Presentation skills for beginners

Exercise

expectations/concerns

The human brain is a marvelous thing. It begins working the moment we are born and completely ceases to function the minute we stand up to speak in public.

The purpose of presentations

1-Convey something you want the audience to know

2-Tailor information to meet the needs of a particular audience

3-Provide a forum for discussion of controversial or challenging idea

4-Find out how people are reacting to a situation or an idea

5-gain commitment and alignment6-provide a call to action

Different types of presentations

Information deliverySales

PersuasionStatus reportProduct demonstrationBusiness plan or strategy

Exercise

Setting up your presentation

Steps for setting up your presentation

1 -define your objectives2 -select a strategy that matches your

objectives3 -get to know your audience

4 -match your presentation to your audience

Identify the purpose

Why am I making this presentation?

What do i want my audience to do as a result?

Your objective helps you determine the following:

*Whether to give the presentation at all *Whether to give it to this particular

audience under these particular circumstances

*What to say & how to say it *What the follow-up needs to be

*Possible objections

Getting started

Who?

What?

When?

Where?

Why?

Determine structure

1-define your key message2-identify the facts that support your

messages3-identify where it is important to get

audience participation, reactions, agreement or buy-in

Organizing your presentation

Opening

*Preview the main points to be covered *Define the purpose of the presentation *get your audience’s interest, attention

*Establish your credibility *What’s in it for me?

Body

*Ways to demonstrate your point *Involve the audience by asking for

their suggestions

*Test acceptance by asking for feedback

*Main points

Close

Take home message

Conclusion techniquesSummaryAnecdoteQuotationQuestionCall for action

End of first day

Evening assignment TIME MACHINE

Second day

exercise

Evening assignment

Handling questions

*anticipate questions & objections *Listen actively to your audience

*Let your audience know when you will take questions & why

When should I answer questions?

At the end**to complete your talk

**be sure that the audience has the whole picture

When should I answer questions?

During**keeps people engaged

**gives you feedback about how well they understand your message

But this may cause you to lose control of your talk

When should I answer questions?

at specific points**when you want people’s reactions

**when you want their ideas

Exercise

Tell us about a presentation where you were deadly bored

Level of interest

Personal storiesAnalogies/ExamplesGraphs & chartsHumorQuotesStatisticsExpert testimonyAudience involvementYour energy, body language

How long should a presentation be?

How long should a presentation be?

*As long as it needs to be to convey at least one message clearly & completely

*Better to make fewer points & make them well

*If you don’t have time to make a point clear or acceptable to your audience, save it for

another presentation *Ending early is better than not completing the

talk or rushing through the talk at the end *Plan on what to delete if your time is cut

down

Third day

We are almost there champions !!Assignment !!

Exercise

Evening assignment Challenges in business (ppt)

Using visuals

A picture is worth

a thousand words

Why visuals?

Review a structured processPresent the agendaHighlight key pointsTo openTo close

Visuals aids guidelines

1-Only allow the audience to see it when it is being discussed

2-Visuals must support the speech3-Visuals aids must be relevant

4-Maintain attention5-Keep it simple

Visuals aids guidelines

6-Contain only one concept per slide7-Contain only 3 to 6 ideas on flip chart

sheet8-Use color when possible but not

excessively

9-Talk to your audience not the visual aid

Common types of visual aids

GraphsChartsPicturesCartoonsFilmHandoutsObjectsmodels

Methods of presentation

PC-based slidesOverheadsSlidesflip charthandouts

Speech anxiety

Stage fright symptoms

Trouble breathing

Stomach churn

Dry mouth

SweatingStuttering

Overcoming stage fright

1-admit it2-arrive early

3-practice,practice,practice4-know your equipment

5-meet & greet your audience before you begin

6-take a deep breath

Overcoming stage fright

7-avoid caffeine the day before & the day of your speech

8-visualize success 9-take care of yourself, eat well & get

plenty of rest10-Don’t eat a heavy meal just before

you speak11-put water in front of you

Presenting with power

Presenting with power

Research has shown that voice & tone

account for one-third of the message

Communication types

Verbal (4 Ps)Non verbal

Verbal communication

PowerPacePitchpause

Non verbal communication

Typical eye contact

Body language

Facial expressions

Dress to impress

Don’ts

Exercise

It is all about you!!