduction
©Crown Copyright 2009 Reproduced under licence from Cabinet Office.
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• What is PRINCE2• What is its position• What are its benefits• How does it look like
Let’s start with…
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PRINCE2 Introduction
PRojects
IN
Controlled
Environments
©Crown Copyright 2009 Reproduced under licence from Cabinet Office.
Often cited as the world’s most largelyused project management method!
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CO – Cabinet Office Standards Family
Portfolio, Programme and
Project Management
Maturity Model (P3M3™)
PRINCE2™ (project)
MSP™ (programme)
PRINCE2™ Maturity Model
(P2MM)
Models Guides
Common Glossary
Portfolio Guide (PfM)
Portfolio, Programme and Project
Office (P3O™)
Gateway® M_o_R®
Refresh pending
ITIL
©Crown Copyright 2009 Reproduced under licence from Cabinet Office.
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• CO is a UK government agency. Amongst its goals is delivery of projects to time, quality and cost, realising benefits.• CO standards include PRINCE2, MSP, P3O, M_o_R, ITIL etc.• CO’s project management standard – PRINCE2 (PRojects In Controlled Environments
version 2), originally developed for public administration, has become increasingly popular also in the commercial sphere and is now the de facto standard for project management in the UK. Its use has spread beyond the UK to more than 50 other countries.
• Current version of PRINCE2 standard is the “PRINCE2 Manual - Managing Successful projects with PRINCE2, 2009 edition”, released on 16.6.2009.
• The certification body for PRINCE2 is the APM Group (APMG).• Accreditation is governed by the passing of two exams – the Foundation &
Practitioner.• A number of accredited training organisations – ATOs offer courses, most of which
also include exam entry in the fee.• All certified ones gain one year free access to the knowledge pool of the PRINCE2
user community – www.pm4success.com
Cabinet Office (CO) & PRINCE2 Profile
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• Embodies established and proven best practice• Can be applied to any type of project• Non-proprietary• Provides a common vocabulary• Explicit recognition of project roles & responsibilities• Is product focussed• Plans that meet the needs of different levels of
management• Based on management by exception• Participants focus on the viability of the project• The 2009 refresh makes PRINCE2 the most up-to-date
project management standard
PRINCE2 Benefits
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• PRINCE2 launched in 1996 & evolved over time• Last previous version was from 2005• Refresh project started in November 2006• Main desired outcomes of the refresh:
• Reflect evolution in project management• Make PRINCE2 more accessible/ less bureaucratic• An enhanced qualifications scheme
• New PRINCE2 version launched on 16.6.2009• Qualification according to it launched on 6.7.2009• Transition period ended on 1.1.2010• Now, the PRINCE2: 2009 version is the only valid one
PRINCE2: 2009 Background
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The Four Integrated Perspectives of The PRINCE2 Method
• Principles• Themes• Processes• Tailoring
PRINCE2
©Crown Copyright 2009 Reproduced under licence from Cabinet Office.
PROJECT ENVIRONMENT
PRINCE2 PROCESSES
PRINCE2 THEMES
PRINCE2 PRINCIPLES
Progress Business Case
Organization
Quality
Risks
Change
Plans
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PRINCE2: 2009 Principles
Continued business justification
A PRINCE2 project has continued business justification
Learn from experience PRINCE2 project teams learn from previous experience (lessons are sought, recorded and acted upon throughout the life of the project)
Defined roles & responsibilities A PRINCE2 project has defined and agreed roles and responsibilities with an organization structure that engages the business, user and supplier stakeholder interests
Manage by stages A PRINCE2 project is planned, monitored and controlled on a stage-by-stage basis
Manage by exception A PRINCE2 project has defined tolerances for each project objective to establish limits of delegated authority
Focus on products A PRINCE2 project focuses on the definition and delivery of products, in particular their quality requirements
Tailor to suit the project environment
PRINCE2 is tailored to suit the project’s environment, size, complexity, importance, capability and risk
© Crown copyright 2009. Reproduced under licence fromCabinet Office.
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PRINCE2 Themes
Business Case
Establish mechanisms to judge whether the project is (and remains) desirable, viable and achievable as a means to support decision-making in its (continued) investment.
Why?
Organization Define and establish the project’s structure of accountability and responsibilities.
Who?
Quality Define and implement the means by which the project will create and verify products that are fit-for-purpose.
What?
Plans Facilitate communication and control by defining the means of delivering the products
How? How much?
When?
Risk Identify, assess and control uncertainty and, as a result, improve the ability of the project to succeed.
What if?
Change Identify, assess and control any potential and approved changes to baselines.
What’s the impact
Progress Establish mechanisms to monitor and compare actual achievements against those planned in order to provide a forecast for the project objectives, including its continued viability.
Where are we now?
Where are we going?
© Crown copyright 2009. Reproduced under licence from Cabinet Office.
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PRINCE2 Process Model
© Crown copyright 2009. Reproduced under licence from Cabinet Office.
