Presentations tips

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Asian University

Faculty of Business

Dr. Salam A. Hoshang

MIS Department

Chonburi – Thailand

E-Mail: [email protected]

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Making Good PowerPoint© Slides

Tips for Good

Presentation

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Tips to be Covered (1/2)

Outlines

Slide Structure

Fonts

Colours

Background

Graphs

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Tips to be Covered (2/2)

Spelling And Grammar

Keep The Audience In Mind

A Good Talk And Speech

Conclusions

Questions

Final Tips

References

Tips to be Covered (Alternative)

Outlines

Slide Structure

Fonts

Colours

Background

Graphs

Spelling And Grammar

Keep The Audience In Mind

A Good Talk And Speech

Conclusions

Questions

Final Tips

References

5

Another Possibility,

Substitute

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Outline

Make the 1st or 2nd slide an outline (contents or

objective) of the presentation

– Example: previous slide

Follow the order of the outline for the rest of

the presentation

Place only main points on the outline slide

– Example: Use the titles of each slide as main points

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Slide Structure – Good

Use 1-2 slides per minute of your

presentation

Write in bullet form, not complete sentences

Include 4-5 points per slide

Avoid lengthy sentences

Use key words and phrases only

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Slide Structure - Bad

This page contains too many words for a presentation slide. It is not written in bullets (●) form, making it difficult both for the audience to read and for the presenter to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, the audience will spend too much time trying to read this paragraph instead of listening to the presenter.

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Slide Structure – Good

Show one point at a time:

– Will help audience concentrate on what the

presenter is saying

– Will prevent audience from reading ahead

– Dim after animation

– Will help to keep the presentation focused

– Use Masters for consistency and to save time

Ribbon: Animations ->

Custom Animation -> right click ->

Effect Options … Effect Tab:

After Animation ->

choose color or effect

Ribbon: View ->

Slide Master ->

Modify as needed ->

Close Master View

Not bright, Faint,

Soft, Weak

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Slide Structure - Bad

Do not use distracting animation

Do not go overboard with the animation

Be consistent with the animation that used

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Fonts - Good

This is 18-points

Use at least an 18-point font

Use different size fonts for main points and secondary points

– this font is 24-point, the main point font is

28-point, and the title font is 36-point

Use a standard font like Times New Roman or Arial

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Fonts - Bad

If you use a small font, your audience won’t be able to read what you have written

CAPITALIZE ONLY WHEN NECESSARY. IT

IS DIFFICULT TO READ

Capitalize Each Word in Title

Don’t use a complicated font

Don’t use a complicated font

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Colour - Good

Use a colour of font that contrasts sharply with

the background

– Example: blue font on white background

Use colour to reinforce the logic of your

structure

– Example: light blue title and dark blue text

Use colour to emphasize a point

– But only use this occasionally

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Colour - Bad

Using a font colour that does not contrast with the background colour is hard to read

Using colour for decoration is distracting and annoying

Using a different colour for each point is unnecessary

– Using a different colour for secondary points is also unnecessary

Trying to be creative can also be bad

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Background - Good

Use backgrounds such as this one that

are attractive but simple

Use backgrounds which are light

Use the same background consistently

throughout the presentation

KISS: Keep It Straight and Simple

Background – Bad

Avoid backgrounds that are distracting or

difficult to read from

Always be consistent with the background that

you use

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Graphs - Good

Use graphs rather than just charts and words

– Images are key elements of every presentation

– A picture can say more than a thousand words

– Data in graphs is easier to comprehend & retain

than is raw data

– Trends are easier to visualize in graph form

Always title your graphs

Picture, imagine,

see in your mind's eye

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Graphs - Bad

January February March April

Blue Balls 20.4 27.4 90 20.4

Red Balls 30.6 38.6 34.6 31.6

More

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Graphs - Bad

20.4

27.4

90

20.4

30.6

38.6

34.631.6

0

10

20

30

40

50

60

70

80

90

100

January February March April

Blue Balls

Red Balls

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Graphs - Bad

Minor gridlines are unnecessary

Font is too small

Colours are illogical

Title is missing

Shading is distracting

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Spelling And Grammar

Proof your slides for:

– spellling mistakez

– the use of of repeated words

– grammatical errors you might has make

If English is not your native (first) language,

then have someone else check the

presentation!

Keep The Audience In Mind (1/2)

What does your audience know?

What do you need to tell them?

What do they expect?

What will be interesting to them?

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Keep The Audience In Mind (2/2)

What can you teach them?

What will keep them focused?

Answer these questions and focus on the very

essentials.

In your talk, describe the essentials colourfully

and follow the tips in this presentation

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A Good Talk And Speech

Know the content and sequence of your slides

inside out.

Speak freely.

Speak with confidence – loud and clear.

Don’t speak too fast.

Maintain eye contact with the audience.

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Conclusion

Use an effective and strong closing

– The audience is likely to remember the last words

Use a conclusion slide to:

– Summarize the main points of your presentation

– Suggest future presentation or trends

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Questions??

End your presentation with a simple question

slide to:

– Invite your audience to ask questions

– Provide a visual aid during question period

– Avoid ending a presentation abruptly

Suddenly,

unexpectedly

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Final Tips

1. Slide Transitions And Sound EffectsMay distracts the audience

2. Standard ClipartIt shows a lack of creativity, use your own

3. Presentation TemplatesCreate your own; your company logo in a corner of the screen

4. Text-Heavy SlidesLimit your slides to five lines of text;use words and phrases to make your points

5. Copy & Paste from the existing print corporate material

6. ReadingReading text ruins a presentation, talk freely

7. Be prepared – Yourself and Technology

Any More Questions?

?Please feel free to ask!

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Thank You For Your Kind Attention

To get the Best

You must search for the Best!

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References

http://entrepreneurs.about.com/cs/marketing/a/7sinsofppt.htm,

retrieved August, 10 2008

www.iasted.org/conferences/formatting/Presentations-

Tips.ppt?PHPSESSID=ee7a1a7560eebb88a2e2e715c9f46642,

retrieved August 10, 2008

http://entrepreneurs.about.com/cs/marketing/a/7sinsofppt_2.htm

retrieved August 10, 2008

http://www.makeuseof.com/tag/10-tips-for-preparing-a-

professional-presentation, retrieved 22 November 2009

http://www.microsoft.com/atwork/skills/presentations.aspx,

retrieved 22 November 2009

Analogy

Fine Dining - IS / Thesis

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Similarity, Likeness,

Parallel

Fish & Chips

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Som Tam

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IS / Thesis

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Complete Experience

36 Go to Start