Presentation skills

PRESENTATIONS SKILLS

Introduction: The act of making something publicly available.

formally making a person known to another or to the public. -Source of Thesaurus

Teacher in a class

Executive Presenting project

Objectives:

To inform To explain To persuade the audience Present a point of view.

Where does it take place?

It is delivered to a small,

knowledgeable audience at a conference, a seminar or a business meeting.

followed by Questions from the audience

Four stages of Presentation (A) Finding out the Environment

(B) Preparing the text

(C) Physical appearance and Body Language

(D) Practicing delivery of talk

(A) Finding out the Environment

It includes: 1) The Venue 2) The organizers 3) The occasion 4) The Time available 5) The other speakers 6) Your position 7) The audience

(1) The Venue: (a) Home ground: Be comfortable as you are

familiar, Check the room Check all required equipments

(b) Outside: :-make efforts to get

familiar with the room :-The seating arrangement :- The speaker’s position :- Do check platform and its

height, mike :- Do check visual aids

(2) The organizers

Find out about the organizers

Find out its name

Find out the names of important persons in

the organization

(3) The occasion

Is it business meeting?

Is it a conference?

Is it a seminar?

(4)The Time available

Check before hand, the TIME allotted to you

Do keep strictly within the allotted time.

(5) Other speakers:

Do find out who else will be speaking Persons from Competing organization Their position Don’t make any unfavorable remarks

whether they are present or not.

(6) The audience

Observe the AUDIENCE and their INTEREST

Tone & content of the speech depend on the audience

Take Care of the Words

(B) Preparing the Text

We need ONE HOUR preparation for every minute’s speech

Practice Tips:(i) Write down the speech(ii) Include the address(iii)The opening sentences (iv)The ending sentences (v) Edit and correct it till to fit within the

time

Length:

Average speed of presentation is 100 words per minute

Style: :- must be sound, :-Use short sentences to enable the

listeners to grasp :-words & terms should be suitable :-Avoid Jargons & Technical terms unknown to others.

Style of addressing:

Begin by addressing the audienceFormal style is ‘ Ladies and Gentlemen’.Doesn't have elaborate style.

Humour:

It should be Natural , Light, Enjoyable & Relevant to the topic.Should not hurt the feelings of any listener.

Composition of Presentation: Opening: :-make impact at first in 10 sec. :-create a strong , good , solid

introduction & rehearse :-State your name 2 reinforce your

presence :- Greet the audience :-Introduce YOU & your SUBJECT :-Ask QUESTIONS :- Statement of FACTS & FIGURES :- Appropriate QUOTATION or

PROVERBS

Composition of Presentation: Body of the Presentation: Plan carefully, Make the use of visual aids Use the Posters/Pictures/Flip chart Ex. A picture is worth a thousand

words Do use Overhead Projector (OHP) Do make availability of PowerPoint if

possible

Composition of Presentation Conclusion : (1) informative speech Please give a short summary of

the main points (2) Persuasive speech Please make a request for co-

operation or action.It should not be DRAGGED. Do End with ‘Thank you for listening me….’ ‘ I thank you for the interest you

have shown in….’

(C) Physical appearance & Body Language

Be formally dressed Make sure you are well groomed from head

to toe Stand comfortably Don’t put hands in your pocket. Relax your face Eye contact Keep movements & gestures to the minimum Do speak loud enough Make the use of pauses

Profile of a good speaker: (1) Lovely, Enthusiastic, interested in

the topic (2) Has a sense of responsibility to the audience (3) Show respect to other speakers &

squeeze their time

(4) Has a sense of Leadership; stand tall, makes eye contact , speaks responsibly with authority

(5) Is positive, straightforward (6) Can accept suggestions from

audience (7) Can accept feedback and benefit by

it

(D) Practicing delivery of talk

Beginners have to PRACTICE actual delivery of speech.

Practice till you are ‘Conversationally Comfortable’ with the material

Rehearsal enables you to TEST of language & style

Practice also helps to check the ‘TIMING’ & your ‘SPEED’.

‘Perfect practice makes man perfect’

Vote of Thanks

It’s a last speech in any function. Please, Make special effort to hold the

audience’s attention. It should include:- :-Persons , parties have to be mentioned :-Follow the order in listing them :-Everyone MUST be included. :- Collect enough phrases and words to show

graceful acknowledgement . :-Make the use of ‘We appreciate….given

by….’ in place of ‘ We thank you…..’

Presentation Tips

1.Smile

2.Breathe

3.Water

4.Notes

5.Finish On Or Under Time

“Great speakers aren’t born, they are trained.”

“ Lucky people gets opportunities, Brave people creates opportunities

& Winners are those who CONVERT

their PROBLEMS into OPPORTUNITIES….!”

- Prof. Pardesi M.N.

“PRACTICE,PRACTICE,PRACTICE!”

‘Perfect practice makes man perfect’

THANK YOU….

- Prof. Aman Mane

GIT, Lavel