Presented by Dr. Jack E. Johnson at the 2007 NBEA Annual Convention Thursday, April 5, 2007

Presented by Dr. Jack E. Johnson

at the 2007 NBEA Annual Convention

Thursday, April 5, 2007

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GDP, Distance Learning, & Word 2007“Perfect Partners in Education”

At the heart of Word’s new revision is the “Ribbon.” The Ribbon is the focal point for all word processing commands. It replaces the menus and command bars of previous versions of Office.

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The three parts of the Ribbon are:1. Tabs2. Groups3. Commands

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2.

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There are seven basic Tabs across the top of the Ribbon. Each represents a specific activity area.

Each Tab has several Groups that show related items together, such as these Groups under the Home Tab:

A Command is a button, a box, or a menu that carries out specific functions, such as these Commands under the Home Tab:

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The Dialog Box Launcher is a feature that expands a Group command to view the specific features of the Group.

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The Ribbon can be temporarily hidden if you want more screen space. To hide the Ribbon, double-click any of the Tabs—to expand it to its original size, click any Tab again.

Displayed

Ribbon

Hidden

Ribbon

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Key Tip Badges can be used to access any command in the Ribbon. To display the key tips, press the Alt key.

The first key tips thatare displayed repre-sent shortcuts for theTab keys.

Then, by pressing oneof the Tab letters, the commands under that Tab are displayed with key tips.

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The Key Tip Badges are turned off by again pressing the Alt key.

Additional tabs appear in the Ribbon when you edit clip art or pictures. Note the following:

1.A picture is selected.2.A Picture Tools tab appears in the Ribbon.3.Picture Style options and other commands appear in the Ribbon to adjust or alter the picture. 8


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The Quick Access Toolbar is an area where you can place your favorite commands. The toolbar can be customized to add or delete any command in Word.

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When you select text and point at it, a Mini toolbar will appear. From this toolbar, you can make numerous changes to the appearance of the text.

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Word 2007 provides users with an “on-the-fly” look at formatting changes you make. For example, if you want to change the font in a report heading, you can “try out” a font to see how it will look in the document before actually selecting it.

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A Zoom Slider has been added to the Word screen. It is located at the bottom right of the Word screen.

With the Zoom Slider, you can move the pointer to the left for a reduced image and to the right for an enlarged image. Or, you can specify an exact zoom level by clicking 100% to open the Zoom dialog box.

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If you are a Word 2003 user and want to know where a command in that program is located in Word 2007, go to the following interactive site:

http://www.microsoft.com/downloads/details.aspx?familyid=9044790b-4e24-4277-b714-66d7b18d0aa1&displaylang=en&tm

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Here are some examples of what the interactive Word 2007 program will show you:

Open a File Add a Page No.

Header/Footer Insert a File Spell Check

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The Impact of Word 2007 on Keyboarding

The following comparisons reveal some of the differences between Word 2003 and Word 2007 when making certain formatting changes:

Change Font SizeWord 2003

● On the Formatting toolbar, click the down arrow to the right of the Font Size box● Click the desired font size

Word 2007● From the Home tab, Font group, click the down arrow to the right of the Font Size box● Click the desired font size

Or, in either program, press Ctrl + D 15




Set a Hanging IndentWord 2003

● Click Format, Paragraph● Click the Indents and Spacing Tab● In the Special box, click the down arrow and click Hanging

Word 2007● From the Home tab, click the Paragraph Dialog Box Launcher● From the Paragraph window, click the Indents and Spacing tab● In the Special box, click the down arrow and click Hanging 16




Center a Table HorizontallyWord 2003

● From the menu, click Table, Table Properties● Click the alignment option desired

Word 2007● Under Table Tools, on the Layout tab, in the Table group, click Properties● Under Alignment, click the Center button

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The default settings in Word 2007 that impact document processing are as follows:

– Multiple line spacing set at 1.15– Spacing after paragraphs set to 10 pt.– Font set to Calibri 11 pt.– Left and right margins set to 1 inch– No vertical page position ID

In order to provide standardized, predictable settings as students work through the practice exercises and document processing jobs, GDP will automatically control certain settings. Without controlling these settings, here’s what could happen . . . . 18


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Here is a one-page letter, formatted nicely

in Word 2003.

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Here’s that same letter, formatted in Word 2007, using standard default

settings.


To prevent formatting nightmares such as this, GDP will change the Word 2007 default settings as follows:

Word 2007 Setting GDP Setting► Word 2007 Style ► Word 2003 Style ● Font: Calibri 11 pt. ● Font: Calibri 12 pt. ● Line spacing: Multiple ● Line spacing: Single ● Spacing after paragraphs: 10 pt. ● Spacing after paragraphs: 0 pt.► Status Bar: No vertical page position ► Status Bar: Vert. Page Position

AutoCorrect Options:First letter of sentences not capitalized

Double hyphens changed to a solid dashInternet and network paths not changed to hyperlinks

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In addition to thesedefault setting changes,the Microsoft Officebutton will be changedto include a GDPbutton to Return toGDP and to view theReference Manual.

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In summary, GDP will make a smooth transition to Word 2007. In addition, for those schools who opt not to update to Word 2007, GDP will continue its interface with Word 2003 and Word 2002.

And, regardless of which version you use, you will still have access to the two premier keyboarding program features that have positioned GDP well ahead of its competition:

1.MAP (Misstroke Analysis and Prescription)2.Interactive DL

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M A P

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Interactive DL

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A dedicated instructor Website to conduct classes or to duplicate campus classes.

Interactive DL

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A dedicated student Class Page where students can check their Portfolio and view information from their instructor.

Interactive DL

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An Upload feature that transmits information seamlessly and immediately to a dedicated WWW server.

Interactive DL

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An annotation feature that allows instructors to add comments directly on any activity in a student’s Portfolio.

Interactive DL

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A feature that allows instructors to add general comments directly on any activity within the textbook.

Or the ability to e-mail students from within the GDP program.

Interactive DL

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And finally, a feature that allows instructors to send a class announcement to all students simultaneously.

Presented by Dr. Jack E. Johnson at the 2007 NBEA Annual Convention Thursday, April 5, 2007

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