President & Vice President Roles and Responsibilities Robin Fenton, SCTE Director Chapter Support.

President & Vice PresidentRoles and Responsibilities

Robin Fenton, SCTE

Director Chapter Support

Roles & Responsibilities

• Ensures Chapter Bylaw & Compliance

• Oversee Officers & Committee Chairs

• Goal Setting (Strategic Planning)

Maintains the Operations of the Chapter

Ensures that the chapter is abiding by their bylaws and SCTE Headquarter Guidelines.

Bylaws

All compliance requirements are taken directly from the bylaws.

For example:

How many officers are allowed?

Are all board members SCTE members?

When do we hold elections?

When do we hold meetings?

Elections

• Hold Yearly • Vote half of board• Every Board Member gets a two year term• Unlimited re-elections

• Nominating Committee• Per Bylaws• Must have one board member• Responsible for

• Gathering Nominations• Reviewing & recommending nominees• Coordinating Ballot• Tallying & Presenting Results (keeping individual decisions

confidential).

Elections

• Request Nominations• Send to entire membership• Answer the questions

• Why they should be a board member?• What is the benefit?• What is in it for them?

• Encourage individuals you would like to see on the board.

• Provide adequate time to reply (30 days)

Bylaws – Quick Overview

Article II – Purpose

Article III – Membership

Article IV – General Meetings• Notice of Meetings• Four, usually per quarter• 30 hours per year of technical training• Financial reporting requirements• Notices and reports to SCTE headquarters• Certification programs made available

Bylaws – Quick Overview (cont.)

Article V – Board• Board Elections and details

Article VI – Officers of the Board• Board Officer Elections and details• Duties of Officers

Article VII – Committees• HINT: Appoint committees to handle various

issues that the Board needs help to administer (but not delegate away responsibility!)

Chapter Bylaw Compliance

Compliance Requirements (see handout)

What happens if non-compliant?

Conditional Status is a status to identify and help chapters that are having a hard time meeting the compliance requirements. The goal is to have the entire Society operating at peak performance.

Oversee Officers & Board Members

Delegate

Every chapter leader is responsible for the success or failure of a chapter. Therefore, teamwork is a must!

Characteristics of Effective Teamwork

• Clear purpose• Informality• Participation• Listening• Civilized disagreement• Consensus decisions• Open communication

• Clear roles and work assignments

• Shared leadership• External relations• Style diversity• Self-assessment

Problems typically experienced by team members

• Teams try to do too much too soon.• Conflicts over differences in work styles (and/or

personality conflicts).• Too much emphasis on results, not enough on

team processes and group dynamics.• Unanticipated obstacle causes team to give up.• Resistance to doing things differently.• Lack of trust

Running Effective Meetings

• Focus on decision-making• Hold meetings at suitable site and time• Focus on the mission• Let board members learn from each other• Have a good time!

Strategic Planning

• Create a Vision• Brainstorm/Strategic Planning

• Go Beyond Date Setting• Mission

• What is your chapters mission? Who knows your chapters mission?

• Long Term & Short Term Goals• At a minimum think 2 years out.

Recognize Accomplishments

Communicating expectations

Thank you notes, gifts of appreciation

Be Proud of Your Chapter & Your Chapter Board Members!

Have Fun!