Presentation skills CPC

High Impact Presentations

For Senior Professionals who have to make internal presentations

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Two Transformational Workshopsby

Delvette Research

Understand micro issues in HIP

Practice on skills to be better at HIP

Contribute to your career growth

Objectives

Corporate Productivity Consulting

Only if you are keen to grow & shine

I can help you learn & climb

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Structured communication

When a group of people need to be addressed

What is a Presentation?

Why deliver a Presentation?

One-to-Many


You have lot to share

6 Steps To Effective Presentations


1. Commit Yourself


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When You Prepare….

• What is participants’ purpose?

• What are your objectives?

• Have you outlined the content?

• How much time for each section in the presentation?

• How will you ensure meeting objectives?

• Which visual aids will you need?


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2. AYA


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Differing Needs

• Boss : Overview. Judge progress. Decide some

actions

• Team members : Details of exact schedules. Specific

responsibilities. Impact on their role

• Clients : Know benefits. Decide purchase decision


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3. Organize Your Thoughts


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When You Organize…


What does your audience want ?

What do you want to accomplish?

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4. Think- S&S


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Watch Your Posture

• Be sensitive to your body language and mannerisms

• What you are wearing is also important

• Never lose eye contact

• Be sensitive to audience body reactions

• Change your tone and sound level as desired


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5. Practice


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Rehearse

• Show the presentation to your friend/ colleague

• Make mock presentation

• Note down all important feedback

• Rework the content if required


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6. Relax

• Avoid last minute changes

• Okay to be anxious but not tensed up

• Have a sense of humor to diffuse heat


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Creating the Presentation

• One idea per slide

• No more than 7 lines a slide

• Avoid long sentences

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• Font size from 20 to 28 point

Text:


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• Text contrast with background

• Avoid fancy fonts and CAPITAL LETTERS

• Avoid abbreviations and acronyms

• Spell check and proof-read

Text:


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• Use clip art, pictures, charts, tables and diagrams

• Use sound and video when appropriate with content

• Use appropriate graph to present statistics

• No more than two graphics per slide

Clipart, Graphic and other features:


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Steps To Effective Presentations

• Commit yourself

• Analyze your audience

• Organize your thoughts

• Think sight and sound

• Practice

• Relax


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Visual Aid

• Stimulates interest & maintains attention

• Encourages logical organization on your part

• Makes it easier to convey messages

• Increases your listeners’ retention


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Power Point Slides

• Follow the KISS principle

• Choose appropriate font styles• Ensure the color scheme does not become

an eye-sore

• Pictures used should have relevance to the topic

• Use animation to focus on point in consideration


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Handling Questions & Answers

• Listen to the entire question

• Repeat/ paraphrase the question

• Respond to the question (to the entire audience)

• Bridge back to your main points

• End the Q&A Period with a formal summary


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What To Do About It??

Remain calm. Respond

Determine the next best step.

(Detour? Delay? Diffuse? Dismiss?)

Be flexible, courteous, and humorous.


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Virtual PresentationsTeleconference

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• Send visuals / handouts ahead.

• Focus on vocal clarity.• Consider breaking up longer portions with discussion / Q&A.

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• Don’t show what is still to be

explained

• Don’t read from your notes or slides

• Don’t keep your back to the

audience

No – No’s


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ReceivingUnderstanding

Responding

Hearing (Receiving)

Listening


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Levels of Listening

Conce

ntra

tion

Eff

ort

Level 3• Pretending• Ignoring

Level 2• Selective

• Divided attention

Level 1

• Attentive• Empathic


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Persuasive Structure


The 7 Step Persuasion Sequence

• Focus on the

problems you can

solve

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• Big problem = Big solution

• Consequences



• Personalize the

analysis

• Use prospects

own words

• Be specific



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•Be specific

•Answer questions

•Support with comparable

success story



• Talk benefits Not features

• Customize each benefit

• Don’t exaggerate



• Sell your unique value

proposition (UVP)

• Highlight your

strengths



• Substantiate all

claims

• Offer testimonials

• Quote third party

endorsements

7.



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D-day Imperatives

• Be there early. Check all infra

• See through eventualities

• Keep hard copies/ data ready

• Expect a difficult audience

• Reflect


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Warm wishes to You


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Presentation skills CPC

Education

mock presentation

presentation clipart

content use appropriate

sound level

audience body reactions

high impact presentations

internal presentations

meeting objectives