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PRINCE2 versus Body of Knowledge (e.g. PMI)
©Crown Copyright 2009 Reproduced under licence from Cabinet Office.
PRINCE2 Body of Knowledge
A project management method. A broad collection of ‘good practices’ for project management.
Prescriptive. Non-prescriptive.
An integrated set of processes and themes (they are not isolated silos that can be selectively applied).
Each topic area can be referred to in isolation of others.
Covers all project management roles. Targeted at Project Managers.
Does not cover interpersonal skills. Covers interpersonal skills.
References techniques Describes techniques
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• The differences between PRINCE2 (a method) and a BoK make them highly complementary.
• PRINCE2 provides a framework of what needs to be done, by who and when.
• The BoK provides a range of techniques of how those things can be done.
• Tailoring PRINCE2 if the organization is aligned to any particular BoK (e.g. the Project Management Institute – PMI Project Management Body of Knowledge Guide – PMBOK and its superstructure standards) should include:
• Agreeing a single set of terms to apply. For example, in the Project Management Institute’s Body of Knowledge the Project Sponsor is equivalent to PRINCE2’s Executive
• Aligning PRINCE2’s management products with any management products recommended by the BoK. For example, the Project Charter in PMBOK is equivalent to PRINCE2’s Project Brief.
PRINCE2 versus Body of Knowledge (e.g. PMI)
Based on OGC PRINCE2™ material, unless otherwise stated.
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Tailoring PRINCE2
• Embedding: Done by the organization to adopt PRINCE2
• Tailoring: Done by the project management team to adapt the method to the context of the specific project
© Crown copyright 2009. Reproduced under licence from Cabinet Office.
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Tailoring PRINCE2
• Applying the principles (NOT tailored)• Adapting the themes• Applying the organisation’s terms and language• Adapting the management products• Adapting the roles• Adapting the processes
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Summary of Practical Benefitsof PRINCE2: 2009
• Non-proprietary • everybody is allowed to manage projects by PRINCE2
• Consistency & clearance• Clear process model and definition of roles & responsibilities
• Focus on business• Attention to & constant checking against the business case• Number of processes & management products reduced to
necessary minimum• Clear standards & tailorability
• Clear definitions what is tailorable & what not• High quality training & certification systems
• Comprehensive training accreditation system covering training materials, trainers & training organisations
• Global certification of project management staff
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• Why should I care?• There must be some difficulties with
implementing PRINCE2 – what are they• Where can I learn PRINCE2: 2009• What is that PRINCE2 certification about• Where can I get help with implementing
PRINCE2: 2009
Looks all nice, but…
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PRINCE2 Certification Levels
Certificate Target Group Eligibility Requirements Examination
PRINCE2 Practitioner
Valid for 5 years
Project Managers •Foundation certificate•Project management experience recommended
•9 objective test questions, with a scenario background•Each of the 9 questions is worth 12 marks•An overall score of 55%+ is required to pass•2,5 hour duration, for non native speakers + 40 minutes•Open-book examination – only the PRINCE2 Manual is allowed
PRINCE2 Foundation
Unlimited validity
Project ManagersTeam Managers,Project Team MembersProject Support staffLine Managers
•No formal requirements •Multiple-choice •75 questions - just 70 scored•35+ correct answers are required to pass•1 hour duration for non native speakers + 15 minutes•Closed-book
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POTIFOB Services In PRINCE2 & Related Areas
• Accredited PRINCE2 training courses• PRINCE2: 2009 Foundation certification courses (3 days)• PRINCE2: 2009 Practitioner certification courses (2 days)• combined PRINCE2 Foundation + Practitioner certification courses • “Introduction To PRINCE2” courses • PRINCE2: 2009 Bridge courses
• Accredited MSP, P3O & M_o_R training incl. certification• PMI & IPMA training courses from Basics to PMP/ CAPM/ IPMA level B-D certification preparation• Project management consulting & coaching with focus on PRINCE2, PMI & Critical Chain implementations
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Why POTIFOB?
•We are the only provider worldwide able to deliver accredited PRINCE2 training in English, German, Dutch, Slovak & Czech.• Our PRINCE2 courses are carried out in partnership with the Accredited Training Organisation (ATO) Stichting Partners in Business, what enables us to draw from experience gained by delivering project management training to over 10 000 project management professionals from more than 20 countries as of June 2012.•Our quality guarantee: If you adhere to all trainer's instructions, participate in the whole course and in spite of that do not pass the PRINCE2 Foundation exam, you can repeat the PRINCE2 Foundation course with us once more for free. You pay just there-exam fee (150 € as of end January 2010).• Our best price guarantee: if you get a better offer for an accredited PRINCE2: 2009 course in the same location & time period elsewhere, just show it to us & we'll beat it.
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Your Questions?
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Stefan Ondek, Managing PartnerPRINCE2 Approved Trainer
E-mail: [email protected]: stefan.ondek
Tel. CEE Office:+421-2-4524 1000Tel. UK Office: +44-20-719 33 840
www.potifob.sk, www.potifob.com
Thank you for your time & attention!
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