PRESENTED BY PIERRE PHAN NETWORK SPECIALIST IUSD-WTC 10/22/12 PaperCut 101.

PRESENTED BY PIERRE PHANNETWORK SPECIALIST

IUSD-WTC10/22 /12

PaperCut 101

Topics To Be Covered

What’s PaperCut?PaperCut SetupTrack printingFilters and restrictionsScripting Print quotasPrinter notifications/Toner LevelReportsQuestions

What’s PaperCut?

1. Web-based print management program1. Tracking printing2. Setting filters and restrictions 3. Setting printing quotas4. Setting printer notifications5. Generating reports

2. Access program via browser: 1. http://servername:91912. E.g., Culverdale, http://cu-fp:9191

PaperCut Login

http://servername:9191

PaperCut Setup

1. Users in PaperCut are imported from users in Active Directory for a particular site

2. Initially balance of $10 for users.3. Initially cost of $0.10 per page per printer. 4. Network printers once set up automatically

appear in PaperCut.

Adjusting User Balance

User tab or Group tab > Bulk user actions

Adjusting Printer Cost Per Page

Printers tab

Track Printing

1. User level tracking 2. Print level tracking

User Level Tracking Example

Users tab > select or look up user > Job Log

Printer Level Tracking Example

Printers tab > select Printer > Job Log

Filters And Restrictions

1. Restrict color printing / convert to grayscale2. Set maximum number of pages/copies3. Prevent duplicate documents

Filters And Restrictions Example

Printers tab > select printer > Filters and Restrictions tab

Scripting

Filters and restrictions on steroid Greater policy flexibility Pre-written recipes

Scripting Example

Printers tab > select printer > Scripting tab > Import Recipe

Print Quotas

1. Control and restrict users to sensible use by allocating a quota/allowance/budget.

2. May be easily allocated on a daily, weekly or monthly basis, or on custom dates like the start of a school year.

Print Quota Example

Groups tab > select group >

Printer Notifications

Options tab > Notifications > type email under Recipients

Toner Level

Printers > select printer

Generating Reports

Reports tab

Report Example: Largest Print Users

Reports tab > User > Largest print users

Report Example: Busiest Printers

Reports tab > Printers > Busiest printers

Report Example: Executive Summary

Reports tab > User tab > Executive summary

Questions

1. Setting up user groups and assigning rights and filters to groups (Staff vs students)

2. How to script?3. How to queue jobs?4. How to limit the quantity printed at one time?5. How to limit the quantity printed by one person?6. How to setup accounts by class?7. How to generate reports indicating usage by staff

and students8. Is there an option in PaperCut where we can see

a list of supplies for each printer?