Affordable Care Act (PPACA) Monitoring Tool Session 355 Part II Technical Notes created by Duane Percox Presenters Stephanie Gunderson, El Dorado COE Sherry Lack, Sacramento COE
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Presenters Stephanie Gunderson, El Dorado COE Sherry Lack, Sacramento COE.
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Slide 1
Presenters Stephanie Gunderson, El Dorado COE Sherry Lack,
Sacramento COE
Slide 2
ACA Class is a four (4) digit value, logically treated as a two
(2) digit major-class followed by a two (2) digit sub-class. The
class is maintained on the W4 screen. Each employee can be assigned
up to three (3) ACA class values: Current their current class
assignment Previous their class assignment in the prior measurement
/ stability period Model their class for modeling / evaluation
purposes when you dont want to disturb Current / Previous 2
Slide 3
The ACA Class values are stored in these fields in the
M-PAYROLL-MASTER table of PERPAY: Current: MTD-HDG (1);
PPM-MTD-HOURS Previous: MTD-HDG (2); PPM-MTD-DAYS Model: MTD-HDG
(3); PPM-MTD-GROSS W4 Screen of Employee Maintenance has these
fields exposed (1.41.4) GS41D Server update needed to save data
3
Slide 4
A new tool has been developed called ACAI10 which can update
the ACA Class values in M- PAYROLL-MASTER table of PERPAY. The goal
is to add this logic to QCC/Payroll Data Import, but now it is a
standalone utility The input file format is defined on the next
screen 4
Slide 5
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Slide 7
7 This is EDCOEs initial pass at defining the ACA Classes. The
reason that we are defining classes for those who have benefitsis
that maybe we will need to monitor them in the future. Our Major
Class values are defined to help us know the # of hours/day for
that group of people. Defining the launch screen requires that we
give an hours/day by each major class.
Slide 8
8 I am told that eventually the ACA Classes will be defined in
a Master file, and the name of the class will display to the right
of the ACA Class code on the W4 screen.
Slide 9
9 Keyboard shortcut to get to the ACA Class current field is
Ctrl+8 if manually entering classes..
Slide 10
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Slide 12
12 This tab allows the end user to define the District, Date
Paid range, Include Terminated, Up to 10 ACA Class Ranges, &
Select which class assignment to use. Filtering options also
available, similar to those on the Retro Analysis Report.
Slide 13
13 This tab allows the end user to select by SSN/Ext Ref #,
Account masking & field range account selections. Accounts are
not a part of the output, but some of the contributing partners
wanted to be able to have the option to select/filter by
account.
Slide 14
14 This tab allows the end user to define the Threshold Hours
to flag on the printed report. Any employees total hours that
exceed that threshold within a single month period will be flagged
(*).
Slide 15
15 This tab allows the end user to define rules on how to
handle pay history that is paid Daily or Lump. Each Major Class
(first two digits of the ACA Class) can have a value entered for
Hours/Day will be used to convert Daily Units to Hourly Units.
Slide 16
16 This Lump Rule can be blank, or use an Existing Lump Rule.
These are currently defined by QSS. If blank, no Lump conversion
will take place. If 01 is entered, and the pay line has a position
assigned to it, the software will convert based on the position
paid Monthly use position E-FTE * 173.33. If the position is Yearly
(annual) then use (Day/Yr * Hr/Day) / Month/Yr to calculate the
units per month. If there is NO position information associated
with the pay line, then convert to 173.33.
Slide 17
17 Lump Rule 02 will use the Pay Schedules Hours if defined in
the Pay Schedule Master File. EDCOE does not populate that field as
seen below.
Slide 18
18 The Report selection area of the screen allows you to select
the type(s) of reports that you want to generate. A check mark in
the select box will indicate you want the report. You can give the
report a Report Title, and can define a 3 character CSV File name
to uniquely identify the file in the district PDL area. The CSV
Description is meant for tracking it, but isnt used yet.
Slide 19
19 In the Employee Maintenance Module, the ACA Class has been
added to the Employee Advanced Search Payroll Tab.
Slide 20
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Slide 21
The ACA100 report is the detail report and optional csv file.
This report is similar to the layout in the CSR. The ACA120 report
is an employee class assignment report which sort employees by ACA
class. You can run ACA120 without running ACA100 and ACA120 also
produces an optional CSV file. There is another job menu entry
under design which is for ACA200 which is a matrix of counts with
the row being the major ACA class (digits 1-2) and the column being
the ACA sub-class (digits 3-4) with the columns allowing for ranges
and labeling. For example, you could report ACA classes such that
01000119, 0120-0129, 0130-0139 ACA class values would be
represented as a row of counts for the Major class of 01 with three
(3) columns of counts for the sub-class ranges of 01-19, 20-29, and
30-39. Because this job menu requires new module and menu items it
cant be installed until the next official GS 41D release (2/28/14)
where SYSCTL updates are applied. 21
Slide 22
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Slide 24
24 Subtotaling by period end date. If it is greater than the
threshold value defined by the end user, have an indicator (**)
since it cannot be a color.
Slide 25
25 Timeline for release of monitoring tool?? Currently in Beta
development and not entirely functional.