Presented by The New Jersey Department of Education Office of Special Education

State Performance Plan (SPP)State Performance Plan (SPP) Indicator #14 Indicator #14

Post School Outcomes StudyPost School Outcomes StudyCohort II: 2011-2012 ExitersCohort II: 2011-2012 Exiters

Technical Assistance Session #1Technical Assistance Session #1

Presented byPresented by

The New Jersey Department of The New Jersey Department of Education Education

Office of Special EducationOffice of Special Education

AgendaAgenda Overview of Post School Outcomes Overview of Post School Outcomes

StudyStudy Indicator #14 – Measurement and Indicator #14 – Measurement and

DefinitionsDefinitions Data Collection Protocol and ProcessData Collection Protocol and Process NJOSE SupportNJOSE Support Use of DataUse of Data

State Performance Plan: Indicator State Performance Plan: Indicator #14#14

Post School Outcomes StudyPost School Outcomes Study Federal requirementFederal requirement

Conduct a follow-up survey of students Conduct a follow-up survey of students with IEPs one year after they exit high with IEPs one year after they exit high school school

Report annuallyReport annually All districts must participateAll districts must participate Collect and report on student exiters Collect and report on student exiters

2011-2012 (Cohort II)2011-2012 (Cohort II)

Cohort IICohort II2011-2012 Student Exiters2011-2012 Student Exiters

GraduatedGraduated Reached maximum age Reached maximum age (Turned 21 by June 30(Turned 21 by June 30th)th) Moved & Moved & notnot known to be continuing known to be continuing Dropped out (Dropped out (age 14 or older during 2010-2011age 14 or older during 2010-2011))

Students expected to return, but didn’tStudents expected to return, but didn’t Students who dropped out during the yearStudents who dropped out during the year

2011-2012 Student Exiters2011-2012 Student Exiters Include all exiting students for whom Include all exiting students for whom

the district is responsible including the district is responsible including students served in:students served in:

Private schoolsPrivate schools Ed Services Commissions, Special Services Ed Services Commissions, Special Services

School DistrictsSchool Districts State operated programs (DYFS, DHS, JJC,)State operated programs (DYFS, DHS, JJC,)

Exiters do not includeExiters do not include Reenrolled studentsReenrolled students Transfer studentsTransfer students

District ResponsibilitiesDistrict ResponsibilitiesDo NowDo NowInform students prior to graduation that you will be in Inform students prior to graduation that you will be in

touch with them next year touch with them next year (See sample student (See sample student letter) letter)

To Do By To Do By September 30, 2013September 30, 2013Use the NJDOE approved PSO Survey Protocol to: Use the NJDOE approved PSO Survey Protocol to:

Record background information on Record background information on EVERYEVERY student student exiter with an IEP (from student records) (Part I).exiter with an IEP (from student records) (Part I).

Contact student exiters by phone or in personContact student exiters by phone or in person to find out if they have been engaged in further to find out if they have been engaged in further

education/training or some type of employment education/training or some type of employment during this past year (Part II).during this past year (Part II).

Sample Student LetterSample Student LetterSchool LetterheadSchool Letterhead

Dear Dear <student name><student name>::

Congratulations on your upcoming Congratulations on your upcoming graduation! On behalf of graduation! On behalf of <insert school <insert school district>district>, we are interested in your , we are interested in your future success as a young adult. future success as a young adult. Between June and September 2013, a Between June and September 2013, a representative from representative from <insert school <insert school district>district> will contact you by telephone will contact you by telephone to see how you’re doing. to see how you’re doing.

The staff person will ask if you’re working The staff person will ask if you’re working or have gone to college or other training or have gone to college or other training since you left high school. since you left high school.

Please share this letter with your parents. Please share this letter with your parents. If you or your parents want more If you or your parents want more information, please contact information, please contact <insert <insert school contact person>school contact person>. Thank you for . Thank you for your help. Our goal is for every student your help. Our goal is for every student to succeed. Your responses will help our to succeed. Your responses will help our school district better prepare students to school district better prepare students to continue their education and become continue their education and become employed after leaving high school. employed after leaving high school.

If by chance you move or we cannot If by chance you move or we cannot contact next year; please contact contact next year; please contact <insert name of specific person that <insert name of specific person that would know the student> at <insert would know the student> at <insert phone number>.phone number>.

Sincerely Sincerely 

<Insert title of district person signing <Insert title of district person signing the letter>the letter>  

c:c: <insert parent or guardian <insert parent or guardian name>name>

Strategies to Increase Strategies to Increase Response Rates Response Rates

Obtain good contact information before Obtain good contact information before the student exits schoolthe student exits school

Inform students now that you’ll be in Inform students now that you’ll be in touch with them next year (via student touch with them next year (via student letter).letter).

Encourage students to keep in touch if Encourage students to keep in touch if they need any further resource they need any further resource information (DVRS, Centers for information (DVRS, Centers for Independent Living, etc.)Independent Living, etc.)

