Prince 2 - ppt.ppt

An overview of PRINCE 2

IntroductionA project should be driven by its business case.

PRINCE 2 is product based.

Structure of the PRINCE 2 MethodProcess

Components

Techniques

ComponentsBusiness caseOrganizationPlansControlsA project is split into stagesManagementQualityConfiguration ManagementChange control

The ProcessesDirecting a project (DP)Starting up a project (SU)Initiating a project (IP)Controlling a stage (CS)Managing product delivery (MP)Managing stage boundaries (SB)Closing a project (CP)Planning (PL)

Starting Up a Project

Starting up a projectWhat does the process do? Why?Receives a project mandate, and confirmsCreates a Daily log, appoints the project management team.Identifies types of solutions and costumers expectationsEnter on daily log any risks already known or discovered in this processPlans the initiation stage- to establish the parameters of the project and people who are responsible of each part of it.

Starting up a projectAppoint the Executive and Project Manager

Capture previous Lesson

Starting up a projectDesign and appoint the project management team

Prepare the outline business case

Starting up a projectSelect the Project approach and assemble the project brief

Plan the Initiation Stages

Initiating a project

Initiating a projectIP 1. Planning project quality

IP 2. Planning a project

IP 3. Refining the business case and risks

Initiating a projectIP 4. Setting up project controls

IP 5. Setting up project files

IP 6. Assembling a project Initiation Document [PID]

Directing a Project (DP)

Directing a Project (DP)All activities are the responsibility of the project board. Production of many of the products will be delegated

Corporate or programme managementSU Starting Up a ProjectCPClosing a ProjectSB Managing Stage BoundariesCSControlling a StageIP Initiating a ProjectDPDirecting a ProjectStart-up notificationDataFollow-On Actions Lessons Learned Report Post Project Review PlanEnd Project Report Lessons Learned Report Follow-On Actions Post-Project PlanReports Advice RequestsAuthorization to proceedEnd Stage Report PlanProject Organization structurePIDAuthorization to proceedInitiation Stage PlanProject Brief

What does the Process Do?Authorizes project initiationAuthorizes the project Provides liaison with corporate/programme managementAdvises the Project Manager of any external business events which might impact the project.Approves the Stages PlansApproves stage closureDecides on any changes to approved products Approves any Exceptions PlansGives ad hoc advice and direction throughout the projectSafeguards the interests of the costumer and the supplierApproves the project closure.

AUTHORIZE INITIATION

AUTHORIZE THE PROJECT

AUTHORIZE A STAGE OR EXCEPTION PLAN

GIVE AD HOC DIRECTION

AUTHORIZE PROJECT CLOSURE

Controlling a stage

Manages the stage from stage approval to completion

Control and monitor the stage of the production

CS1-Authorizing work packageWhat does the sub-process do? Allocates work to be done Any work handed out is accompanied by measurements Agreement has been reached on the reasonablenessWhy?The project manager should knows what those working on project are doing.How? Ensure a product description for the work to be done and complete. Make up and discuss the work package.

CS1-Authorizing work package(continue)

How?Assess risks or problems and modify the work package and risk log.

Ensure that enough resources and time have been allocated.

Record the agreement of the team manager in the work package.

Update the stage plan.

CS2-Assessing progress

What does the sub-process do?Gather information to update the stage plan to reflect actual progress,effort expended and quality.Why?In order to control the stage and make sensible decisions.How? Collect checkpoint reports, stage plan progress information Obtain estimates on time Check resources and feedback. Update stage plan Note potential or real problems

CS3-Capturing project issuesWhat does the sub-process do? Captures, logs and categorizes new project issues.

Why?At any time during the project a problem may occur. There must be capture issues. And presented for the appropriate decision and response.How? Ensures that all possible sources of issues are being monitored. New issues are entered on the issue log.

CS4-Examining project issuesWhat does the sub-process do? Analyses each new project issue Reviews each open project issue Reviews all open project issuesWhy?There should be examined for impact and the appropriate body for any extra information and decision identifiedHow? Assemble information Carry out impact analysis Update risk log and issue log Assess project issue or its resolution Prepare a recommended

CS5-Reviewing stage statueWhat does the sub-process do?regular stage status; begin; corrective; report

Why?Avoid potential problem to influence the work

How?Review processReview expenditure (money, resource)Review the impact about the project planAssess whether stage and project will remainCheck business caseCheck change status of riskCheck whether change external to impact the project

CS6-Reporting highlightsWhat does the sub-process do?Produces highlight reports for the project board

