Presentation skills

• Who is your audience? • What do you want to present (content)? • Why do you want to present (purpose)? • Where will you be presenting (place)? • How do you want to present (words to be

used or not, slides to be used)

• 2 to 2.5 minutes--- opening/beginning • 20 to 21 minutes--- middle section • 2 to 3 minutes --- closing/end • 5 minutes --- questions

• Should be carefully designed • Get attention • Motivate audience to listen

• Sequence should be logical & understandable • Use visual aids • Make sure that the key ideas all support a

coherent message. • Use statistics, testimonials to back up your key

ideas.

• Last 2 to 2.5 minutes are as critical as the first five minutes for a successful presentation • Summarize- highlight important points • Suggest action

Be active Be purposeful Variations Be natural Be direct Be yourself and relax

Always prepare

Channelize you fear

Interact with your audience

And

keep it short and simple

RED BLUE PURPLE

7

• Manipulation

• Aggressive

• Intimidation

• Exploitation

• Always seeking the best for you

• No concern for person you are negotiating with

• Taking

• Win win approach

• Cooperation

• Trusting

• Pacifying

• Relational

• Giving

• Give me some of what I want (red)

• I’ll give you some of what you want (blue)

• Deal with people as they are not how you think they are

• Good intentions

• Two way exchange

• Purple behaviour incites purple behaviour

• Tit for tat strategies

• People know where they stand

• What do I want?

• What do they want?

• What will/can I trade?

• Explore all the available options of the trade

• Explore long and short term implications of each option for all parties involved

• Visualise possible gains, not losses.

• Be aware that the opposition might have a hidden agenda

• Positive Powerful opening – confident body language, tone and words

• Break the ice and discuss neutral topics and build rapport

• Emphasise the need for agreement at the outset

• Listen to what the other party say and how they say it • Observe non-verbal signals

• If you are with one other person sit apart – so you are 2 voices.

• Avoid – ‘wish’, ‘hope’, ‘would like’ – this is not assertive

• When you make and consider proposals it means you are moving towards a jointly agreed solution.

• Proposals consist of 2 elements: the condition plus the offer and can be best presented with the ‘If ….Then’ technique.

• Both the condition and the offer can be couched vaguely. But it is better to state your condition first.

• Be prepared to make concessions, offer the smallest concessions first – you may not need to go any further.

• Compromise without losing face. If you have had to backtrack on a point you had as your final position you could say ‘Since you have changed your position on… I may be able to change mine on…’

• Make eye contact to emphasise that each concession is a serious loss for you.

• Do not ignore issues in order to speed up negotiations.

Good Practice Avoid

Actively listen

Question for clarification

Summarising

Test commitment

Seeking & giving information

Encourage two way

conversation

State and plan your proposal –

then summarise

Use the ‘if you ….then we’ll’

principle

×Interrupting

×Attacking

×Blaming

×Talking too much

×Sarcasm

×Threats

×Taking it personally

×Closed body language

Right now someone out there is actually dying from a boring presentation,

HOPEFULLY IT WASN’T OURS