Student Contact InformationStudent Contact Information

Student’s Name Student’s Name & Survey ID Number (3 & Survey ID Number (3 digit)digit): :

Student’sStudent’s Home Phone: Home Phone: Student’s Cell PhoneStudent’s Cell Phone:: Student’s E-mail & Screen Name: Student’s E-mail & Screen Name: Student’s Home Address: Student’s Home Address: Family Member Name: Family Member Name: Family Member’s Cell Phone: Family Member’s Cell Phone: Family Member’s E-mail: Family Member’s E-mail: Name & Phone Number of Close Friend:Name & Phone Number of Close Friend: Emergency Contact: Emergency Contact: Name of Sibling or Relative Attending School: Name of Sibling or Relative Attending School:

Create a List of Student Exiters Create a List of Student Exiters 2012-20132012-2013

Maintain a list of student exiters in a Maintain a list of student exiters in a central filecentral file

Assign a Assign a 3 digit3 digit survey identification survey identification number to each studentnumber to each student 001 to first student001 to first student 002 to second student and so on….002 to second student and so on….

Indicator #14Indicator #14

Review the indicator and definitions

Review the PSO Survey Protocol and the data collection process

Part B: SPP Indicator #14Part B: SPP Indicator #14Percent of youth who are no longer in Percent of youth who are no longer in secondary school, had an Individualized secondary school, had an Individualized Education Program (IEP) in effect at the Education Program (IEP) in effect at the time they left school, and were:time they left school, and were:

A.A. Enrolled in higher education within one Enrolled in higher education within one year of leaving school.year of leaving school.

B.B. Enrolled in higher education within one Enrolled in higher education within one year of leaving school or competitively year of leaving school or competitively employed within one year of leaving high employed within one year of leaving high school.school.

C.C. Enrolled in higher education or in some Enrolled in higher education or in some other postsecondary education or other postsecondary education or training program; or competitively training program; or competitively employed or in some other employment employed or in some other employment within one year of leaving high school.within one year of leaving high school.

(20 U.S.C 1416 (a)(3)(B)(20 U.S.C 1416 (a)(3)(B)

Outcomes CategoriesOutcomes Categories

Within one year of leaving high schoolWithin one year of leaving high school Enrolled in Higher EducationEnrolled in Higher Education Engaged in Competitive employmentEngaged in Competitive employment Enrolled in Some Other Post Enrolled in Some Other Post

Secondary Education or TrainingSecondary Education or Training Engaged in Some Other employmentEngaged in Some Other employment

Definition of Definition of “Enrolled in Higher Education”“Enrolled in Higher Education”

“ “Enrolled inEnrolled in Higher EducationHigher Education” means ” means a youth who is enrolled on a youth who is enrolled on

a a full-time or part-timefull-time or part-time basis basis in a community college or in a community college or

college/universitycollege/university for for at least one complete term,at least one complete term, at at

anytime in the year since leaving anytime in the year since leaving high school. high school.

Definition of a “Complete Term”?Definition of a “Complete Term”?

““Enrollment should be Enrollment should be continuouscontinuous for for at least at least one complete termone complete term, at any time , at any time in the year since leaving high school. “ in the year since leaving high school. “

A “complete term” includes: a A “complete term” includes: a semester, quarter, intersession, semester, quarter, intersession, summer or onlinesummer or online

Definition of “Enrolled in Other Definition of “Enrolled in Other Postsecondary Education or TrainingPostsecondary Education or Training””

Includes youth who have been enrolled on a full-Includes youth who have been enrolled on a full-time or part-time basis for time or part-time basis for at least 1 complete at least 1 complete termterm since leaving high school in an education or since leaving high school in an education or training program including, but not limited to:training program including, but not limited to: High school completion program (e.g., Adult High school completion program (e.g., Adult

Basic Education, General Education Basic Education, General Education Development (GED)Development (GED)

Short-term education or employment training Short-term education or employment training program (e.g., Workforce Investment Act (WIA) program (e.g., Workforce Investment Act (WIA) – One Stop Center, Job Corps, Youth Corps)– One Stop Center, Job Corps, Youth Corps)

Vocational technical school which is less than a Vocational technical school which is less than a two year program two year program

Adult educationAdult education

What “Complete Term” MeansWhat “Complete Term” Meansfor “Other Post Secondary for “Other Post Secondary

Education or Training”Education or Training”

““Enrollment should be Enrollment should be continuouscontinuous for at least for at least one one complete termcomplete term, at any time in the year since , at any time in the year since leaving high school. “ leaving high school. “

A “complete term” includes a semester, quarter, A “complete term” includes a semester, quarter, intersession, summer, or online. intersession, summer, or online.