Why?The project board and stakeholders need to know the process and through the meeting and report to control the project

How?Collate information to make the last highlight reportIdentify significant stage plan revision the last reportFind out any current or potential risks to the business caseAssess and log any potential problems which for project board attentionIdentify any change to other risksReport a summary of the information to project board

CS7-Taking corrective actionWhat does the sub-process do?Limit the tolerance margins, remedy the problem

Why?Away from stage plan control, fail

How?Get necessary advise to corrective actionsCreate new work to corrective actions

CS8-Escalating project issuesWhat does the sub-process do?Authority limit, advise for the project board

Why?Overall control by the project board, project manager need to bring the immediate attention if that out of limit, forecast to drive the plan

How?Analysis of the deviationRecovery optionsSelect a recommendationMake out an exception report, detail the problem

CS9-Receive completed work packageWhat does the sub-process do?Record the completion and return of approved work package

Why?Record the overall process of the approved team or individual

How?Check the deliveryConfirmation qualityCheck accept statusEnsure the deliveryAppraisal informationCompletion to update the stage plan

Managing Product Delivery

Accepting a work package

Excuting a work package

Delivering a work package

Managing stage boundaries

Managing stage boundariesPlanning a stageUpdating a project planUpdating a project business caseUpdating the risk log Reporting stage endProducing an exception plan

Planning a stageWhat does the sub-process do ?Why ?How ? 1. check the project 2. check the issue log 3. use the common planning 4.

Updating a project planWhat does the sub-process do ?Why ?How ? 1. Ensure the current stage2. Create a new version 3. Update the new version4. Update the project5. .

Updating a project business caseWhat does the sub-process do?Why ?How ?1. Create a new version 2. Review the expected costs3. Review the financial benefits4. Review the reasons in the business case5. .

Updating the risk logWhat does the sub-process do?Why ? How?1. Ensure the risk log2. Ensure any risks identified3. Assess all open risks4. Decide if the next stage plan5.

Reporting stage endWhat does the sub-process do?Why ?How ?1. Report on the actual costs 2. Report on the impact3. Report on the status4. Report on the extent 5. .

Producing an exception planWhat does the sub-process do ?Why ?How ?1. An exception plan has exactly the same format as a stage plan.2. An exception covers the time from the present moment to the end of the plan that is to be replaced.

Closing a project(CP)

Decommissioning the projectCheck all the issues have been deal withThe agreement of customers in acceptance criteriaEnsure that all products have been completed and acceptedEnsure that who will be responsible for maintenance and support of the products are ready to acceptComplete and archive the project files

Identifying follow on actionsCheck all suggestions and omissions to improve the product and put these on the follow-on action recommendationsEnsure that the omissions and suggestions are recorded as follow-on action recommendationsCheck the issues log for any issues which were not completed Check the risk log for any risks that may affect in the product in its operational lifeIdentify when measurement can be made and prepare a plan to carry out that measurement

Project evaluation reviewWrite the end project reportComplete the lessons learned report from the followingRecord useful comments in risk log, issue log and quality log

Planning (PL)

PL1Designing a planPL2Defining and analysing productsSU6 Planning an initiation stageIP2 Planning a projectSB1 Planning a stageSB6 Producing an exception planMP1 Accepting a work packagePL3Identify activities& dependenciesPL4EstimatingPL5SchedulingPL6AnalysingrisksPL7Completinga planDP4Giving ad hocdirectionCompleted planResource availabilityProduct ChecklistFigure 10 Top-level diagram

What does the process do?Defines the of plan needed for the project Decides what planning tools and estimating methods will be used Indentifies the products whose deliver has to be planed Identifies the activities needs to deliver those products and the dependencies between them. Estimates the effort needed for each activity Allocates the activities to resources and schedules the activities against a time frame Analyses the risks inherent in the plan Adds explanatory text to the final plan

Planning (PL)PL1 Designing a PlanPL2 Defining and Analysing ProductsPL3 Identifying Activities & Dependencies PL4 EstimatingPL5 SchedulingPL6 Analysing RisksPL7 Completing a Plan

Process 4: PLANNINGDesigninga PlanProductsDefinitionActivities &DependenciesEstimationSchedulingAnalysis ofRisksDIRECTING A PROJECTCompletingthe Plan

Scheduling All the activities are put together in a schedule, showing when these activities will be done and by what

Analysing risksCheck any risks in planKnow how they effect on plan

Completing a planAdd text to explain the plan

Conclusion

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These processes that help to control project.Using these processes should tend to the needs of project.

Thanks for listening