For other post secondary education or training –a For other post secondary education or training –a complete term could be a short term course (e.g. complete term could be a short term course (e.g. 10 week welding course or month long resume 10 week welding course or month long resume writing)writing)

Definition of Definition of “Competitive Employment”“Competitive Employment”

Earning at least minimum wage Earning at least minimum wage $7.25$7.25 (or (or more)more)

In a setting with others who are not disabledIn a setting with others who are not disabled Worked 20 hours or more per week for at Worked 20 hours or more per week for at

least 90 days since leaving high schoolleast 90 days since leaving high school 20 hours per week can be “an average”20 hours per week can be “an average” Can work more than 20 hoursCan work more than 20 hours 90 days are 90 days are cumulativcumulative since leaving schoole since leaving school 90 days 90 days do notdo not have to be consecutive have to be consecutive

May include more than one jobMay include more than one job Includes military Includes military May include supported employmentMay include supported employment

Definition of Definition of “Some Other Employment”“Some Other Employment”

Worked for pay, but Worked for pay, but less than minimum wageless than minimum wage Worked for at least Worked for at least 90 days90 days at any time in the at any time in the

year since leaving high schoolyear since leaving high school 90 days are 90 days are cumulativcumulative since leaving e since leaving

schoolschool 90 days 90 days do notdo not have to be consecutive have to be consecutive

No hourly requirementsNo hourly requirements May include more than one jobMay include more than one job Includes sheltered employmentIncludes sheltered employment

Survey InstrumentSurvey Instrument

Survey InstrumentSurvey Instrument

National Post School Outcome Center National Post School Outcome Center Post School Data Collection Survey ProtocolPost School Data Collection Survey Protocol

Part I: Student Demographic ProfilePart I: Student Demographic Profile Background informationBackground information 14 questions14 questions Use student recordsUse student records

Part II: Student Interview - Engagement Part II: Student Interview - Engagement questionsquestions

Post secondary school and employmentPost secondary school and employment 8 questions8 questions Branching formatBranching format

Handout: Post School Outcomes ProtocolHandout: Post School Outcomes Protocol

Post School Outcomes ProtocolPost School Outcomes ProtocolPart IPart I

Part I: Student Demographic ProfilePart I: Student Demographic Profile District NameDistrict Name District CodeDistrict Code Student Name (in-district use only)Student Name (in-district use only) Student ID # (use digit codes – starting with Student ID # (use digit codes – starting with

001)001) Demographic and program questionsDemographic and program questions

Do Not SeparateDo Not Separate Parts 1 and 2 of each Parts 1 and 2 of each student surveystudent survey

Handout: Survey ID#sHandout: Survey ID#s

Post School Outcomes SurveyPost School Outcomes SurveyPart IIPart II

Content of the surveyContent of the survey Student identification number (use 3 Student identification number (use 3

digit # provided by NJOSE)digit # provided by NJOSE) Questions about post secondary schoolQuestions about post secondary school Questions about post school Questions about post school

employmentemployment Branching formatBranching format

Strategies for Strategies for Maximizing Return RatesMaximizing Return Rates

Multiple contact attempts – documentMultiple contact attempts – document Contact after work/school hours or Contact after work/school hours or

weekendsweekends Use preferred medium – cell, email, Use preferred medium – cell, email,

Facebook Facebook Locate through siblings in school, Locate through siblings in school,

known friendsknown friends Parents can provide informationParents can provide information

NJOSE SupportNJOSE Support

Provide foundational and Provide foundational and supplemental funding, as needed,supplemental funding, as needed, to support the completion of the to support the completion of the Post School Outcomes Study for Post School Outcomes Study for 2011-2012 student exiters2011-2012 student exiters..

Provide technical Assistance to Provide technical Assistance to organize the data collection organize the data collection process. process.

NJOSE SupportNJOSE Support

Each district is eligible to receive Each district is eligible to receive reimbursement for allowable expensesreimbursement for allowable expenses to to conduct the data collection activities. conduct the data collection activities. Funding up to specified maximum amounts Funding up to specified maximum amounts will be provided as follows:will be provided as follows:

foundational fundingfoundational funding based on the based on the number of exiters.number of exiters.

supplemental fundingsupplemental funding based on the based on the percentage of completed surveys percentage of completed surveys returned (Parts I and II).returned (Parts I and II).

Use of Survey ResultsUse of Survey Results How will this information be used?How will this information be used?

NJOSENJOSE Federal reportingFederal reporting Public reportingPublic reporting Analysis across SPP indicatorsAnalysis across SPP indicators Technical Assistance and TrainingTechnical Assistance and Training

District ReportsDistrict Reports Program evaluationProgram evaluation Improvement planningImprovement planning

Use of Survey ResultsUse of Survey Results

Importance ofImportance of Complete & Complete &

accurate accurate informationinformation

Good return rateGood return rate ReliabilityReliability InterpretationInterpretation

Contact InformationContact Information

Bob HaughBob Haugh

Transition CoordinatorTransition Coordinator

Office of Special Education Office of Special Education [email protected]

Phone: (609) 633-6431Phone: (609) 633-6431